Project Information

Bid Title

AQUATIC VEGETATIVE CONTROL AND LAKE MAINTENANCE

Issuing Agency

City of Fort Pierce

Location

Florida

Published Date

Mar 6, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

BID NO. 2026-024

Original Source

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Bid Documents

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Project Description

Bid Number:	BID NO. 2026-024
Bid Title:	AQUATIC VEGETATIVE CONTROL AND LAKE MAINTENANCE
Category:	Bid
Status:	Open

Description: The City of Fort Pierce’s invites qualified vendors to submit a proposal for Aquatic and Ditch Bank Vegetative Control and Lake Maintenance required by the Engineering Department on an annual basis. The purpose of the Aquatic and Ditch Bank Vegetative Control is to manage the unwanted vegetation in aquatic and riparian environments as well as control of terrestrial weeds growing on banks adjacent to water in the drainage canals, bio-swales, outfalls, as shown on the attached maps on a monthly basis.  The Lake Maintenance Program includes an approximately 23-acre retention pond, located north of the Public Works compound located at 52 Savannah Road. Also, this program will include Veterans Memorial Park pond, a lined pond and Georgia Avenue Drainage Basin. Publication Date/Time: 3/6/2026 12:00 AM Publication Information: TREASURE COAST NEWS LEGAL ADS, DEMANDSTAR WEBSITE Closing Date/Time: 4/2/2026 3:00 PM Submittal Information: Purchasing Division, Room 101, City Hall Bid Opening Information: Purchasing Conference Room Contact Person: LaTonya Hubbard, Purchasing Agent, 772-467-3102 Venetia Barnes, Stormwater Engineer, 772-467-3783 Download Available: Yes Fee: No cost for electronic copies Plan & Spec Available: There are no plans associated with this project. Only specifications and City-maintained canal maps are available. Business Hours: Monday - Friday, 8:00 am-5:00 Fax Number: (772) 467-3748 Related Documents: Bid Document - Bid No. 2026-024 E-Bid Submission Instructions for E-Bidding

Attachment Preview

DELIVER TO:

City of Fort Pierce, Purchasing Division

Room 101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division,

Room 101

P.O. Box 1480

Fort Pierce, FL 34954-1480

Bid Writer: LaTonya Hubbard, 772-467-3102

Pre-Bid Conference:

N/A

Mandatory Site-Visit Location:

N/A

Bid Due Date & Time:

3:00 PM, THURSDAY, APRIL 02, 2026

Bidder Name:

Mailing Address:

City, State, Zip Code:

INVITATION TO BID

and

BIDDER ACKNOWLEDGMENT

Bid No: 2026-024

Bid Title: AQUATIC VEGETATIVE CONTROL

AND LAKE MAINTENANCE

Bid Opening Location:

Purchasing Division Conference Room, Room 101

100 North U.S. #1, 1st Floor

Fort Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this department as soon as possible.

I hereby certify that this bid is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a bid for the same

materials, supplies or equipment, and is in all respects fair

and without collusion or fraud. I agree to abide by all

conditions of this bid and certify that I am authorized to

sign this bid for the bidder.

X

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

Title:

Incorporated in the State of:

Year:

Delivery in

days, ARO

Phone Number:

Payment Terms: Net 30 Days

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: Y N MWBE: Y N

Bid Security is attached, when required, in the amount If returning as a "No Bid" state reason:

of $

F.O.B. DESTINATION

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR

BIDDERS

1

GENERAL INFORMATION

1

2

DELAYS

1

3

EXECUTION OF BIDS

1

4

NO BID

1

5

BID OPENING

1

6

TAXES

2

7

DISCOUNTS

2

8

MISTAKES

2

9

INVOICING AND PAYMENT

2

10 DELIVERY

3

11 NO ADDITIONAL TERMS AND CONDITIONS

3

12 INTERPRETATION

3

13 ADDENDUMS

3

14 DISPUTES

4

15 CONFLICT OF INTEREST

4

16 LEGAL REQUIREMENTS

4

17 DRUG FREE WORKPLACE

4

18 MINORITY/WOMEN OWNED BUSINESS ENTERPRISES (MWBE)

4

19 PUBLIC ENTITY CRIMES

4

20 AWARD

5

21 EEO STATEMENT

5

22 CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER

5

23 GOVERNMENTAL RESTRICTION

5

24 PATENTS AND ROYALTIES

5

25 ADVERTISING

5

26 ASSIGNMENT

6

27 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH (O.S.H.A.) 6

28 FACILITIES

6

29 REPRESENTATION

6

30 DISQUALIFICATION OF BIDDER

6

31 ADJUSTMENTS / CHANGES / DEVIATIONS

6

32 INSURANCE

6

33 PUBLIC RECORDS

7

34 BID PREPARATION COSTS

7

35 COOPERATIVE PURCHASING

7

36 CANCELLATION / REJECTION OF BIDS

7

37 REGISTRATION WITH THE FLORIDA DEPARTMENT OF STATE

7

38 ADDITIONAL RESERVED RIGHTS

7

39 APPLICABLE LAWS

8

40 PROFESSIONAL STANDARDS

9

41 PROHIBITION AGAINST CONTINGENT FEES

9

42 ACCURACY OF BIDS

9

Table of Content

i

Bid No. 2026-024

SECTION II – INSURANCE REQUIREMENTS

10

SECTION III – INSTRUCTIONS TO BIDDERS

13

1

PURPOSE

13

2

BID OPENING DATE

13

3

DELIVERY OF BIDS

14

4

COPIES OF BID DOCUMENT

14

5

LATE BIDS

14

6

INQUIRES/QUESTIONS

14

7

SUBMITTAL REQUIREMENTS (PASS / FAIL)

14

8

ADMINISTRATIVE REVIEW BASED ON (PASS / FAIL) CRITERIA

15

9

CERTIFICATE OF USE (PASS / FAIL)

15

10 BUSINESS TAX RECEIPT (OCCUPATIONAL LICENSE) (PASS / FAIL)

15

11 PROOF INSURANCE (PASS / FAIL)+

15

12 W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION

15

FORM (PASS / FAIL)

13 CERTIFICATE OF INSURANCE AND BONDING REQUIREMENTS

15

14 EVALUATION CRITERIA

16

15 LICENSING

16

16 MINORITY PARTICIPATION AND OUTREACH PROGRAM

16

17 REFERENCE CHECK FORM (PASS/FAIL)

16

SECTION IV – STATEMENT OF WORK

17

1

SCOPE OF WORK

17

SECTION V – REQUIRED FORMS

20

1

SUMMARY OF REQUIRED FORMS

21

2

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

22

INELIGIBILITY AND VOLUNTARY EXCLUSION

3

DRUG-FREE WORKPLACE FORM

23

4

PUBLIC ENTITY CRIMES AFFIDAVIT

24

5

E-VERIFY AFFIRMATION STATEMENT

27

6

AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR OR

28

SERVICES

7

REFERENCES

30

8

W-9 FORM

31

9

BID RESPONSE FORM

32

10 BIDDER’S CHECKLIST

34

ATTACHMENTS

A

AQUATICS VEGETATIONS AND MAINTENACE REPORT

35

B

SAMPLE AGREEMENT

C

MAPS - CITY MAINTAINED CANALS

Table of Content

ii

Bid No. 2026-024

SECTION I

GENERAL CONDITIONS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and proposal

forms. All proposal sheets and attachments must be executed and submitted in a sealed

envelope. DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE

(CLEARLY MARK PROPOSAL AS “ORIGINAL” AND REQUESTED NUMBER OF

COPIES AS “COPY” ON EACH SET ENCLOSED). The face to the envelope shall contain

Proposer’s name, return address, the date and time of proposal opening, the proposal

number and title. Proposals not submitted on the enclosed Proposal Form shall be

rejected. By submitting a proposal, the Proposer agrees to be subject to all terms and

conditions specified herein. No exceptions to the terms and conditions shall be allowed.

Proposers shall submit their proposal complete with all supporting documentation.

SUBMITTAL OF A PROPOSAL IN RESPONSE TO REQUEST FOR PROPOSAL

CONSTITUTES AN OFFER BY THE PROPOSER. Proposals which do not comply with

the requirements may be rejected at the option of the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is

to the advantage of the City to do so. The City will notify bidders of all changes in

scheduled due dates by written addendum.

3. EXECUTION OF BIDS

Bid must contain a manual signature, in ink, of an authorized representative who

has the legal ability to bind the Bidder in contractual obligations in the space

provided on Bidder/Proposal Acknowledgment cover page and on the Bid Response

Form. FAILURE TO PROPERLY SIGN SHALL INVALIDATE BID, AND IT SHALL NOT

BE CONSIDERED FOR AN AWARD. Bids must be typed or legibly printed in ink. All

corrections made by Bidder to any part of the bid document must be initialed in ink. The

original bid conditions and specifications cannot be changed or altered in any way. Altered

bids will not be considered. Clarification of bids submitted shall be in letter form, signed by

bidders and attached to the bid.

4. NO BID

If not submitting a bid, respond by returning only the Bidder acknowledgment form,

marking it “No Bid,” and give the reason in the space provided.

5. BID OPENING

Shall be public, at the address, date, and time specified on the bidder Acknowledgment

form. The bid time must be and shall be scrupulously observed. Under no circumstances

shall bids delivered after the time specified be considered; such bids will be returned

unopened. The City will not be responsible for late deliveries or delayed mail. The

time/date stamp clock located in the Purchasing Department shall serve as the official

authority to determine lateness of any bid. It is the Bidders sole responsibility to assure

that his/her bid is complete and delivered at the proper time and place of the bid opening.

General Conditions – Bid No. 2026-024

1 | Page

Bids, which for any reason are not so delivered, will not be considered. Offers by

facsimile, telegram, or telephone are not acceptable. A bid may NOT be altered by the

Bidder after opening of the bids. Bid tabulations will be furnished on the City’s web site:

https://www.cityoffortpierce.com and Demandstar https://www.demandstar.com .

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of

tangible personal property. The City exemption number is on the face of the Purchase

Order. If requested, the Purchasing Director will provide an exemption certificate to the

awarded Bidder. Vendors or contractors doing business with the City shall not be exempt

from paying sales tax to their suppliers for materials to fulfill contractual obligations with

the City Tax Exemption Number in securing such materials. This exemption does not

apply to purchases of tangible personal property in the performance of contracts for the

City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net

cost for bid evaluation purposes.

8. MISTAKES

a. Bidders are expected to examine the specifications, delivery schedule, bid

prices, extensions and all instructions pertaining to supplies and services. FAILURE

TO DO SO WILL BE AT BIDDER’S RISK. In the event of extension error(s), the

unit price will prevail and the Bidder’s total offer will be corrected accordingly.

b. Written amounts shall take precedence over numerical amounts. In the event of

addition error(s), the unit price and extension thereof will prevail, and the Bidder’s

total offer will be corrected accordingly. Bids having erasures or corrections must be

initialed in ink by the Bidder.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase

order issued pursuant to this bid specification shall minimally meet the following

conditions to be considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the

price(s) and delivery elements as stipulated in the contract or purchase order

document, and to be submitted to the Finance Department at the address as

stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly

reference the subject contract or purchase order number; provide a sufficient salient

description to identify goods or service for which payment is requested; contain

date of delivery; bid number, original or legible copy of signed delivery receipt

including both a manual signature and printed name of a designated City employee

or authorized agent; be clearly marked as “partial”, “complete”, or “final” invoice.

The City will accept partial deliveries unless otherwise specified into

contract or purchase order document.

c. The invoice shall contain the Bidder’s Federal Employer Identification Number

(F.E.I.N.).

General Conditions – Bid No. 2026-024

2 | Page

Commodity Codes

• NAICS 561730Landscaping Services

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