Project Information

Bid Title

RFB: Towbarless Electric Aircraft Tractor - Available until April 20, 2026

Issuing Agency

City of Monroe

Location

North Carolina

Published Date

Apr 7, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFB: Towbarless Electric Aircraft Tractor - Available until April 20, 2026 (PDF)

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FORMAL BID PACKET

Opening on

April 20, 2026

10:00 AM EST

Charlotte – Monroe Executive Airport

3900 Paul J. Helms Drive

Monroe, NC 28110

NOTICE AND INSTRUCTIONS TO BIDDERS

Sealed bids will be received by the Charlotte-Monroe Executive Airport and the City of Monroe, North

Carolina for the furnishing of one (1) Towbarless Electric Aircraft Tractor as specified, until Monday

April 20, 2026 at 10:00am at the Charlotte-Monroe Executive Airport, 3900 Paul J. Helms Dr, Monroe,

NC 28110, at which time the bids received will be publicly opened and read aloud.

A hard copy of your bid documents sealed, with pricing, along with any literature or brochures

required, must be mailed or presented in person prior to the opening. If mailing/shipping, the

addresses are:

Via USPS, FedEx or UPS:

Formal Bid Opening - Charlotte-Monroe Executive Airport

Attn: Malcolm Weeks

3900 Paul J. Helms Drive

Monroe, North Carolina 28110

Bidder will be required to comply with all applicable statutes and regulations. No bids will be

accepted via email.

All questions must be directed to Malcolm Weeks whereby he will determine if an addendum must

be issued to answer the concerns of the question.

Bid(s) must be returned on the attached proposal sheet showing unit prices fully extended and the

proposal page completed in its entirety. Equipment must meet all specifications and be the kind and

type specified, or an approved equivalent. A manufacturer’s build sheet of the proposed equipment

shall be included in addition to the completed specifications. All bids shall include delivery time and

the price quoted must be on the basis of delivery to Monroe, North Carolina.

The City will entertain bids for most recent model year or current model year. You must submit a

separate proposal page for each type of offering with model year and style clearly defined. Should

you have a “stock” (on yard in inventory) offering, please mark this proposal accordingly.

All equipment requires 2 sets of keys. The unit shall come with all pertinent paperwork upon delivery.

This shall include invoice and Certificate of Origin. No dealer advertisement insignia is allowed on City

vehicles. Only identification is OEM plates as shipped.

All bids shall be valid for a period of 90 days pending committee review and Council approval, if

needed, and awarding of contract(s). Quoted price should not include any sales or usage taxes, but

should only reflect the actual bid price of the equipment.

Per City policy, bidder shall execute a City of Monroe service contract at time of award for possible

warranty work and repairs if needed. The contract shall be entered into on an annual basis for the life

of the vehicle with the City fleet. Failure to execute the contract in future years will affect the

responsiveness designation of future bids.

If an error or omission occurs bidder(s) must submit in writing no more than seventy-two hours after

the bid opening, a request to withdraw their bid, excluding Saturdays, Sundays, or Holidays for which

the City of Monroe offices are closed.

The City of Monroe reserves the right to reject any and/or all bids received, or to select the bid(s)

which, in our opinion, is in the best overall interest of the City. The City reserves the right to award

in whole or part and to waive any formalities as may be permitted by law. The City reserves the right

to offer this bid and supporting documentation to other entities that may have a desire to

“piggyback” from said award. Bidder must meet all of the above requirements for bid to be

considered.

_______________________________

Malcolm Weeks, Airport Director

PROPOSAL AFFIDAVIT

TO CITY MANAGER AND CITY COUNCIL

CITY OF MONROE, NORTH CAROLINA 28110

The undersigned, as bidder, hereby declares that this proposal is made without connection with any

other person, company, or parties making a similar bid or proposal, and that the proposal is in all

respects fair and in good faith, without collusion or fraud.

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that he will furnish the equipment called for in the manner prescribed in the

specifications and instructions to bidders for the following price:

Description

Warranty Period Delivery Time Unit Price

Name of Firm Submitting Proposal

Printed Name of Authorized Representative

Title

Email Address

Firm Address

Signature of Authorized Representative

Telephone Number

Website

Dear Prospective Bidder:

If you determine not to submit a bid in response to this solicitation, we would very much appreciate

your completing and returning this form for our records.

Reason for not submitting a bid in response to this solicitation: (please be as specific as

possible)___________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

___________________________________________________________________________________

FULL LEGAL NAME OF COMPANY: _________________________________________________

ADDRESS: ____________________________________________________________________

EMAIL ADDRESS: ______________________________________________________________

PHONE ______________________________ FAX ____________________________________

NAME (PLEASE PRINT): ___________________________________________________________

TITLE: _______________________________________________________________________

SIGNED _______________________________________________ DATE __________________

Thank you for your assistance. Please email to:

Charlotte-Monroe Executive Airport - City of Monroe

Malcolm Weeks, Airport Director

Email: mweeks@monroenc.org

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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