Project Information

Bid Title

Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing Project

Issuing Agency

Crestview city

Location

Florida

Published Date

Jan 13, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-02-24-PMO

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-02-24-PMO
Bid Title:	Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing Project
Category:	City of Crestview Bidding
Status:	Open

Description: CITY OF CRESTVIEW REQUEST FOR PROPOSALS RFP #26-02-24-PMO Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing Project Notice is hereby given that the City of Crestview is soliciting proposals for the cleaning, staining, and sealing of existing concrete sidewalks along Main Street and designated intersecting side streets within the Downtown District in Crestview, Florida. The project area generally extends from north of the railroad tracks at Industrial Drive to U.S. Highway 90, with designated side-street segments identified in the RFP documents. The RFP includes a Base Bid and an Alternate Bid with defined geographic limits. All work is limited to existing sidewalks within the public right-of-way (ROW). Proposals will be accepted until 2:00 P.M. (CST) on February 24, 2026, at the City Clerk’s Office, Crestview City Hall, 198 North Wilson Street, Crestview, Florida 32536, unless otherwise amended by an official addendum issued by the City. Late submissions will not be considered and will be returned unopened. Electronic submissions are also accepted through Central Bidding. For assistance with electronic bidding, please contact Central Bidding at 225-810-4814. Proposals will be publicly opened: 2:00 P.M. (CST) on February 24, 2026, in the City Council Chambers at Crestview City Hall, 198 North Wilson Street, Crestview, Florida 32536. Non-Mandatory Pre-Proposal Conference: 9:00 A.M. (CST) on January 27, 2026, in the City Council Chambers at Crestview City Hall, 198 North Wilson Street, Crestview, Florida 32536. All attendees shall sign in. Proposers are encouraged to attend and are urged to review the RFP documents prior to the meeting. Description: The City of Crestview is soliciting sealed proposals for the cleaning, staining, and sealing of existing concrete sidewalks along Main Street and designated side-street segments within the Downtown District. The selected contractor shall provide all labor, materials, equipment, and incidentals necessary to complete surface preparation, stain application, and sealer application in accordance with City requirements, manufacturer specifications, and the Scope of Work outlined in the RFP. Proposals will be evaluated based on the criteria established in the RFP, including qualifications, experience, technical approach, and cost. RFP Documents: Copies of the RFP documents, requirements, scope of services, and other pertinent information may be obtained electronically from the City of Crestview website ( www.cityofcrestview.org ) and Central Bidding ( www.centralbidding.com ). Questions Deadline: All questions shall be directed in writing to the Procurement Manager, Heather Sutton, at For security reasons, you must enable JavaScript to view this E-mail address. , referencing “Questions on RFP 26-02-24-PMO – Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing Project” in the subject line. The last day for questions will be 5:00 P.M. (CST) on February 9, 2026. Direct all questions to: City of Crestview - City Hall Attn: Heather Sutton PO Box 1209 198 N Wilson Street Crestview, FL 32536 Ph. (850) 682-1560 Fax: (850) 682-8077 Email: For security reasons, you must enable JavaScript to view this E-mail address. The City of Crestview reserves the right to accept or reject, in part or in total, any or all proposals and to waive any informalities as deemed in the best interest of the City. All proposals must be marked on the outside of the envelope with the proposer’s name, the time and date of the opening. It shall be the bidders’ responsibility to ensure that proposals are delivered to the above address at the appointed time. The City of Crestview, Florida does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or provision of service. Publication Date/Time: 1/13/2026 12:00 PM Closing Date/Time: 2/24/2026 11:59 PM Related Documents: RFP 26-02-24-PMO - Main Street and Side-Street Sidewalk Cleaning Staining and Sealing Project 26-02-24-PMO_-_EXHIBIT_A_-_PROJECT_LIMITS_AS-BUILT_PLANS[A] 26-02-24-PMO_-_EXHIBIT_B_-_BONDING_REQUIREMENTS[B] 26-02-24-PMO_-_EXHIBIT_C_-_INSURANCE_REQUIREMENTS[C]

Attachment Preview

Request for Proposals (RFP)

26-02-24-PMO

Main Street & Side-Street

Sidewalk Cleaning, Staining,

and Sealing Project

RFP#26-02-24-PMO

Rev. 3-22-2024

Page 1 of 56

CITY OF CRESTVIEW

REQUEST FOR PROPOSALS

RFP #26-02-24-PMO

Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing Project

Notice is hereby given that the City of Crestview is soliciting proposals for the

cleaning, staining, and sealing of existing concrete sidewalks along Main Street

and designated intersecting side streets within the Downtown District in

Crestview, Florida. The project area generally extends from north of the railroad

tracks at Industrial Drive to U.S. Highway 90, with designated side-street

segments identified in the RFP documents. The RFP includes a Base Bid and

an Alternate Bid with defined geographic limits. All work is limited to

existing sidewalks within the public right-of-way (ROW).

Proposals will be accepted until 2:00 P.M. (CST) on February 24, 2026, at

the City Clerk’s Office, Crestview City Hall, 198 North Wilson Street, Crestview,

Florida 32536, unless otherwise amended by an official addendum issued by the

City. Late submissions will not be considered and will be returned unopened.

Electronic submissions are also accepted through Central Bidding. For assistance

with electronic bidding, please contact Central Bidding at 225-810-4814.

Proposals will be publicly opened: 2:00 P.M. (CST) on February 24, 2026, in

the City Council Chambers at Crestview City Hall, 198 North Wilson Street,

Crestview, Florida 32536.

Non-Mandatory Pre-Proposal Conference: 9:00 A.M. (CST) on January 27,

2026, in the City Council Chambers at Crestview City Hall, 198 North Wilson

Street, Crestview, Florida 32536. All attendees shall sign in. Proposers are

encouraged to attend and are urged to review the RFP documents prior to the

meeting.

Description:

The City of Crestview is soliciting sealed proposals for the cleaning, staining, and

sealing of existing concrete sidewalks along Main Street and designated side-

street segments within the Downtown District. The selected contractor shall

provide all labor, materials, equipment, and incidentals necessary to complete

surface preparation, stain application, and sealer application in accordance with

City requirements, manufacturer specifications, and the Scope of Work outlined

in the RFP. Proposals will be evaluated based on the criteria established in the

RFP, including qualifications, experience, technical approach, and cost.

RFP#26-02-24-PMO

Rev. 3-22-2024

Page 2 of 56

RFP Documents:

Copies of the RFP documents, requirements, scope of services, and other

pertinent information may be obtained electronically from the City of Crestview

website (www.cityofcrestview.org) and Central Bidding

(www.centralbidding.com).

Questions Deadline:

All questions shall be directed in writing to the Procurement Manager, Heather

Sutton, at suttonh@cityofcrestview.org, referencing “Questions on RFP 26-02-

24-PMO – Main Street & Side-Street Sidewalk Cleaning, Staining, and Sealing

Project” in the subject line. The last day for questions will be 5:00 P.M. (CST) on

February 9, 2026.

Direct all questions to:

City of Crestview - City Hall

Attn: Heather Sutton

PO Box 1209

198 N Wilson Street

Crestview, FL 32536

Ph. (850) 682-1560

Fax: (850) 682-8077

Email: suttonh@cityofcrestview.org

The City of Crestview reserves the right to accept or reject, in part or in total,

any or all proposals and to waive any informalities as deemed in the best

interest of the City. All proposals must be marked on the outside of the envelope

with the proposer’s name, the time and date of the opening. It shall be the

bidders’ responsibility to ensure that proposals are delivered to the above

address at the appointed time.

The City of Crestview, Florida does not discriminate on the basis of race, color,

national origin, sex, religion, age, and handicapped status in employment or

provision of service.

++END OF ADVERTISEMENT FOR RFP++

RFP#26-02-24-PMO

Rev. 3-22-2024

Page 3 of 56

Table of Contents

I. INTRODUCTION .............................................................................. 5

II. SCHEDULE OF EVENTS AND COMMUNICATIONS ..................................7

III. SCOPE OF WORK ...........................................................................10

IV. INSTRUCTIONS FOR COMPLETION OF PROPOSALS ............................ 17

V. PROPOSAL EVALUATION .................................................................24

VI. POST AWARD INFORMATION .......................................................... 26

VII. GENERAL TERMS AND CONDITIONS .................................................27

ATTACHMENT A – COST PROPOSAL FORM ..................................................35

ATTACHMENT #1 – PUBLIC ENTITY CRIMES ...............................................38

ATTACHMENT #2 – DRUG FREE WORKPLACE ............................................. 41

ATTACHMENT #3- CONFLICT OF INTEREST STATEMENT .............................. 42

ATTACHMENT #4 – LIABILITY & INDEMNIFICATION .................................... 45

ATTACHMENT #5 - ADDENDUM RECEIPT ACKNOWLEDGEMENT .................... 46

ATTACHMENT #6 – PUBLIC ACCESS FORM .................................................47

ATTACHMENT #7 - CERTIFICATION RE: SCRUTINIZED COMPANIES .............. 49

ATTACHMENT #8 - SUBCONTRACTOR PARTICIPATION ................................ 51

ATTACHMENT #9 - REFERENCES .............................................................. 53

ATTACHMENT #10 - STATEMENT OF “NO SUBMITTAL” ................................ 54

ATTACHMENT #11 – MBE CERTIFICATION ................................................. 55

Exhibits

Exhibit A – PROJECT LIMITS (AS-BUILT PLANS)

Exhibit B - BONDING REQUIREMENTS

Exhibit C – INSURANCE REQUIREMENTS

RFP#26-02-24-PMO

Rev. 3-22-2024

Page 4 of 56

Sealed proposals for furnishing the services described herein will be received by

the City of Crestview Purchasing Department until 2:00 P.M. (CST) on February

24, 2026. Proposals received after the above-stated date and time will not be

accepted.

This is an advertised Request for Proposals. Proposals will be publicly opened at

2:00 P.M. (CST) on February 24, 2026, in the City Hall Council Chambers, 198 N.

Wilson Street, Crestview, Florida, or as soon thereafter as practicable.

At the public opening, the names of the proposers, the Base Bid and Alternate Bid

pricing, and confirmation of required bonding documentation, if applicable, may

be announced. No evaluation, ranking, or determination of responsiveness will be

made at the public opening. Proposal contents, scoring, and award determinations

will be conducted subsequently in accordance with the RFP.

Sealed proposals received by the City pursuant to a competitive solicitation are

exempt from s. 119.07(1) and s. 24(a), Article I of the Florida State Constitution

until such time as the agency provides notice of an intended decision or until 30

days after opening the bids, proposals, or final replies, whichever is earlier. All

other information will be subject to Florida’s Open Government Laws regarding

public contracting.

I. INTRODUCTION

A. BACKGROUND AND PURPOSE

The City of Crestview (hereinafter referred to as “City”) was organized in 1916

and is governed by an elected board of five council members. Members of the

council are elected to serve four-year terms. The city serves a population of over

20,000 residents in the northwest Florida panhandle within an area of 16 square

miles in Okaloosa County. In keeping with its mission, the City provides police

and fire services, emergency communications, animal control, water and sewer

services, parks maintenance, street and stormwater maintenance, youth sports,

planning and zoning, building inspections and permitting, and a full range of

administrative services. The City of Crestview has 267 employees, 261 full-time

and 6 part- time.

As part of its ongoing downtown revitalization efforts, the City seeks to enhance

the aesthetics, pedestrian experience, and visual consistency of the Main Street

corridor. The City is issuing this Request for Proposals (RFP) for the cleaning,

staining, and sealing of concrete sidewalks along Main Street, beginning north of

the railroad tracks at Industrial Drive and extending northwest to U.S. Highway

90. The project will also include sidewalk segments along certain intersecting

side streets.

The selected contractor shall provide all labor, materials, equipment, and

incidentals necessary to perform the complete system installation, including:

RFP#26-02-24-PMO

Rev. 3-22-2024

Page 5 of 56

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238320Painting and Wall Covering Contractors
• NAICS 238990All Other Specialty Trade Contractors

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