Project Information

Bid Title

Art Supplies for Central Warehouse, Term Contract

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Dec 19, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

4150AM

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2026

Primary Contact
Ashley Clayton-Miller

Title
Art Supplies for Central Warehouse, Term Contract

Secondary Contact
Michelle Fritz

Number
4150AM

Tertiary Contact
Garrett McCallum

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose and intent of this ten-month term contract is to secure firm pricing for art supplies for the District’s Central Warehouse as specified herein:
1.        Orders will be placed on an “As Needed Basis Only” throughout the term of the contract.
2.        Orders, when placed, are for delivery to the Central Warehouse only.
3.        Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection.
4.        All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery.
5.        Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, foreman of the MCSB Central Warehouse, of any product discontinuation or product changes that occur.
6.        Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results.
Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2025) was conducted to determine if their use would be economically advantageous to the District.
SAMPLES – Please Refer to Page 15, Section Q. of The Terms & Conditions:
1.        There are several central warehouse bids released at the same time. If sending samples - please ensure the bid number, item number (from the proposal form), and your company name are listed on all samples.
2.        Samples of items are to be delivered to MCPS Central Warehouse/Purchasing, 2091 NE 35th Street, Ocala, Fl 34479 – samples must be received on or before the bid opening date of January 14, 2026.
ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED IN PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.)
**PLEASE NOTE: MARION COUNTY PUBLIC SCHOOL WILL BE CLOSED FROM DECEMBER 22, 2025 THROUGH JANUARY 4, 2026 FOR WINTER BREAK, AND WILL REOPEN ON JANUARY 5, 2026; ALL QUESTIONS WILL BE ANSWERED AT THAT TIME**

Dates(All times are listed as EST )

Broadcast Date
12/19/2025 4:00 PM EST

Question End Date
1/6/2026 5:00 PM EST

Due Date
1/14/2026 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	Bid 4150AM Art Supplies for Central Warehouse - TERMS AND CONDITIONS.pdf	Bid 4150AM Art Supplies - TERMS AND CONDITIONS	PDF
Invitation for Bid	Bid 4150AM Art Supplies for Central Warehouse - REQUIRED FORMS.pdf	Bid 4150AM Art Supplies - REQUIRED FORMS	PDF
Invitation for Bid	Bid 4150AM Art Supplies for Central Warehouse - PROPOSAL.xlsx	Bid 4150AM Art Supplies for Central Warehouse - PROPOSAL	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
None

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 20

Code	Description
[050-10]	Block Printing Supplies
[050-20]	Casters, Drying Racks
[050-23]	Coatings, Protective (For Artwork)
[050-40]	Drawing and Painting Supplies: Brushes, Canvas, Chalk, Colors (Acrylic, Oil, Water, etc.), Crayons, Palettes, Paper and Pads, Staples, etc.
[050-43]	Glue, Paste, etc., Art
[050-59]	Paper, Art, Various Types
[050-82]	Shapes, Strings, Tapes, Twists, etc. (Decorative Art Items)
[232-10]	Beadcraft Supplies
[232-25]	Decoupage Materials and Supplies
[232-41]	Kits and Supplies, Crafts, Miscellaneous
[232-43]	Kits and Supplies: Mosaic
[232-45]	Kits and Supplies: String and Wire Art
[232-95]	Wood Burning and Wood Carving Tools and Supplies
[050-60]	Picture Frames and Framing Supplies: Mat Cutters, Mats, Molding, Stretcher Strips, etc.
[050-67]	Racks, Drying (Portable and Stationary)
[050-80]	Sculpturing Equipment and Supplies: Carving Boards, Casting Materials, Modeling Clay, Sculptor's Tools, etc.
[615-60]	Office Supplies, General (Not Otherwise Classified)
[785-30]	Chalk, Crayons, Erasable Markers, Water Colors, Permanent Markers (Child Proof Safety Type), etc.
[305-30]	Drafting and Drawing Pencils, Pens, Leads, Lead Holders, etc.
[306-30]	Drafting and Drawing Pencils, Pens, Leads, Lead Holders, etc. , Environmentally Certified Products

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 493110General Warehousing and Storage

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