Project Information

Bid Title

Westerly Middle School Roof Replacement

Issuing Agency

Town of Westerly

Location

Rhode Island

Published Date

Mar 19, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-02

Original Source

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Bid Documents

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Project Description

Bid Number:	27-02
Bid Title:	Westerly Middle School Roof Replacement
Category:	Facilities Maintenance
Status:	Open

Publication Date/Time: 3/19/2026 6:00 PM Closing Date/Time: 4/16/2026 2:00 PM Related Documents: 27-02 ITB Westerly Middle School Roof Replacement

Attachment Preview

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Invitation to Bid

Westerly Middle School Roof Replacement

ITB Number: 27-02

March 19, 2026

The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Agent, is hereby soliciting

sealed bids for the above referenced ITB and you are hereby invited to submit a Lump Sum Proposal for

the Scope of Work described in this Invitation to Bid, in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Invitation to Bid.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER

THAN 2:00 p.m., April 16, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM

may be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the

Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must

be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and ITB Number and

Title. Bidders must include one hard copies and a Digital copy on a Flash Drive) of the Bid as defined in

the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions r e g a r d i n g this solicitation must be emailed and received by the Purchasing Agent at

ecardillo@westerlyri.gov and copied to the Owner’s Project Manager at

dreading@downesco.com no later than no later than 12:00 p.m. on 4/8/26, in a Microsoft Word

attachment with the corresponding solicitation number. Questions, if any, and responses will be

posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this

solicitation.

PRE-BID MEETING

A non-mandatory pre-bid meeting is scheduled for 3:30 p.m. on March 26, 2026, for a general

project overview and tour of the existing facility located at 10 Sandy Hill Road, Westerly, RI 02891.

Attendance is non-mandatory but encouraged as this will be the bidders’ only opportunity to visit

and familiarize themselves with the facility where they will be providing services, so that they may

respond accurately to this ITB.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Bid Price which exceed $50,000 must include a 5% Bid Bond and cost of Payment and

Performance Bonds. The successful Bidder will be required to post a 100% Payment and

Performance Bond.

3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.). The

successful bidder and its subcontractors must pay their workers at the applicable prevailing

wage rates (adjusted every July 1) for the various trades on a weekly basis and submit

certified weekly payroll as described in the Instructions to Bidders. Prevailing wage rate

schedules are available at the Rhode Island Department of Labor and Training website at

www.dlt.ri.gov.

4. Bidder’s prices shall include all Permits/Fees.

5. Quotes must be firm for a minimum of 120 days from date of submission.

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

6. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The

intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.

7. If the Bidder submits a supporting/additional document with their bid, that document must

include page numbers.

8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

9. The Successful Bidder MUST be able to have a response time that will allow an assigned

project to be completed when requested by the Town/School.

BID DOCUMENTS

Attachment A

Attachment B

Attachment C

APPENDIX A

Scope of Work/ Project Schedule, Page 7

Bid Form Pages 8-10

Instruction to Bidders Pages 11-16

Bidder Certification Pages 17-21

BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign

and submit a Bidder Certification Form with each bid proposal. See APPENDIX A.

This solicitation i s a v a i l a b l e a t www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities in

the bids received and to accept and award the bid to the lowest qualified bid deemed most favorable to

the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion, sexual

orientation, or disability in accordance with applicable laws and regulations.

Regards,

Eileen Cardillo

Purchasing/Risk Manager

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

CC: file

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

INVITATION TO BID

PROJECT:

OWNER:

ARCHITECT:

Town of Westerly ITB #27-02

Westerly Middle School Roof Replacement

10 Sandy Hill Road, Westerly, RI 02891

Westerly Public Schools

23 Highland Avenue

Westerly, RI 02891

DBVW Architects, Inc.

111 Chestnut Street

Providence, Rhode Island 02903

1. Bid Invitation: General Contractors are invited to submit an offer under seal to the Town of

Westerly for construction of the above project. Bids shall be submitted in accordance with the

Solicitation.

a. This invitation to bid is for the work as described in the Contract Documents.

b. The Documents will be made available electronically.

2. Pre-Bid Conference: A non-mandatory pre-bid conference will be held on March 26, 2026 at

3:30 pm local time for a general project overview and a tour of the existing facility.

a. Attendance is highly recommended.

3. Request for Information: Requests during the Bid Period will be accepted until April 8, 2026 at

12:00 noon local time.

a. Requests for information or clarification must be made electronically and sent to the attention

of Eileen Cardillo at the Town of Westerly, email: ecardillo@westerlyri.gov

4. Addenda: Addenda will be issued electronically. Faxes and hardcopies will not be provided.

a. It is the responsibility of the prospective bidders to monitor the Town/Citty/State website for

any subsequent bid addendum.

b. No addenda will be issued or posted within forty-eight (48) hours of the bid submission

deadline.

5. Interpretations: No oral interpretations will be made to any bidder regarding the meaning of the

Drawings and Specifications. Every request for interpretation will be made in writing, via email,

by the Bidder to the Purchaser. Every interpretation will be issued in the form of a written

addendum. All addenda will become part of the Contract Documents. Failure of any bidder to

receive such interpretation shall not relieve the firm from any obligation required by addenda.

6. Submission Deadline: Bids are due on April 16, 2026 at 2:00 pm local time.

a. Late submittals will not be considered.

b. Provide two (2) complete, original hardcopies of all bid documents plus one (1) thumb drive or

disk with a copy of all bid documents provided in PDF file format.

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

c. Proposals must be mailed or hand-delivered in a sealed envelope marked as follows:

Marked as:

Town of Westerly ITB #27-02

Westerly Public Schools

Westerly Middle School Roof Replacement

Sent to:

Eileen Cardillo

Purchasing/Risk Manager

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

7. Project Description: Roof Replacement at an Westerly Middle School in the Westerly School

District in Westerly, RI.

Westerly Middle School

Work includes recovering the existing EPDM roofing with new cover board and a SBS modified

built-up roof system, removal of existing damaged roof insulation in select areas previously

exposed to moisture, raising select existing roof mounted HVAC equipment. New work includes

wood blocking, additional roof insulation and tapered insulation where shown, SBS modified built-

up roofing, new perimeter roof edge systems, and select MEP modifications to existing systems.

a. The Work will be executed in multiple phases over several years under separate contracts.

b. These bid documents are only for Phase I - Summer 2026.

i. The intent is to occupy the existing building and site until June 24, 2026 and partially

vacate the existing building and site for construction during summer break.

ii. There are construction activities by others scheduled to be occurring simultaneously on

site. Coordinate roof access, lay down, parking, and deliveries with the other contractors

and the phasing plans included in the bid documents.

iii. The Contractor shall provide a detailed construction schedule, to be submitted to the Owner

and Architect for review and approval.

c. The entire project shall reach Substantial Completion no later than August 28, 2026

d. Final Completion shall within sixty (60) calendar days after Substantial Completion.

e. All parking, storage and logistic items for construction will be confined to the existing site.

8. Discrepancies: The Drawings and Specifications have been designed to be supportive of each

other. Should any discrepancies be discovered, the Purchaser shall be notified, and clarification

requested in writing upon discovery of said discrepancy. Should timing be a factor, then the

higher cost and/or better-quality product in the discrepancy shall prevail.

9. The Contractor shall meet all the requirements prescribed by the State Labor Laws and

regulation, issued by the Rhode Island Department of Labor, pertaining to Public Works projects

General Laws of Rhode Island. These laws include, but are not limited to:

a. Weekly payment of employees,

b. Provisions applicable to Public Works Contracts,

c. Payment of Prevailing Wages,

d. Posting of Prevailing Wage Rates, and

e. Overtime Compensation.

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

Bid Bond: Bidders are required to provide a bid surety in the form of a bid bond payable to the Town of

Westerly in an amount not less than five percent (5%) of the bid price. Certified checks will not be

accepted in lieu of a Bid Bond.

Performance and Payment Bond:

1. The successful bidder shall furnish a Performance Bond and a Labor and Material/Payment Bond in

the amount of one hundred percent (100%) of the Contract price.

2. The cost of such bonds shall be included in the Bid.

3. The surety on such bonds shall be a duly authorized surety company satisfactory to the Owner and

authorized to do business in the State of Rhode Island.

4. A commitment letter must be furnished with the sealed Bid.

5. The Contractor shall submit the required bonds to the Owner simultaneously with the delivery of the

executed contract.

State Sales Tax Exemption: The project is tax exempt. Bidders, subcontractors, and material suppliers

shall not include in their Bids any state sales taxes relative to the performance of the Work.

Permits: A building permit and all other applicable permits are required for this project. The General

Contractor shall file for a permit with the Town Building Department and Fire Marshal. Plan review fees

have been waived for this Project.

Prevailing Wages: Work under this Contract will be subject to Prevailing Wage Rates as identified in

specification Section 000330 “Prevailing Wage Rates.”

Insurance: The Contractor shall carry and continuously maintain until completion of the Contract,

insurance in such form as shall protect him performing work covered by this Contract, or the Owner,

Design Agent, its employees, agents, and officials, from all claims and liability for damages for bodily

injury, including accidental death, and for property damage, which may arise from operations under this

Contract. The Contractor covenants and agrees to hold the above parties and its employees, agents,

and officials harmless from loss or damage due to claims for personal injury and/or property damage

arising from, or in connection with operations under this Contract.

WBE/MBE Participation: Pursuant to RI General Law 37-14.1-6, minority business enterprises shall be

included in all procurements and construction projects under this chapter and shall be awarded a

minimum of fifteen percent (15%) of the dollar value of the entire procurement or project. Of that fifteen

percent (15%), minority business enterprises owned and controlled by a minority owner, as defined in §

37-14.1-3, shall be awarded a minimum of seven and one-half percent (7.5%), and minority business

enterprises owned and controlled by a woman shall be awarded a minimum of seven- and one-half

percent (7.5%)

Miscellaneous: The bid process and resulting contract are subject to the Rules and Regulations and

General Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is

acknowledgement and acceptance of these Rules and Regulations and General Terms and Conditions of

Purchase. The Owner reserves the right to award based on cost alone, accept or reject any or all bids,

and to act in its best interest. Proposals found to be technically or substantially non-responsive at any

point in the evaluation process will be rejected and not considered further.

1. It is the bidder's responsibility to examine all Drawings, Specifications, and conditions thoroughly and

comply fully with Contract Documents and all attached terms and conditions. Bidders must comply

with all Federal, State, and Town laws, ordinances, and regulations, and meet any and all registration

requirements where required for contractors as set forth by the State of Rhode Island. Failure to make

a complete submission as described herein may result in a rejection of the proposal.

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Commodity Codes

• NAICS 238160Roofing Contractors

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