Project Information

Bid Title

T5 Terminal Program ERP

Issuing Agency

Port of Tacoma

Location

Washington

Published Date

Nov 19, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

112025-1002

Original Source

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Project Description

T5 Terminal Program ERP

Contract Number:

112025-1002

Estimated Cost Range:

$350,000 plus any applicable Washington State Tax (WST)

Procurement Summary:

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in providing outside expertise in the form of an External Review Panel (ERP) to complete a review of aspects of the T5 Terminal Modernization Program (T5 Project) . The NWSA anticipates awarding one Professional Service contract. The period of performance of the contract is three (3) years from the execution of the contract.

Contact:

Shawn Seaks, Procurement Analyst

Notes:

NWSA Procurement

Bids Due:

Fri, 12/12/2025 - 02:00PM

Questions Due:

Fri, 11/28/2025 - 02:00PM

Documents:

rfq_t5_program_erp.pdf

112025-1002_t5_terminal_program_erp_add_1.pdf

Attachment Preview

NWSA

REQUEST FOR QUALIFICATION

NO. 112025-1002

T5 TERMINAL PROGRAM ERP

Issued by

Northwest Seaport Alliance

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

Request for Qualifications

112025-1002 - T5 Terminal Program ERP

Page 1 of 29

RFQ INFORMATION

Contact:

Shawn Seaks, Contracts and Procurement

Analyst

Email Addresses:

procurement@portoftacoma.com

Phone:

(253) 592-6734

Submittal Date

November 14, 2025

Questions Due Date

December 12, 2025

Site Visit Date:

None

SUBMIT ALL QUESTIONS AND SOQS VIA THE PROCUREMENT PORTAL.

(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE)

Request for Qualifications

112025-1002 - T5 Terminal Program ERP

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Northwest Seaport Alliance (NWSA)

Request for Qualifications (RFQ) 112025-1002

T5 Terminal Modernization Program Review

A. PURPOSE

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in

providing outside expertise in the form of an External Review Panel (ERP) to complete a

review of aspects of the T5 Terminal Modernization Program (T5 Project) . The NWSA

anticipates awarding one Professional Service contract. The period of performance of the

contract is three (3) years from the execution of the contract. This contract will not exceed

a total of $350,000.

The successful respondent may be precluded from competing for, or participating in,

subsequent contracts that are the direct result of or primarily generated by, the work

performed under the contract resulting from this procurement.

Interlocal Cooperation Act-RCW 39.34 allows cooperative purchasing between public

agencies, and other political subdivisions. If a public agency files or has filed an

Intergovernmental Cooperative Purchasing Agreement with the Port of Tacoma, those

agency

3es are eligible to purchase from Contracts established by the Port. Such agencies may

ask Port of Tacoma Contractors to accept orders from the agency, citing the Port of

Tacoma contract as the basis for the order. The Contractor may accept or decline such

orders. If the Contractor accepts an order from another public agency using the Port of

Tacoma contract as the basis, the Contractor agrees to sell additional items at the

contract prices, terms, and conditions. The Port of Tacoma accepts no responsibility for

the payment of the purchase price by other governmental agencies.

B. BACKGROUND

Formed in 2015, The Northwest Seaport Alliance (NWSA) is a marine cargo operating

partnership of the ports of Tacoma and Seattle. The NWSA is the fourth-largest container

gateway in North America. To learn more about the NWSA, visit

www.nwseaportalliance.com.

The NWSA desires to bring in outside expertise in the form of an External Review Panel

(ERP) to review the processes associated with project delivery of the T5 project. The ERP

will conduct a review of aspects of the terminal redevelopment program from initial scope

to completion of program to date to identify process improvement opportunities for future

large scale capital projects on NWSA licensed properties. It is important for the ERP to

evaluate the program from an independent view in order to provide the NWSA with

objective assessments and recommendations so that the Managing Members of the

NWSA and the public can have trust in the delivery and management of these important

Request for Qualifications

112025-1002 - T5 Terminal Program ERP

Page 3 of 29

projects and programs that benefit the entire region. The NWSA will provide relevant

background information as needed for the review.

The NWSA’s Standard Terms and Conditions are included with the Sample

Personal Services Agreement (Attachment B) to this RFQ. By submitting a SOQ,

the Proposer represents that it has carefully read and agrees to be bound by the

NWSA’s Standard Terms and Conditions. Identify during the question submittal

and response period, any sections you consider onerous, clarify why you consider

these sections onerous, propose alternative language and describe why it is in the

NWSA’s best interests to adopt the alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior

written agreement from the NWSA will be considered non-responsive and not

considered for evaluation.

Proposers submit SOQs understanding all contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception.

The NWSA reserves the right to negotiate changes to submitted SOQs and to

change the NWSA's otherwise mandatory Contract form during negotiations. If the

Proposer is awarded a contract and refuses to sign the attached Contract form, the

NWSA may reject the Proposer from this and future solicitations for the same work.

Under no circumstances shall Proposer submit its own boilerplate of terms and

conditions.

C. SCOPE OF SERVICES

The ERP shall initially meet with NWSA and Port of Seattle (POS) staff to share the

approach and fully understand relevant questions and concerns prior to launching the

work. The focus of the scope shall include:

• Review of initial program scoping and cost estimating

• Review of design decisions and impact to the project

• Review of permitting decisions and impact to the project

• Review of program approval and authorization process

• Review of lease approval processes

• Review budget and cost certainty controls

• Evaluate actions taken by management to date to address any opportunities

and issues

The objective of this review is to identify opportunities for future projects to mitigate risk

in terms of scope, schedule and budget and understand the criteria for judging the

success of a project.

The selected consultant team will be responsible for project management during the

review including data collection, meeting coordination and facilitation, report writing,

presentation preparation services, as well as overall communication planning

recommendations.

Request for Qualifications

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D. DELIVERABLES

Deliverables will include, but are not limited to:

• Summary of review process

• Summary of tasks completed during review;

• Report on lessons learned

• Report on detailed findings related to background information

• Review and report on changes made to POS project delivery processes based on

an ERP of Waterfront Project Management completed in 2023

E. QUALIFICATIONS

Team shall include members with the following background and minimum experience:

• Prior executive level at a public port

• 5 years in project and construction management

• 5 years in the design of port infrastructure

• 5 years in the construction of port infrastructure

• 5 years in port customer contract negotiations and lease management

• 5 years in complex port infrastructure program management

• Team members shall not be prior employees of the NWSA or the POS

F. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Vendor (to include the prime, key team

members, and major sub-consultants) and the team’s ability to meet the requirements

and provide the requested services of this RFQ. Emphasis will be on completeness of

content. The written SOQs should be prepared in the same sequential order as outlined

below.

SOQs are limited to 10 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font

size shall be 10 point or larger. SOQs that do not follow this format may be rejected.

Submittals need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

that do not follow this format may be rejected. The cover letter shall include the following

information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

Request for Qualifications

112025-1002 - T5 Terminal Program ERP

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