Project Information

Bid Title

Over Band Crack Filling

Issuing Agency

City of Grand Haven

Location

Michigan

Published Date

Mar 12, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

March 12, 2026

Over Band Crack Filling

Bids need to be received by 10:15 a.m. on Wednesday, April 15, 2026.

PDF File
Over Band Crack Filling Bid Packet

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CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

March 12, 2026

REQUEST FOR PROPOSALS

NOTICE TO BIDDERS

It is the intent of the City of Grand Haven to receive bids for Over Band Crack Filling services on

designated streets in the City of Grand Haven.

Sealed proposals must be received by the City of Grand Haven, 519 Washington Avenue, Grand Haven,

Michigan, 49417, ATTN: Ms. Maria Boersma, City Clerk, before 10:15 a.m. local time, Wednesday, April

15, 2026 at which time the proposals will be publicly opened and read aloud. Proposals must be submitted

on the official proposal form attached. Sealed proposal envelopes must be clearly marked on the outside

“Over Band Crack Fill Bid - 2026".

Copies of the Requests for Proposals (RFP) that contain the minimum specifications and official proposal

forms are available at the City Clerk’s office at City Hall, 519 Washington Avenue, Grand Haven,

Michigan 49417; at the Department of Public Works office, 1120 Jackson Street (this is not a mailing

address); or online from the City’s Web site: www.grandhaven.org.

Any questions regarding this RFP or the minimum specifications shall be directed to Logan Cuddington,

Streets & Utilities Manager, at 616-847-3493.

The City of Grand Haven reserves the right to reject any or all bids or any parts of the same, to waive any

irregularities and to accept any bid in its own best interest.

Logan Cuddington

Streets & Utilities Manager

City of Grand Haven Department of Public Works

Page 1 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

March 12, 2026

INSTRUCTIONS TO BIDDERS

SPECIAL CONDITIONS: Special conditions included in the Bid Document shall take precedence over any

provisions stipulated hereunder.

APPLICABLE LAWS: The revised code of the state of Michigan, Charter of the City of Grand Haven, and

all city ordinances insofar as they apply to the laws of competitive bidding, contracts, and the

purchases, are made a part hereof.

WORKMEN'S COMPENSATION: In so far as Workmen's Compensation is concerned, the bidder or

contractor agrees to furnish, upon request, certified copies of policies and adequate certificates

pertaining thereto as evidence that bidder carries Workmen's Compensation Insurance.

INFRINGEMENTS AND INDEMNIFICATIONS: The bidder, if awarded an order or contract, agrees to

protect, defend, and save the City harmless against any demand for payment for the use of any

patented material, process. article, or device that may enter into the manufacture, construction,

or form as part of the work covered by either order or contract, and s/he further agrees to

indemnify and save the City harmless from suits or actions of every nature and description brought

against it, for or on account of any injuries or damages sustained by a party or parties, by or from

any of the acts of the contractor, his/her servants, or agents.

To this extent the bidder or contractor agrees to furnish adequate Public Liability and Property

Damage Insurance, the amounts of which will be determined by the City whenever such insurance

is deemed necessary, when so required the types and amounts of insurance to be provided will

be set forth in the Bid Document.

DEFAULT PROVISIONS: In case of default by the bidder or contractor, the City of Grand Haven may

procure the articles of services from other sources and hold the bidder or contractor responsible

for any excess costs occasioned thereby.

In case of an error by the bidder in making up a proposal, the City Manager may reject such a

proposal upon presentation of a petition accompanied by a sworn affidavit of error which sets

forth the error, the cause thereof and sufficient evidence to substantiate the claim.

PRICING: Prices should be stated in units of quantity specified in the Bid Document. In case of

discrepancy in computing the amount of the bid, the unit prices quoted will govern.

QUANTITIES: When approximate quantities are stated, the City reserves the right to increase or

Page 2 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

decrease the quantity as best fits its needs.

DELIVERY: Quotations should include all charges for delivery, packing, crating, containers, etc. Unless

otherwise stated by the bidder, prices quoted will be considered as being based on delivery to the

destination designated in the Bid Document and to include all delivery and packing charges.

SPECIFICATIONS: Unless otherwise stated by the bidder, the proposal will be considered as being in

strict accordance with the specifications outlined in the Bid Document.

References to a particular trade name, manufacturer's catalog, or model number are made for

descriptive purposes to guide the bidder in interpreting the requirements of the City. They should

not be construed as excluding proposals on other types of materials, equipment and supplies.

However, the bidder, if awarded a contract, will be required to furnish the particular item referred

to in the specifications or description unless a departure or substitution is clearly noted and

described in the proposal.

SAMPLES: Samples, when requested, shall be filed prior to the opening of bids and must be furnished

free of expense to the City and if not destroyed, will upon request be returned at the bidder's

expense.

TAXES: Contractor shall include, and be deemed to have included in his/her bid and contract price,

Michigan State Sales and Use Taxes currently imposed by Legislative enactment and as

administered by the Michigan Department Treasury, Revenue Division, on the bid date. If the

Contractor is not required to pay or bear the burden, or obtains a refund or drawback in whole or

in part of any Michigan Sales or Use Tax, interest or penalty thereon, which was required to be

and was deemed to have been included in the bid and contract price, the contract price shall be

reduced by the amount thereof and the amount of such reduction, whether as a refund or

otherwise, shall endure solely to the benefit of the City of Grand Haven.

BID INFORMALITIES AND REJECTION: The City reserves the right to waive any nonconformity,

irregularity or informalities in any bid, to negotiate with the selected bidder, and to award the bid

in its determination of its best interest.

AWARD: Unless otherwise specified in the Bid Document, the City reserves the right to accept or reject

any item in the bid. Unless otherwise stated in the Bid Document, bidders may submit proposals

on any item or group of items, provided however that the unit prices are shown as requested.

As soon as the Award is made, an order or contract document will be sent to the successful bidder

for execution and bond if necessary. If the contract is not executed and returned to the Purchasing

Agent within 10 days of the date of sending, the Bid Survey, if required, it will be declared forfeited

as liquidated damages.

Page 3 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

PAYMENTS: Partial payments may be made upon presentation of a properly executed claim voucher,

unless otherwise stated in the Bid Document. The final payment will be made by the City when

the materials, supplies or equipment have been fully delivered and accepted or the work

completed to the full satisfaction of the City. A minimum 10% retainer shall be held by the City

pending satisfactory completion of the scope and/or expiration of the warranty period. Increases

in contract costs shall be approved in writing, prior to excess expense being incurred. Approval of

increases may require formal action by City Council.

BIDDER'S SIGNATURE: Each proposal and bid surety form must be signed by the bidder with his/her

usual signature. All signatures should be in full.

Bids by partnership must be signed by one or more of the partners in the following manner: "John

Jones and James Smith, D.B.A., Smith-Jones Company, by John Jones, a Partner".

Bids by corporations must be signed with the names of the corporation, followed by the signature

and designation of the president, vice-president, or person authorized to bind it in the matter.

SUBMISSION AND RECEIPT OF BIDS: Inquiries involving an expenditure exceeding the limits established

in the City Charter usually require advertising over a period of at least five (5) days prior to

scheduled bid opening. Proposals of this nature are publicly read at 10 o'clock AM (unless

otherwise noted) on the date bids are scheduled to be received.

a) Proposals, to receive consideration, must be received prior to the specified time of opening

and reading as designated in the invitation.

b) Bidder must use the bid document proposal forms furnished by the City as none other may

be accepted.

c) Proposal forms must be returned intact.

d) Removal of any thereof may invalidate the bid.

e) Specifications and plans referred to in this bid document, by reference only, need not be

returned with the bid, however, no excision of material physically incorporated in the bid

document will be permitted.

f) Bids are to be submitted in sealed envelopes and identified as requested in the specifications.

g) Separate proposals must be submitted on each reference number and proposals shall be

typewritten or written in ink.

h) Proposals having any erasures or corrections thereon may be rejected unless explained or

noted over the signature of the bidder.

INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: No oral interpretation will be made to

any bidder as to the meaning of the bid and/or contract documents or any part thereof. Every request

for such an interpretation shall be made in writing to the City of Grand Haven. Any inquiry received

within a reasonable time prior to the date fixed for the opening of bids will be given consideration. Every

interpretation made to a bidder will be on file at the City Clerk’s office at City Hall, 519 Washington

Avenue, Grand Haven, Michigan 49417; at the Department of Public Works office, 1120 Jackson Street

Page 4 of 12

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

(this is not a mailing address); or online from the City’s Web site: www.grandhaven.org. All bidders shall

be bound by such interpretations, whether or not received by the bidders.

CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addenda issued in relation to this bid

document will be on file at the City Clerk’s office at City Hall, 519 Washington Avenue, Grand Haven,

Michigan 49417; at the Department of Public Works office, 1120 Jackson Street (this is not a mailing

address); or online from the City’s Web site: www.grandhaven.org.

It shall be the bidder's responsibility to make inquiry as to the changes or addenda issued. All such

changes or addenda shall become part of the contract and all bidders shall be bound by such changes or

addenda.

INSURANCE REQUIREMENTS: The Contractor will secure and maintain insurance during the term of the

contract from an insurance company authorized to do business in the State of Michigan that will protect

contractors and subcontractors and the City from all liability (public liability, personal injury and property

damage) claims which may arise from operations under the contract. The Contractor may not start work

until evidence of all required insurance has been submitted and approved by the City. The contractor

must cease work if any of the required insurance is canceled or expires. Three (3) copies of certificates

of insurance shall be submitted to be approved by the City prior to the execution of the contract. The

Certificate shall specifically name the City as an additional insured party. The certificates must contain

the agreement of the insurance company notifying the City in writing ten (10) days prior to any

cancellation or material alteration of the policy. The Contractor shall not allow any work under the

contract to be performed by a subcontractor unless evidence of similar insurance covering the activities

of the subcontractor is submitted to and approved by the City. The limits of insurance shall not be less

than the following:

A. Workers Compensation Insurance in the amount required by Michigan Law.

B. General Liability:

Bodily Injury and Property Damage combined

Each Occurrence

Aggregate

$1,000,000.00

$1,000,000.00

Personal Injury

$1,000,000.00

C. Automobile Insurance for Vehicles

Bodily Injury Each Person

Bodily Injury Each Accident

$1,000,000.00

$1,000,000.00

Property Damage Each Accident $1,000,000.00

-END OF SECTION-

Page 5 of 12

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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