Project Information

Bid Title

Addendum No. 1 ITB25-FAC-0023 Mechanical Replacement @ Eleanor McMain School (12.4.25)

Issuing Agency

New Orleans Public Schools

Location

Louisiana

Published Date

Dec 4, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-FAC-0023

Original Source

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Bid Documents

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Project Description

Addendum No. 1 ITB25-FAC-0023 Mechanical Replacement @ Eleanor McMain School (12.4.25)

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ADDENDUM NO. 1

To the Bid Documents For:

Mechanical Replacement @ Eleanor McMain School

Project #ITB25-FAC-0023

5712 S Clairborne Ave

New Orleans, LA 70125

The following list of revisions and/or enclosures alters and modifies the above referenced plans and specifications

issued for construction 10/29/2025.

The provisions of all the Contract Documents are hereby made a part of this revision to the plans and

specifications.

ENCLOSURES:

Item

Pre-Bid Meeting Minutes

Pre-Bid Sign In Sheet

M001 - Mechanical Schedules

M102 – Mechanical Plan – Level 2

Prior Approval Request – 001

Specifications – Table of Contents

Specifications - Bid Form

Specifications – A101-2017

Specifications – A101-2017 Exhibit A

Post Bid Documents

Issue Date Description

12/04/25

12/04/25

12/04/25

12/04/25

12/04/25

12/04/25

12/0425

12/04/25

12/04/25

12/04/25

Pre-bid Meeting Minutes

Pre-bid Sign in Sheet

Full sized revised Sheet

Full sized revised Sheet

Prior Approval Request - Air Cooled Scroll Water Chillers

Revised Table of Contents

Revised Bid Form

New section: DRAFT Standard Form of Agreement

Between Owner and Contractor

New section: DRAFT Exhibit A

Post-Bid Documents

END OF ADDENDUM

Concordia LLC • Planning & Architecture • 1610 Oretha Castle Haley Blvd • New Orleans , Louisiana • 70113 • (504) 569-1818

Page 1 of 1

Mechanical Replacements

@ Eleanor McMain School

Project No. 2414.00

Pre-Bid Meeting

Meeting Date: 12/02/2025

Meeting Time: 10amCT

Location: Project Site – McMain School – 5712 S Claiborne Ave

MEETING MINUTES

• Introductions

o Elizabeth Chen, Concordia, Architect

o Clarence Eugene, Manning/OPSB, Design Phase Project Manager

o Kim Finney, Atlas/OPSB, Program Manager

o Angela Zarders, OPSB Procurement

o Cyril Duplesses, Manning/OPSB, Construction Phase Project Manager

o Zach Carmello, WDG Engineers, Mechanical Engineer

• Review of project scope and alternates

o Base Bid:

 Replacement of 3 mini-split systems on 2nd level courtyard

 Replacement of 2 5-ton units on 2nd level courtyard

 Replacement of Arctic Cool Chiller serving gymnasium

 Reinstallation of existing JCI-BAS system and components to integrate with new

Chiller (CH-1)

o Alternate 1:

 Provide new controls for the 21 Fan Coil Units serving the hallways (12 units on

the 3rd floor and 9 units on the 2nd floor)

 Add discharge air temperature sensors and fan status sensors to the 69 Fan Coil

Units serving the classrooms

 Provide controls for the 3 Outside Air Units (approximately 1 per floor).

o Alternate 2:

 Remove the JCI-BAS system that serves the gym and new Chiller (CH-1). Gym

components previously connected to the JCI-BAS system are to be transferred to

the existing Alerton BAS system that serves the rest of the school per

Specifications Section 230900. Components include:

• 2 AHUs

• 12 VAV Boxes

• 1 Chilled water system

• 1 Hot water system

• 7 Gym Exhaust fans

• Gym lighting system

• 3 Gym mini-splits

 Coordinate with owner for required action, whether to return, salvage, or dispose

of the existing JCI-BAS components.

• Review of Schedule

o Bid Opening Date: Sealed bids will be received for the Orleans Parish School Board

(OPSB) by the Procurement Department, Room 5055, 2401 Westbend Parkway, New

Orleans, Louisiana 70114, until 2:00 PM CST on Thursday December 11, 2025.

o Project construction duration

 120 day construction duration

• Includes shipping of chiller. OPSB will consider 2 NTPs: one for

procurement and one for construction start

concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com

Mechanical Replacements

@ Eleanor McMain School

Project No. 2414.00

o Project construction start

 Construction will be during the summer for minimal disruption to school

operations

• Post Bid Documents

o Post Bid Documents are already available in the Specifications front ends but are

discussed here and provided as part of this addendum to note their requirements.

o Bidders are required to follow instructions in post bid documents

o Bidders need to complete all of the post bid documents

o Post Bid documents are in the Project Manual and will be part of Addendum No. 1

o Post Bid docs cannot be emailed. They must be submitted physically.

o OPSB is not responsible for mail delivery errors.

o For DBE, bidders are required to show good faith efforts

o Bidders are required to sign, notarize post bid documents

• Close out Documents

o Bidders shall take in consideration the close out documents while submitting bids

 GCs have experienced delays during substantial completions with pay apps and

other paperwork. Bidders to take this into consideration while bidding.

• Site protocol:

o GC to check in with inspector every day on site.

• Site walkthrough

QUESTIONS

• Question: Could you please get me the value of this project for our bonding surety?

o Answer: Bid documents included a preliminary cost estimate for the project.

• Question: Can you let us know if the pre-bid for this project will be mandatory or non-mandatory?

o Answer: Prebid is not mandatory but bidders are required to sign documentation that

they are familiar with the site.

• Question: Can you let me know if they would accept a Building Construction license or is it only

for the Mechanical Work license?

o Answer: Please see Section 3.2 of Instruction to Bid in the Project Manual for requirements

for Bidders.

• Question: We also noticed that the Project Numbers referenced within the specifications differ

from what is listed on the bid form for this project. Can you please clarify is the Project Number is

ITB25-FAC-0023 or ITB25-FAC-0025?

o Project number is ITB25-FAC-0023 and will be corrected in the documents as part of

Addendum #01

• Question: We noticed that the AIA “Agreement Between Owner and the Contractor” mentioned is

missing from within the specifications provided on the Mechanical Replacements @ Eleanor

McMain School

o Please see Addendum 1 for A101-2017 and Exhibit A

• Question: When is work expected to be completed?

o This will be a Summer project. All work shall be completed before the start of the 2026

school year.

• Question: Who provides controls for Building?

o Synergy

• Question: Who is the Fire Alarm provider?

o Fire Quest

• Question: Is there an elevator for GC use?

concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com

Mechanical Replacements

@ Eleanor McMain School

Project No. 2414.00

o The elevator in the main building is small and old. It has limited capacity. It may fit a 5-ton

unit. Otherwise, equipment should be brought in place using the layout and crane

mobilization area shown during the PreBid between column lines C.5/11 and B.8/13

• Question: Are the line sets to be replaced?

o GC to conduct a pressure test to see if the existing line sets can be reused.

• Question: There are unit prices listed for curbs and roof. Where is this scope of work?

o Curbs and roof patching are limited to areas where there is damage due to construction

of this project’s scope of work. No additional curb or roof repair is required as part of this

scope of work.

• Question: The voltage for the Chiller (CH-1) listed in the schedule is not correct.

o Voltage will be addressed in Addendum #01

concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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