Project Information

Bid Title

RFP 26-15 E-Rate

Issuing Agency

Minneapolis Public Schools

Location

Minnesota

Published Date

Feb 20, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-15

Original Source

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Bid Documents

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Project Description

RFP 26-15 E-Rate

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MPS RFP 26-15 E-Rate

Request for Proposal (RFP) for

E-Rate

RFP 26-15

Minneapolis Public Schools - Special School District No. 1

1250 West Broadway Ave.

Minneapolis, Minnesota 55411-2533

Issued: 2/20/2026

NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a

government entity has completed negotiating a contract with the selected vendor, all

data in RFP responses are public except for trade secret information as defined in

section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or

otherwise protected does not prevent public access to the data.

1

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated January 2026

MPS RFP 26-15 E-Rate

TABLE OF CONTENTS

I.

Overview

A. Project Objective

B. Schedule of Proposal

C. Intention to Submit Proposals

D. Submission of Written Questions

E. Changes to the RFP

F. Preparation of Proposal

G. Submission of Proposals

H. Withdrawal of Proposals

I. Evaluation and Selection Process

J. Effective Period of Proposals

K. Bid Reservations

L. Notifications of Unsuccessful Vendors

M. Contract Negotiations

N. Award of Contract

O. Contract Term

P. Disposition of and Public Access to Proposals

Q. Cost Incurred in Responding

R. Assignment

S. Causes for Termination

II.

Scope of Services

A. Project Background

B. E-Rate Program Goals

C. Description of Expected Services

III.

General Business Information

A. General Business Requirements

B. Qualifications and Experience

C. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement

D. Business Ethics

E. Service Level Expectations

F. Fees & Costs

G. Reporting

H. Billing and Payment

IV. Project Scope

A. Wireless Access Points

B. Campus Access Switches

C. Wrap up to Project Scope Information

V.

Appendix Requirements

A. References

B. Pricing Information

C. MPS Reports

D. E-Rate Specific Reports

E. Service Level Expectations

F. Additional Documents

2

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated January 2026

MPS RFP 26-15 E-Rate

VI. MPS Appendix Documents

1. Intention to Submit Proposal & Conflict of Interest Certification

2. Organization Information Cover Page

3. MPS Sample Contract

4. Pricing Information

3

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated January 2026

MPS RFP 26-15 E-Rate

SECTION I: OVERVIEW

A. Project Objective

Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing

to provide Erate Category 2 Products and Services (Switches, Wireless Access Points, and

associated equipment).

Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is

coterminous with the City of Minneapolis, Minnesota. With authority granted by the state

legislature, the school board makes policy, selects the superintendent, and oversees the district's

budget, curriculum, personnel, and facilities. Students speak ninety different languages at home

and most school communications are printed in English, Hmong, Spanish, and Somali. The District

covers over 70 school programs at 65 sites, with approximately 29,900 students and 3,285

teaching staff.

The District intends to select one organization to provide the necessary Erate Category 2

Products and Services. To facilitate the submission and evaluation of proposals, this proposal

provides additional background information regarding MPS that will be relevant to the proposal

of Erate Category 2 Switches and Wireless Access Points.

RFP Primary Objective 1: Enter into a multi-year contract for the purchase and install of new

switches and access points to replace older models within the existing environment. New

licenses should be included for a period of five (5) years for the new access points, as this is a

planned lifecycle purchase. The District intends to purchase up to 150 switches and up to 1000

access points per year as a continuing model refresh. Prospective contract will include an initial

term of two (2) years with three (3) possible voluntary one-year extensions for a total possible

contract length of five (5) years.

B. Schedule of Proposal

1. Issue RFP:

2. Written Questions Due:

3. Intention to Submit:

4. Responses to Questions:

5. Proposals Due:

6. Award bid – Selection:

7. District Approval

8. Implementation:

2/20/2026

3/9/2026

3/9/2026

3/13/2026

3/20/2026

3/24/2026

4/14/2026

7/1/2026

C. Mandatory Intention to Submit Proposals

APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit.

In order for your organization to receive updates to this Request for Proposal, including

responses to submitted questions from all participating firms, please complete Appendix 1 (a)

Intention to Submit a Proposal by 3/9/2026 and Appendix 1 (b) Conflict of Interest. This

document can be emailed to RFX@mpls.k12.mn.us. This will allow the District to provide timely

information to interested parties. These document are mandatory documents, if these are not

submitted by email by 3/9/2026; the organization will not be able to participate in RFP 26-15 E-

Rate.

D. Submission of Written Questions

4

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated January 2026

MPS RFP 26-15 E-Rate

All questions about the RFP shall be submitted by e-mail by 4:00 p.m. Central Standard Time on

or before 3/9/2026 to: RFX@mpls.k12.mn.us. The District will provide written responses to

questions from prospective Proposers no later than 3/13/2026 EOD. After 3/9/2026, no

questions or inquiries will be allowed.

E. Changes to the RFP

Vendors who are registered with MPS for this RFP will be notified by email of any changes in the

specifications contained in this RFP. If any changes are issued to this RFP, a good faith attempt

will be made to deliver the additional information to those persons or firms who, according to

the records of MPS, have previously received a copy of and are registered (on the Intent to

Submit form) with the District for this RFP.

F. Preparation of Proposal

1. Careful attention must be paid to all requested items contained in this Request for Proposal.

Please read the entire package before bidding. Each proposal shall be prepared simply and

economically avoiding the use of elaborate promotional materials beyond what is sufficient

to provide a complete, accurate, and reliable presentation.

2. For ease of review, the proposals must follow the outline in Section III and IV of this request

for proposal. Each response should be clearly numbered and the full question listed.

3. Each page of the proposal must be sequentially numbered and include the proposing

organization’s name.

4. RFP should be double-spaced, with at least than one-inch margins. Font must be at least 12-

point.

5. Each response to questions in Section III and IV of the RFP should be appropriately labeled

(e.g., Section III: General Business Questions, A. General Business Requirements, Question

#1; etc.).

6. The RFP narrative for Section III-IV may not exceed 100 pages total, not including

appendices. RFPs exceeding the 100 pages in Section III-IV will not be reviewed.

7. Some questions in this RFP will require organizations to submit documents as an Appendix.

Applicants may wish to submit additional supplemental materials to support responses to

questions in Section III and IV. If an applicant intends to include supplemental materials with

responses to questions in Sections III and IV of the RFP, separate appendices for each part

must be developed. Each appendix should be clearly labeled (e.g., Appendix A: References,

etc.).

8. All appendix materials (e.g., sample letters, curricula, lesson plans, progress reports,

academic effectiveness data, etc.) must be labeled with the name of the organization and

reference the appropriate section and question (e.g., Section C: Description of Expected

Services 1a). Although there is no page limitation for the Appendix, the appendix should

not be excessive in length. Applicants should also ensure the appendix items are

appropriately described and referenced in the narrative section of the RFP.

9. The RFP must be submitted in the appropriate order. Each part of the RFP should be

separated with a section divider page listing the title of the next part of the RFP that is

enclosed. All RFPs should follow the order below:

a. Organization Information Cover Page (Provided in attached Appendix 2)

b. Table of Contents

c. Section III- General Business Information

d. Section IV- Project Scope

e. Appendix Materials

5

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated January 2026

Commodity Codes

• NAICS 334511Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

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