Project Information

Bid Title

Machinist equipment

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 13, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

40002-86103

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40002-86103	Machinist equipment Original: 40002-86103	05/13/2026	06/11/2026 10:00:00 AM CT

Contact Information for Bid # 40002-86103

Department	+- Comm/Tech College - Sowela Technical Community College
Section	Business Office
Dept Code	40002
Contact	Sonya LaCasse
Address	3820 Senator J. Bennett Johnston Avenue Lake Charles, LA 70615-6829
Phone	337-491-2134
Fax	337-491-2017
Email	slacasse@sowela.net

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STATE OF LOUISIANA

SOWELA TECHNICAL COMMUNITY COLLEGE

AGENCY REQUEST FOR QUOTATION

PURCHASING AGENT: Susan Tucek

BID NUMBER

EMAIL: bids@sowela.edu

86103

BID OPENING DATE/TIME:

PAYMENT TERMS

DELIVERY TERMS/FOB POINT

06/11/26

10:00 AM

NET 30 DAY

FOB DESTINATION

VENDOR NAME

DELIVER BID BEFORE OPENING DATE/TIME TO:

SOWELA TECHNICAL COMMUNITY COLLEGE

SUSAN TUCEK

3820 SEN J B JOHNSTON AVENUE

LAKE CHARLES, LA 70615

EMAIL ADDRESS:

THESE ITEMS ARE BEING REQUESTED FOR

SIGNATURE:

DELIVERY TO:

SOWELA TECHNICAL COMMUNITY COLLEGE

DATE:

3810 SEN J B JOHNSTON AVENUE

LAKE CHARLES, LA 70615

LINE NO COMMODITY/SERVICE DESCRIPTION QUANTITY UNIT

UNIT

EXTENDED AMOUNT

ORDERED

PRICE

1

GMC HIGH SPEED PRECISION

5

EA

ENGINE LATHE, 14 IN X 40 IN, 1.5 IN

SPINDLE BORE, DRO & TAPER, 3 HP,

220V, 1 PHASE

GML1440BGF1

2

GMC 9 IN X 49 IN VERTICLE MILLING

MACHINE WITH 2-AXIS DRO AND X

AXIS TABLE POWER FEED

GMM949VPKG

5

EA

3

ACRA 6 IN X 18 IN HAND FEED SUR-

FACE GRINDER

ASG618S

3

EA

4

ACRA SURFACE GRINDER COOLANT

3

EA

SYSTEM

ASG618S

MUST BE EXACT AS EQUAL

WILL NOT BE ACCEPTED

Instructions to Bidders

Bid Number: 86103

Due Date/Time: 06/11/26 09:45 AM CST

Bid Opening Time:06/11/26 10:00 AM CST

Submit Bid to:

Office of Purchasing

3820 Sen. J. Bennett

Johnston Ave.

Lake Charles, LA, 70615

Buyer of Record:

Susan Tucek

bids@sowela.edu

GENERAL INSTRUCTIONS TO BIDDERS

1. Sealed bids for furnishing the items and/or services specified are hereby solicited and will be

received by the issuing SOWELA Technical Community College (SOWELA)

Campus/Department at the “Submit Bid To” address stated above, until the specified due

date and time. The bidder is solely responsible for the timely delivery of the bid. The

Purchasing Office is not responsible for any delays.

2. Bid submissions must be signed by a person authorized to bind the vendor. In accordance

with Louisiana R.S. 39:1594, the person signing the bid must be: (1) a corporate officer listed

on the most current annual report on file with the secretary of state, or the signature on the

bid is that of any member of a partnership or partnership in commendam listed in the most

current partnership records on file with the secretary of state; or (2) an authorized

representative of the corporation, partnership, or other legal entity and the Bidder submits or

provides upon request a corporate resolution, certification as to the corporate principal, or

other documents indicating authority which are acceptable to the public entity, including

registration on an electronic Internet database maintained by the public entity; or (3) entity

has filed in the appropriate records of the secretary of state in which the public entity is

located, an affidavit, resolution, or other acknowledged or authentic document indicating the

names of all parties authorized to submit bids for public contracts.

3. When bid is submitted by email, the subject line must show the Bid Number and submission

must be received by bid deadline.

4. Read the entire solicitation, including all terms, conditions and specifications.

5. All bid information and prices must be typed or written in ink. Any corrections, erasures or

other forms of alteration to unit prices are to be initialed by the Bidder.

6. Bid prices shall include all delivery charges paid by the vendor, F.O.B. SOWELA Destination,

unless otherwise provided in the solicitation. Any invoiced delivery charges not quoted and

itemized on the SOWELA purchase order are subject to rejection and non-payment.

7. Payment terms: Net 30 after receipt of a properly executed invoice or delivery and

acceptance, whichever is later.

8. By signing this solicitation, the Bidder certifies compliance with all general instructions to

Bidders, terms, conditions and specifications; and further certifies that this bid is made

without collusion or fraud.

9. MANDATORY bid requirements are detailed immediately following the Standard Terms &

Conditions section.

10. Quantities listed in these specifications are approximate and are not guaranteed by the

College. The College reserves the right to increase or reduce quantity as needed if in the best

interest of the College.

STANDARD TERMS & CONDITIONS

These standard terms and conditions shall apply to all SOWELA solicitations, unless otherwise

specifically amended and provided for in the special terms and conditions, specifications, or other

solicitation documents. In the event of conflict between the General Instructions to Bidders or

Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions

shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited

to: the Louisiana Procurement Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34

of the Louisiana Administrative Code); Executive Orders; and the terms, conditions, and

specifications stated in this solicitation.

1. Bid Delivery and Receipt

To be considered, Bidders may submit bids electronically to bids@sowela.edu or physically by mail

or hand-delivery.

When a bid is submitted by email, the subject line must show the Bid Number and must be received

by the bid deadline.

If the bid is sent by mail or express delivery, the sealed envelope shall be enclosed in a separate

mailing envelope with the notation "Bid Enclosed" on the face thereof. Such bids shall be sent by

Registered or Certified Mail, Return Receipt Requested, addressed to:

SOWELA Technical Community College Business Office Attention Susan Tucek,

3820 Senator J Bennett Johnston Ave.

Lake Charles, Louisiana, 70615.

The Bid shall be sealed in an opaque envelope. The bid envelope shall be identified on the outside

with the name of the project, and the name, address, and license number of the Bidder.

The envelope shall not contain multiple bid forms, and will be received until the time specified and

at the place specified in the Advertisement for Bids. It shall be the specific responsibility of the Bidder

to deliver his sealed bid to SOWELA Technical Community College Business Office at the appointed

place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason,

including late delivery by United States Mail, or express delivery, shall disqualify the bid.

2. Bid Forms

Bids are to be submitted on and in accordance with the SOWELA solicitation forms provided and

must be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price

formats may be considered informal and may be rejected in part or in their entirety. Bids submitted

in pencil and/or bids containing no original signature indicating the Bidder’s intent to be bound will

not be accepted.

3. Interpretation of Solicitation/Bidder Inquiries

If Bidder is in doubt as to the meaning of any part or requirement of this solicitation, Bidder may

submit a written request for interpretation to the Buyer-of-Record at the bids@sowela.edu. Written

inquiries must be received in the SOWELA Office of Purchasing no later than five (5) calendar days

prior to the opening of bids and shall be clearly cross-referenced to the relevant

solicitation/specification in question. No decisions or actions shall be executed by any Bidder as a

result of oral discussions with any SOWELA employee or consultant. Any interpretation of the

documents will be made by formal addendum only, issued by the SOWELA Office of Purchasing, and

mailed or delivered to all Bidders known to have received the solicitation. SOWELA shall not be

responsible for any other interpretations or assumptions made by Bidder.

4. Bid Opening

Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at bid opening or during the evaluation process. Written bid tabulations will not

be furnished. Bids may be examined within 72 hours after bid opening. Information pertaining to

completed files may be secured by submitting a written request to the Buyer-of-Record at the email

address shown in header.

5. Special Accommodations

Any “qualified individual with a disability” as defined by the Americans with Disabilities Act, who has

submitted a bid and desires to attend the public bid opening, must notify the SOWELA Office of

Purchasing in writing not later than seven days prior to the bid opening date of their need for special

accommodations. If the request cannot be reasonably provided, the individual will be informed prior

to the bid opening.

6. Standards of Quality

Any product or service bid shall conform to all applicable federal, state and local laws and regulations,

and the specifications contained in the solicitation. Any manufacturer’s name, trade name, brand

name, or catalog number used in the specification is for the purpose of describing the standard of

quality, performance, and characteristics desired; and is not intended to limit or restrict competition.

The bidder must specify the brand and model number of the product offered in his bid. Bids not

specifying brand and model number shall be considered as offering the exact product specified in the

solicitation.

7. New Products/Warranty/Patents

All products bid for purchase must be new, never previously used, of the manufacturer’s current

model and/or packaging, and of the best quality as measured by acceptable trade standards. No

remanufactured, demonstrator, used or irregular products will be considered for purchase unless

otherwise specified. The manufacturer’s standard published warranty and provisions shall apply,

unless more stringent warranties are otherwise required by SOWELA and specified in the solicitation.

In such cases, the Bidder and/or manufacturer shall honor the specified warranty requirements, and

bid prices shall include any premium costs of such coverage.

Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent

or trademark; and shall, at its own expense, defend any and all actions or suits charging such

infringement, and shall hold SOWELA harmless.

8. Descriptive Information

Bidders proposing an equivalent brand or model are to submit descriptive information (such as

literature, technical data, illustrations, etc.) sufficient for SOWELA to evaluate quality, suitability, and

compliance with the specifications with the bid submission. Failure to submit descriptive information

may cause bid to be rejected. Any changes made by Bidder to a manufacturer’s published

specifications shall be verifiable by the manufacturer. If items bid do not fully comply with

specifications, Bidder must state in what respect items deviate. Bidder’s failure to note exceptions in

its bid will not relieve the Bidder from supplying the actual products requested.

9. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. SOWELA Destination, i.e.

title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. SOWELA Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Bidders who do not quote “net” item prices and who separately quote an overall “lump sum”

freight cost or discount for all items shall be considered as submitting an “all-or-none” bid for

evaluation and award purposes; and risk rejection if award is made on an item basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids

conditioned with shorter acceptance periods may be rejected.

• Prices are to be quoted in the unit price section or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

10. Taxes

Vendor is responsible for including all applicable taxes in the bid price. SOWELA is exempt from all

Louisiana state and local sales and use taxes. However, that tax-exempt status does not transfer to

its contractors, subcontractors, suppliers or vendors for their use in purchasing project-related

materials. By accepting an award, resident and non-resident firms acknowledge their responsibility

for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which

they are liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes,

ad valorem taxes, etc.

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