Project Information

Bid Title

RECYCLABLE MATERIALS PROCESSING SERVICES - REQUEST FOR PROPOSALS (SJCDPW-RFP-25-09)

Issuing Agency

San Joaquin County

Location

California

Published Date

Dec 15, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RECYCLABLE MATERIALS PROCESSING SERVICES - REQUEST FOR PROPOSALS (SJCDPW-RFP-25-09)

Request for Proposals Released	Monday, December 15, 2025
Written Questions Submitted by	Thursday, January 8, 2026
Release Response to Written Questions	Friday, January 9, 2026
Technical Proposals Due by	Monday, January 19, 2026 by 4:00pm

SJCDPW-RFP-25-09 Documents

• SJCDPW-RFP-25-09
  1.7 MB • pdf • December 15, 2025
  get_app
• Exhibit A - BOILERPLATE RECYCLABLES PROCESSING SERVICES AGREEMENT
  2.5 MB • pdf • December 15, 2025
  get_app
• Exhibit B - COST PROPOSAL
  298 KB • pdf • December 15, 2025
  get_app

Attachment Preview

RECYCLABLE MATERIALS PROCESSING SERVICES

REQUEST FOR PROPOSALS

SJCDPW-RFP-25-09

December 15, 2025

San Joaquin County Department of Public Works

1810 East Hazelton Avenue

Stockton, California 95205

(209) 953-7452

Solicitation #SJCDPW-RFP-25-09

COUNTY OF SAN JOAQUIN

DEPARTMENT OF PUBLIC WORKS

RECYCLABLE MATERIALS PROCESSING SERVICES

REQUEST FOR PROPOSALS

SJCDPW-RFP-25-09

1.0 INTRODUCTION

San Joaquin County (County) was one of California’s original counties, established in 1850. San

Joaquin County is located in the heart of California’s Central Valley, encompassing approximately

1,392 square miles of rich agricultural land, waterways, and growing urban centers. Bordered by the

Sacramento–San Joaquin River Delta to the west, the County offers a blend of natural beauty,

productive farmland, and a dynamic economy that connects Northern and Central California. The

region is characterized by a balance of vibrant cities and rural landscapes, providing residents and

visitors with both metropolitan amenities and small-town charm. The County’s population is

approximately 814,000, spread across eight incorporated cities including Stockton, Lodi, Manteca,

Tracy, Ripon, Escalon, Lathrop, the newly incorporated City of Mountain House, and several thriving

unincorporated communities.

The San Joaquin County Department of Public Works (SJCDPW) delivers essential municipal-type

services to residents and businesses in unincorporated areas. The Solid Waste Division (Division), in

particular, manages refuse, recycling, and organics services for the unincorporated population,

ensuring compliance with state recycling mandates and advancing the County’s long-term goals for

resource recovery and landfill diversion. The County remains committed to fostering environmental

stewardship and sustainable growth, providing efficient public services that benefit both local residents

and the broader Central Valley region.

SJCDPW requests technical proposals from qualified recyclable materials processing services

(Services) firms (Firm) to undertake, perform, and complete the tasks outlined in the Request for

Proposals (RFP) – SJCDPW-RFP-25-09. The selected Firm will provide processing services for

recyclable materials accepted at Lovelace Transfer Station (Lovelace) and transfer services, as

needed.

The selected Firm will be the highest-ranking Firm that has successfully negotiated the terms for the

award of a Recyclable Materials Processing Services Agreement (Agreement). The selected Firm will

be requested to enter into an Agreement with San Joaquin County (County). All work shall comply with

the County Policies and California Public Resources Code § 40200 and California Code of Regulations,

Title 14 § 18801.

2.0 SERVICES BACKGROUND/HISTORY

The Division oversees an integrated system of refuse collection, recycling, and organics diversion

programs in the unincorporated areas of San Joaquin County. The Division manages multiple County-

owned facilities, including Lovelace, the North County Recycling Center & Sanitary Landfill, Foothill

Sanitary Landfill and the San Joaquin County Household Hazardous Waste Facility, that serve

residents and commercial generators with services spanning refuse disposal, recycling, diversion,

organics collection, and special-waste handling.

SJCDPW-RFP-25-09

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December 15, 2025

The unincorporated County is separated into six residential Refuse Service Areas serviced by multiple

licensed refuse collectors under exclusive franchise agreements. Commercial and industrial refuse

collection in the unincorporated County areas is open market for any refuse collector holding a County-

issued collector’s license. San Joaquin County Ordinance Code (Ordinance) requires all solid waste

collected in the unincorporated County including refuse, transfer station residual waste, and solid waste

from cities with a contractual obligation to be delivered to a County-owned facility.

The Lovelace facility currently collects approximately 10,000 tons of comingled recyclable materials

each year. Lovelace accepts both commercial and residential recyclable materials including mixed

paper, corrugated cardboard, plastics #1-#7, mixed rigid plastics, glass bottles and containers, metals,

aluminum, and steel.

3.0 PRELIMINARY WORK SCOPE

SJCDPW Preliminary Work Scope is shown in Article 3 Section 3.2 – Scope of Agreement of Exhibit

“A” – Boilerplate Recycle Materials Processing Agreement.

4.0 SERVICES PROVIDED BY SJCDPW AND RESTRICTIONS

SERVICES PROVIDED BY SJCDPW

SJCDPW will provide the following services and/or information to the Firm:

• Access without charge to data and reports that currently exist in County files, which are necessary

for carrying out the requested services; and cooperation of assigned SJCDPW staff in carrying out

the work without undue delay.

• Access to information is limited to data of record in County files and in the formats as recorded.

The Firm shall check and verify existing information and conditions and notify SJCDPW of any

deficiencies or concerns.

• SJCDPW will assign staff to assist in the project management and contract administration.

SJCDPW reserves the right to eliminate, reduce, or modify the Preliminary Work Scope or to perform any

of said work with SJCDPW staff.

5.0 PROPOSAL FORMAT AND CONTENT REQUIREMENTS

Each page of the proposal must be numbered, and the total number of pages may not exceed 30 (30)

single standard pages (8 ½ by 11”), or fifteen (15) double sided standard pages. The page limit applies

to all content with the following exceptions: an optional table of contents, not to exceed one page; any

folder, cover or section dividers; the required Debarment and Suspension Certification; and exhibits

described below.

Costs for preparing and submitting a response to this RFP are entirely the responsibility of the Firm and

shall not be chargeable in any way to SJCDPW.

The required content, described below, includes a Cover Letter, Executive Summary, Approach and

Work Plan, and Cost Proposal.

SJCDPW-RFP-25-09

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December 15, 2025

5.1 COVER LETTER

A. Authorization and Compliance: The technical proposal must be delivered with a cover letter

signed by an official or representative authorized by the Firm to negotiate and commit to terms

regarding the RFP. The Firm shall provide a brief statement addressing the ability of the

consulting Firm and any subconsultant to comply with the indemnification requirements as

outlined in Section 11.0, “INDEMNIFICATION REQUIREMENTS,” and the required minimum

insurance as outlined in Section 12.0, “INSURANCE REQUIREMENTS.” The Firm shall also

provide a brief statement affirming that the proposal terms shall remain in effect for one hundred

twenty (120) days following the date proposal submittals are due.

B. Affirmative Action Plan: The Firm shall attest to the Firm’s affirmative action plan or other

policies aimed at eliminating unlawful discrimination and provide a brief statement about the

Firm’s adoption and compliance with its plan or policy.

C. Conflict of Interest: The Firm shall disclose to SJCDPW any interest, direct or indirect, which

could conflict in any manner or degree with the performance of services required. A potential

conflict of interest may include, but is not limited to, work related to services in the service area,

contracts with County departments, cities, developers, current clients, and other parties who

may have a financial interest in the outcome of the Services. At the County’s discretion, a

potential conflict of interest may be waived or factored into the final award decisions and/or a

modified scope of work. Please refer to Exhibit A “Boilerplate Recyclable Materials Processing

Services Agreement” for more information about conflict of interest.

D. Debarment and Suspension Certification: In accordance with the Code of Federal Regulations,

Title 49, Part 29, Debarment and Suspension Certification, the Firm shall certify that there are

currently no suspensions, debarments, voluntary exclusions, or ineligibility determinations by

any federal agency. The completed Debarment and Suspension Certification, Attachment “A”,

shall be submitted as part of the proposal; however, it is excluded from the RFP’s maximum

allowable length.

E. Levine Act Disclosure Statement: California Government Code Section 84308, commonly

referred to as the "Levine Act," prohibits any Member of the Board of Supervisor(s) of San

Joaquin County from participating in any action related to a contract if he or she receives any

political contributions totaling more than $250 within the previous twelve months, and for three

months following the date a final decision concerning the contract has been made, from the

person or company awarded the contract. The Levine Act also requires disclose of such

contribution by a party to be awarded a specific contract. Attachment “D” shall be submitted as

part of the proposal; however, it is excluded from the RFP’s maximum allowable length.

F. State Prevailing Wage Rates: The Firm shall comply with the State of California’s General

Prevailing Wage Rate requirements in accordance with California Labor Code, Section 117, and

all federal, state, and local laws and ordinances to the work.

G. Signature and contact information: The cover letter shall be signed by the Firm’s Services

Manager and an official authorized to negotiate and contractually bind the Firm with the County

regarding the requested services. The Services Manager shall be the main contact with

SJCDPW-RFP-25-09

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December 15, 2025

SJCDPW for technical and contractual issues. Please provide the telephone number, email,

and office location of the Services Manager.

H. Optional, Additive Scope of Work: The Firm shall provide a brief statement acknowledging

SJCDPWs’ option to request optional, additive work as described in the Preliminary Work

Scope. The statement shall further recognize that the Firm and SJCDPW will execute a Task

Order specifying the additional services requested and the negotiated amount of additional

compensation.

5.2 EXECUTIVE SUMMARY

The proposal includes a summary of the approach, work plan, and capabilities of the Firm, and

subconsultants. The summary should indicate an understanding of the requested Services.

The Statement of Qualifications (SOQ) portion of the proposal shall contain the following information for

the Firm and all subconsultants:

A. A summary of the Firm’s overall capabilities, history, recent and related experience, and

expertise. Provide information on the Firm’s experience related to providing the Services.

Provide information on the Firm’s current workload, facilities, resources, and experience that

clearly demonstrate its ability to successfully complete the Services.

B. Resumes of key personnel anticipated to participate in the Services and an explanation of the

function that each key person will be performing. Provide information on the key personnel’s

experience related to the Services.

C. A list of references for similar services, comparable in nature to the proposed Services that the

Firm has completed. The Firm shall include the Firm’s performance in providing previous

service to SJCDPW for consideration.

The reference list should include:

- Client name, contact person, email address and current telephone number (Note: If the

contact person or telephone numbers are incorrect, then the Firm will receive zero points for

that reference);

- Description of services provided and location;

- Budget performance;

- Schedule performance;

- Key personnel involved; and,

- Subconsultants employed.

5.3 APPROACH AND WORK PLAN

The technical proposal will include a work plan which delineates the approach to complete the

requested Services. The work plan should demonstrate the Firm’s understanding of SJCDPW

Preliminary Work Scope (Scope), refine and/or expand the Scope to reflect the Firm’s approach and

address the Firm’s capability to complete the Scope within the proposed schedule. The work plan

should include the following:

A. Identify the Firm’s Services Manager and detail the specific responsibilities of the Services

Manager. Identify the Person-In-Charge when the Services Manager is not available.

SJCDPW-RFP-25-09

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December 15, 2025

Commodity Codes

• NAICS 562111Solid Waste Collection

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