Project Information

Bid Title

DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 Addendum 1

Issuing Agency

Division of Highways

Location

North Carolina

Published Date

May 20, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DN12212928 (WBS GMR14.CHE.1PT, Etc)

POC

DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14

• DN12212928 - INV.pdf
  Doc. Type:
  Invitation to Bid
  Description: DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
• DN12212928 ADD 1.pdf
  Doc. Type:
  Addendum
  Description: DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
• DN12212928 INDIVIDUAL PLAN SHEETS – ROADWAY.zip
  Doc. Type:
  Plans
  Description: DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
• DN12212928 PROPOSAL.pdf
  Doc. Type:
  Proposals
  Description: DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC
• DN12212928 STANDARD PLANS SHEETS – ROADWAY.pdf
  Doc. Type:
  Plans
  Description: DN12212928 (WBS GMR14.CHE.1PT, Etc) Federal ID/IQ Sign Services Along Various Segments Of Primary And Secondary Routes In All Ten Counties Of Division 14 POC

Attachment Preview

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

JOSH STEIN

GOVERNOR

May 20, 2026

Contract ID:

TIP:

Federal Aid:

WBS:

County:

Description:

DANIEL H. JOHNSON

SECRETARY

ADDENDUM # 1

DN12212928

N/A

To Be Determined

GMR14.CHE.1PT, GMR14.CHE.2PT, ETC...

Cherokee, Clay, Graham, Haywood, Henderson, Jackson, Macon,

Polk, Swain And Transylvania

ID/IQ Sign Services Along Various Segments Of Primary And

Secondary Routes In All Ten Counties Of Division 14

Letting Date:

May 26, 2026

Plan Holders

Content Summary: Pre-Bid Meeting Roster and Minutes

The above contract has experienced the following revisions:

1. Pre-Bid Meeting Roster (see attached)

2. Pre-Bid Meeting Minutes (see attached)

These revisions do not change bid items or the associated quantities.

There is no ebsx addenda file associated with this addendum.

Please insert this addendum letter and any attachments into the addendum section

of the proposal and sign the acknowledgment receipt of addendum form. Thank you

for your attention to this matter.

If you have any questions, please contact the Division Proposal Engineer at (828) 331-

5200.

Sincerely,

Mailing Address:

NC DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS - DIVISION 14

253 WEBSTER ROAD

SYLVA, NC 28779

Jeanette L. White, P.E.

Highway Division 14, Project Development-

Team Lead

Telephone: (828) 331-5200

Fax: (828) 331-5201

Customer Service: 1-877-368-4968

Location:

253 WEBSTER ROAD

SYLVA, NC 28779

Website: www.ncdot.gov

NCDOT Pre-Bid Meeting Minutes

NCDOT Pre-Bid Meeting Minutes

Date: May 18, 2026

Time: 10:00 AM – 10:40 AM

Location: 253 Webster Rd Sylva, NC

Project: Signing IDIQ Contract (State & Federal)

Attendees

• Laura Greene – Assistant Division Proposal Engineer

• Daniel R Olson – Transcription/Support

• Stephen Buchanan – NCDOT Division Staff

• Darryn Knight – NCDOT Staff

• Eric Lovedahl – NCDOT Staff

• Jay Hollingsworth– NCDOT Staff

• Prospective Bidders / Contractor Representatives

1. Meeting Purpose

• The meeting was conducted to review mandatory bidding requirements, clarify

proposal expectations, discuss work order processes, and address contractor

questions prior to bid submission.

2. Bid Submission Requirements

• Bidders must be pre-qualified as a Prime or Bidder with the NCDOT Directory of Firms.

• The entire proposal package must be printed and submitted, including all addenda.

• Page 5 (Instructions to Bidders) must be fully completed.

• Bids equal to or exceeding $5,000,000 will not be opened or read aloud.

• This is a single-award IDIQ contract.

3. Proposal Forms (S-Pages and T-Pages)

• S-Pages must include completed Non-Collusion, Debarment, and Gift Ban Certification

forms with required signatures and corporate seal.

• T-Pages require unit prices for all items written in ink. Corrections must be single-lined,

initialed, and rewritten.

• Unbalanced bids are not permitted.

• All math must be accurate and contractor information must be completed at the

bottom of the T-Pages.

4. Post-Award Requirements

• A Certificate of Insurance must show $5M per occurrence, $5M aggregate, auto liability,

and workers’ compensation coverage.

• NCDOT must be listed as additional insured and contract ID included.

• Execution of Contract (EOC) form must be completed using the Post-Award tab.

5. Work Orders and Mobilization

• Work will be assigned via work orders; standard mobilization has been eliminated.

• Emergency Mobilization is the only remaining mobilization pay item.

• Work orders may be issued separately for steel procurement depending on lead times.

• Typical work orders include five or more signs unless emergency conditions require

otherwise.

6. Traffic Control Requirements

• Traffic control is generally paid per day unless otherwise specified.

• Multiple lane closures performed within a single work day typically count as one day

unless noted in the work order.

7. Materials and Installation Notes

• Square-tube surface-mount systems may be used where applicable.

• Channel posts may be needed in rocky areas.

• Increased use of 4-inch square posts is anticipated for maintenance efficiency.

• Logo signs are privatized; NCDOT will only relocate/remove as necessary.

8. Invoicing Requirements

• Contractors must submit formal invoices, typically one per work order.

• Some work orders may require additional breakdowns based on funding sources.

9. Additional Information

• IDIQ contracts do not guarantee work on every line item.

• Contractors are encouraged to contact the NCDOT Contracts Office with questions

before bid submission.

05/20/2026

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 339950Sign Manufacturing
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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