Project Information

Bid Title

2026-2031 Residential Materials Management Agreement

Issuing Agency

City of Holland

Location

Michigan

Published Date

Feb 24, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026-2031 Residential Materials Management Agreement
Category:	Bids, RFPs and RFQs
Status:	Open

Description: 2026 - 2031 Residential Materials Management Agreement The City of Holland will receive sealed bids from prospective bidders to provide for the collection and disposal of residential rubbish, refuse, garbage and yard waste and for the collection, transportation and delivery of residential recyclables generated within the City of Holland. Bids will be received in the Treasurer’s Office until 2:00 p.m. on Monday, March 27, 2026, at which time they will be publicly opened and read.  You are invited, but not required, to attend the bid opening. Each bidder shall submit four (4) hard copy and PDF/USB of the bid proposal and related documents for services under a five (5) year contract term, all according to the format stated in the Invitation for Proposals.   The bid proposal and related documents must be submitted in a sealed envelope, plainly marked “Proposal:  2026 - 2031 Residential Materials Management Agreement, Holland, Michigan.” The City is inviting interested contractors to submit proposals to provide residential curbside solid waste, recycling and optional yard waste services to all Residential Service Users throughout the City beginning July 1, 2026, for a term of five (5) years, ending on June 30, 2031.  The City shall then have an option, in its sole and complete discretion, to renew the contract for a term of another three (3) years via competitive re-negotiation or to re-bid the contract. Our residential program is mandated for all single-family units as well as all multiplex units - up to four units. Key Dates: The proposed schedule for this request for proposal (“RFP”) and the award of the contract is as follows: 1. RFP Issued ..................................................... Friday, February 24, 2026 2. Mandatory Pre-Bid Meeting .......................... Friday, March 6, 2026, at 2:00 p.m. 3. Last Day to submit Questions ........................ Friday, March 13, 2026 4. Final Addendum (if any) Issued ................... Friday, March 20, 2026 5. RFP Submission Due Date ............................. Friday, March 27, 2026 6. City Council Award of Contract ..................... Wednesday, April 15, 2026 7. Contract Effective ........................................... Wednesday, July 1, 2026 Proposals are due on Friday, March 27, 2026, at 2:00 P.M. at the Treasurer’s Office, City Hall, 270 River Avenue, City of Holland, Michigan 49423. At that time, the proposals will be publicly opened, read, and acknowledged, after which they will be referred for staff evaluation. Publication Date/Time: 2/24/2026 10:00 AM Closing Date/Time: 3/27/2026 2:00 PM Related Documents: 2026-02-24 2026-2031_RSWA_BID_PACKAGE final.pdf

Attachment Preview

City of Holland

Bid Opportunity

2026 - 2031 Residential Materials Management Agreement

The City of Holland will receive sealed bids from prospective bidders to provide for the

collection and disposal of residential rubbish, refuse, garbage and yard waste and for the

collection, transportation and delivery of residential recyclables generated within the City of

Holland.

Bids will be received in the Treasurer’s Office until 2:00 p.m. on Monday, March 27, 2026, at

which time they will be publicly opened and read. You are invited, but not required, to attend

the bid opening.

Each bidder shall submit four (4) hard copy and PDF/USB of the bid proposal and related

documents for services under a five (5) year contract term, all according to the format stated in

the Invitation for Proposals. The bid proposal and related documents must be submitted in a

sealed envelope, plainly marked “Proposal: 2026 - 2031 Residential Materials Management

Agreement, Holland, Michigan.”

Bids are to be irrevocable for a period of one hundred twenty (120) days from the date of the

bid opening, and they shall not be withdrawn, modified or altered after the bid opening.

In case of default by the selected bidder, the City of Holland may procure its requirements from

another bidder, without going through additional bidding procedures, and it may hold the

original bidder liable for any increased costs.

The City of Holland reserves the right to accept or reject any or all bids and to waive any

defects, irregularities, informalities and/or inconsistencies in the bids received.

Lynn McCammon

Finance Director

1

2026 - 2031 Residential Materials Management Agreement - Holland, Michigan

Table of Contents

Section 1 - Invitation for Proposals ........................................................................4

Invitation: ........................................................................................................................................ 5

Section 2 - Information for Bidders ........................................................................7

A. Background Information........................................................................................................... 7

B. Proposed Schedule for Award of Contract: ................................................................................ 9

C. Submission of Proposals........................................................................................................ 10

D. Format of Proposals............................................................................................................... 10

Part 1: Information and Addenda..................................................................................................... 10

Part 2: Financial Information ........................................................................................................... 12

Part 3: Minimum Standards and Requirements ................................................................................ 14

Part 4: Optional Services ................................................................................................................ 14

Part 5: Experience/Qualifications of Bidders .................................................................................... 14

Part 6: Inability to Comply............................................................................................................... 15

Part 7: Explanation, Exception, And Addition.................................................................................... 15

Part 8: Equipment .......................................................................................................................... 15

Part 9: Complaints ......................................................................................................................... 15

Part 10: Alternate City-Wide Pick-Up Schedule ................................................................................ 15

Part 11: Special Services ................................................................................................................ 16

A. Supplemental Information. .......................................................................... 16

B. Acceptance or Rejection of Proposals...........................................................16

C. Execution of Agreement. ........................................................................... 18

D. Failure to Execute Agreement....................................................................19

E. Representations. ......................................................................................... 19

Section 3 - Bid Proposal ...................................................................................... 20

Exhibit A and B - Introduction .......................................................................................................... 23

Exhibit C ........................................................................................................................................ 31

Exhibit D ........................................................................................................................................ 31

Exhibit E ........................................................................................................................................ 31

Exhibit F......................................................................................................................................... 31

Exhibit G ........................................................................................................................................ 31

Exhibit H ........................................................................................................................................ 31

Exhibit I ......................................................................................................................................... 32

Exhibit J ......................................................................................................................................... 32

Exhibit K ........................................................................................................................................ 32

Section 4 - General Specifications 2026 - 2031 Residential Materials Management

Agreement.......................................................................................................... 34

Section 5 - Special Specifications 2026 - 2031 Residential Materials Management

Agreement.......................................................................................................... 40

1. Residential Service Collection. ............................................................................................... 40

2. Residential Service Zones. ..................................................................................................... 43

2

Zone A – Monday ............................................................................................................................ 43

Zone B – Tuesday ........................................................................................................................... 43

Zone C – Wednesday ...................................................................................................................... 44

Zone D – Thursday .......................................................................................................................... 44

Zone E – Friday ............................................................................................................................... 44

3. Costs. ................................................................................................................................... 45

4. Service. ................................................................................................................................. 45

5. Fees/Rate Structure. .............................................................................................................. 47

6. Service Continuity.................................................................................................................. 47

7. Invoicing To and Payment By City............................................................................................ 48

3

Section 1 - Invitation for Proposals

2026 – 2031 Residential Materials Management Agreement (“Agreement”)

The City of Holland, Michigan (“City” or “City of Holland”) is looking to designate a single hauler

(“Contractor”) who can provide the following services in line with the community’s overall

sustainability goals:

• Residential solid waste collection in carts and processing

• Residential recycling collection in carts and processing

• Residential yard waste collection in carts and processing (Optional)

• Bulky waste

• Project Pride

The City is inviting interested contractors to submit proposals to provide residential curbside

solid waste, recycling and optional yard waste services to all Residential Service Users

throughout the City beginning July 1, 2026, for a term of five (5) years, ending on June 30, 2031.

The City shall then have an option, in its sole and complete discretion, to renew the contract for

a term of another three (3) years via competitive re-negotiation or to re-bid the contract. Our

residential program is mandated for all single-family units as well as all multiplex units - up to

four units.

Key Dates:

The proposed schedule for this request for proposal (“RFP”) and the award of the contract is as

follows:

1. RFP Issued ..................................................... Friday, February 24, 2026

2. Mandatory Pre-Bid Meeting .......................... Friday, March 6, 2026, at 2:00 p.m.

3. Last Day to submit Questions ........................ Friday, March 13, 2026

4. Final Addendum (if any) Issued ................... Friday, March 20, 2026

5. RFP Submission Due Date ............................. Friday, March 27, 2026

6. City Council Award of Contract ..................... Wednesday, April 15, 2026

7. Contract Effective ...........................................Wednesday, July 1, 2026

Proposals are due on Friday, March 27, 2026, at 2:00 P.M. at the Treasurer’s Office, City Hall,

270 River Avenue, City of Holland, Michigan 49423. At that time, the proposals will be publicly

opened, read, and acknowledged, after which they will be referred for staff evaluation.

4

Education and Evaluation Support

Additionally, the City is looking to partner with a Contractor who is willing to actively engage

the community in education regarding the solid waste program and related outreach initiatives,

along with the City and Holland Board of Public Works (“BPW”) staff, community partners and

the City’s designated consultant. The City is seeking support for evaluating program

performance to insure that high value materials are recycled and put back into the local and

regional economies. Please provide an education and evaluation plan as part of the proposal.

Please provide data that will be provided to the City to evaluate program effectiveness

including but not limited to:

• Participation – number of customers participating each week

• Contamination - images of contamination identified per cart tip and feedback

mechanism for customer education

• Weights by commodity monthly and end markets to educate residents on where their

recyclables are being reused.

Customer Service

The BPW will be providing general customer service and billing services, which will include

addressing and processing complaints, service issues and general account maintenance for

Residential Service Users. The Contractor will be responsible for responding to and resolving all

customer complaints promptly whether received directly from a Residential Service User or

through the BPW customer service office. The Contractor will also be required to submit a daily

report of all customer complaints and the status of the resolution of those complaints. The

Contractor shall provide a designated contact representative during all BPW normal working

hours. The designated contact representative shall provide immediate acknowledgment of his

or her receipt of a complaint. The Contractor is responsible for resolving all complaints

received either directly from a Residential Service User or from the BPW within one (1) business

day of its receipt of those complaints. Please provide a customer service plan to resolve

complaints that is responsive to the BPW operations noted above.

Invitation:

The City invites proposals from prospective bidders to enter into a five (5) year Agreement to

provide for the collection and disposal at a Licensed Type II Landfill (or other licensed landfill for

the disposal of municipal waste) of residential rubbish, refuse, and garbage; for the collection

and disposal of residential yard waste at a Department of Environment, Great Lakes, and Energy

(EGLE) approved site; and for the collection, transportation and delivery of residential

recyclables to a recycling facility. Comingling of residential recyclables with municipal waste

shall be grounds for termination of Contractor staff. The City shall have an option, in its sole

and complete discretion, to renew the Agreement for another three (3) years via competitive

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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