Project Information

Bid Title

1412103648 (RFP) Water/Wastewater Project Support Services

Issuing Agency

JEA

Location

Florida

Published Date

Jan 27, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

1412103648 (RFP) Water/Wastewater Project Support Services

The scope of work for this solicitation includes providing personnel on an as-needed basis to supplement JEA during peak planning, design and construction periods, and for back-filling of permanent JEA staff during vacancies or leaves. It is estimated that staffing levels under this contract would be between five (5) and twenty-five (25) personnel at any given time. The total number of staff, and annual utilization of the staff, will vary depending on duration of individual assignments, seasonality and other factors influencing the delivery of capital projects such as project prioritization, funding, etc. as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1019312/

Mandatory Pre-Response Meeting: February 10, 2026, at 11:00 AM

Response Due Date: March 10, 2026

1412103648 Solicitation

Attachment Preview

Solicitation

For Participation in

Water/Wastewater Project Support Services

for

JEA

Jacksonville, FL

Solicitation Number 1412103648

Mandatory Pre-Response Meeting via Microsoft Teams on February 10, 2026, at 11:00 AM

Meeting URL:

https://teams.microsoft.com/meet/2714898683831?p=g0RetJmyOsp0g8LYF8

Meeting ID: 271 489 868 383 1 ___________

Meeting Passcode: WM2QM9SW

Dial In: 321-558-7338

Phone conference ID: 661 055 511# _

Those planning to attend via Microsoft Teams should send contact information to mcdomv@jea.com,

48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on March 10, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal

which is provided by Zycus Supplier Network which can be accessed at

https://zsn.zycus.com/guest. Instructions on how to login to Zycus is provided below in this

Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via

Microsoft Teams.

For more information please contact the JEA Buyer at:

Marline McDonald, mcdomv@jea.com , 904-760-6614

1.2) Scope of Work

The scope of work for this solicitation includes providing personnel on an as-needed basis to

supplement JEA during peak planning, design and construction periods, and for back-filling of

permanent JEA staff during vacancies or leaves. It is estimated that staffing levels under this contract

would be between five (5) and twenty-five (25) personnel at any given time. The total number of staff,

and annual utilization of the staff, will vary depending on duration of individual assignments,

seasonality and other factors influencing the delivery of capital projects such as project prioritization,

funding, etc. as described in this Solicitation (the "Work") and to determine the best method for JEA

to procure the Work with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as

Appendix A to this Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them

in Section 2 of this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida

since 1895. In June 1997, JEA also assumed operation of the water and sewer system previously

managed by the city. JEA is located in Jacksonville, Florida, where we proudly serve an estimated

522,469 electric, 396,566 water and 316,441 sewer and 26,902 reuse water customers. JEA is

Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to

this Solicitation to perform the Work. A complete copy of this Solicitation, the Technical

Specifications, forms and all other documents referenced in this Solicitation are on JEA’s E-

Procurement and Contract Management Portal which is provided by Zycus Supplier Network which

can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login

to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this

Solicitation are the instructions for submitting a Response for this Solicitation. Section 2 of this

Solicitation contain the definitions and commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate

by reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be

found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated

herein. All Responses must be made on the appropriate forms and formats as specified by this

Solicitation and uploaded to JEA’s procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated,

detailed auditing system provides sealed Response integrity. Responses remain sealed on the platform

until the Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as

possible. Additionally Respondents are encouraged to submit Responses early to ensure uploading

process goes smoothly. If Respondent is not able to submit its Response via Zycus, then please

email the Response to the JEA Buyer identified in the Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE

RESPONSES MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone,

contact, title, phone and email address. Also, it is recommended users use Google Chrome to access

Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already

registered in Zycus. To find out if you are registered, try entering your email address in the New User

Registration screen. If you receive a message stating “Email ID already registered”, log in as an

Existing User Log-in”. If you don’t know your password, enter your email address and click on

“Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may

navigate to the solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the

solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to

provide its acceptance of the of the Zycus iSource Terms & Conditions associated with the

work. Such Terms and Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid

contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and

submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating

the company intends to submit a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select

“Save”. Note each section has a red, yellow, green light code. Items will turn green once completed.

Yellow and red lights mean there is additional action required. Users may also note under each tab,

there are multiple questions to respond to scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the

user will need to download. Additionally, Excel pricing tables may need to be uploaded once

completed to as part of the Response. Users can download the required attachments by selecting the

“Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections

are completed and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until

the Response Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days

prior to the opening date. Questions received within five business days prior to the opening date may

not be answered.

1.7) Pre-Response Meeting

There may be a mandatory Pre-Response meeting associated with this Solicitation at the date and time

listed on the cover page of this Solicitation. All interested Respondents are required to attend the Pre-

Response meeting. Those planning to attend the Microsoft Teams teleconference may email their

name and contact information to the JEA Buyer listed herein at least 48 hours prior to the Pre-

Response meeting to facilitate roll call. A Respondent must only sign in representing one company,

unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and

time indicated on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following

website: https://www.jea.com approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was

received prior to the Date and Time, except for those Responses that have been properly withdrawn.

JEA has the right to waive irregularities or informalities in the Responses to the extent allowable

under applicable laws.

1.9) Alternate Provisions and Conditions (RFP&ITN)

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation,

including, but not limited to, the Contract terms and conditions contained in Section 2 of this

Solicitation and any requirements found in the Technical Specifications attached as an exhibit or

attachment to this Solicitation, will be rejected and are of no force and effect. However, JEA reserves

the right to negotiate different terms and conditions and requirements if JEA determines that such

terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its

Response evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form

provided in this Solicitation. Respondents that are working or have worked for JEA in the past 2 years

involving similar work must submit JEA as a reference. JEA reserves the right to ask for additional

back up documentation or additional reference projects to confirm the Respondent meets the

requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum

Qualifications:

1. The Respondent must have successfully completed one (1) similar contract within the last ten

(10) years as of the RFP due date.

➢ A similar contract is defined as a temporary staffing contract with at least 16,000

staffing hours per year.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have

its Response rejected.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one

Contract based on certain groupings of the Work items, or JEA may exclude certain Work items,

if JEA determines that it is in its best interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a

certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this

Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required

insurance except Worker's Compensation and Professional Liability (if applicable). Furthermore,

waiver of subrogation must be provided for all required insurance in favor of JEA, including its board

members, officers, employees, agents, successors, and assigns.

1.13) Optional Use of Jacksonville Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA

encourages the use of JSEB firms; however, the Respondent is not required to utilize a JSEB to be

awarded a Contract under this Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of

Supplier Diversity Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award - Highest Evaluated (CCNA)

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award

decision based solely upon the information submitted in the Responses. JEA may also choose to have

one or more Respondent make presentations to representatives of JEA. It is always in the best interest

of the Respondent to provide informative, concise, well-organized technical and business information

relative to the Work, in both the initial submittal of its Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA

commercial terms and conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually

score the Responses using the evaluation matrix attached to this Solicitation. Using these scores, each

evaluator will rank the Responses using "1" for the Response receiving the highest number of points

from the matrix. Responses with an equal number of points will receive the same numerical ranking.

JEA will total the numerical rankings for each Response and consider the Response with the lowest

total to be the most highly qualified Response. Any tie will be broken using the total of the matrix

scores of all evaluators. If a tie persists, the tie will be broken in accordance with the JEA

Procurement Operational Procedures.

1.15) Evaluation Methodology for CCNA Engineering Services

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services

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