Project Information

Bid Title

Community-Level Housing Market Study Services

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Feb 13, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 33007-00126

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFP 33007-00126
Event Start - Response Due:	02/13/2026 03/20/2026
Event Name:	Community-Level Housing Market Study Services
Last Updated:

Attachment Preview

09-18-25 RFP

STATE OF TENNESSEE,

DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT

REQUEST FOR PROPOSALS

FOR

COMMUNITY-LEVEL HOUSING MARKET STUDY SERVICES

RFP # 33007-00126

RFP CONTENTS

SECTIONS:

1.

INTRODUCTION

2.

RFP SCHEDULE OF EVENTS

3.

RESPONSE REQUIREMENTS

4.

GENERAL CONTRACTING INFORMATION & REQUIREMENTS

5.

EVALUATION & CONTRACT AWARD

ATTACHMENTS:

6.1. Response Statement of Certifications & Assurances

6.2. Technical Response & Evaluation Guide

6.3. Cost Proposal & Scoring Guide

6.4. Reference Questionnaire

6.5. Score Summary Matrix

6.6. Pro Forma Contract

09-18-25 RFP

1.

INTRODUCTION

The State of Tennessee, Department of Economic and Community Development (TNECD), hereinafter

referred to as “the State,” issues this Request for Proposals (RFP) to define minimum contract

requirements; solicit responses; detail response requirements; and outline the State’s process for

evaluating responses and selecting a contractor to provide the needed goods or services.

Through this RFP, the State seeks to procure necessary goods or services at the most favorable,

competitive prices and to give ALL qualified respondents, including those that are owned by minorities,

women, service-disabled veterans, persons with disabilities and small business enterprises, an

opportunity to do business with the state as contractors, subcontractors or suppliers.

1.1. Statement of Procurement Purpose

The State seeks to procure the services of up to three (3) qualified contractors to conduct community-

level housing market studies. These studies will serve as a foundational tool to inform local and regional

planning, economic development initiatives, infrastructure investments, and housing policy decisions. As

communities across Tennessee continue to experience shifting demographics, economic changes, and

evolving housing needs, timely and accurate data is essential for making informed decisions and

targeting resources effectively.

The State has identified a growing demand from Tennessee communities—particularly in rural and

economically distressed areas—for strategic support in assessing local housing conditions. Many

communities lack the in-house capacity or expertise to analyze complex housing market dynamics.

Without accurate data and market insights, local leaders are at a disadvantage when seeking to:

• Attract private investment in housing development,

• Apply for federal or state housing and infrastructure grants,

• Align housing supply with local workforce and population needs,

• Understand affordability gaps and barriers to homeownership, and

• Respond to displacement or housing insecurity among vulnerable populations.

The housing market studies to be performed under this contract will help communities develop practical,

data-informed strategies to address their housing challenges and capitalize on growth opportunities. In

addition to preparing housing market studies, the contractors will provide ancillary services including

tailored technical assistance, such as development of policy playbooks and public-facing dashboards,

and facilitation of targeted community stakeholder sessions. The contractors will also coordinate with

related state initiatives—such as broadband deployment, infrastructure planning, and economic

development programs—to ensure aligned, integrated community strategies.

1.1.2.

The total contract period will be up to 5 years, depending on continued funding each year for the

programs. Assuming all years are sufficiently funded, the total maximum liability of the contract(s) over a

5-year term would be Five Hundred Thousand Dollars and No Cents ($500,000.00). In other words, in the

event the State awards two contracts following this procurement, the collective total maximum liability for

both contracts would together equal $500,000.00.

1.2. Scope of Service, Contract Period, & Required Terms and Conditions

The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:

 Scope of Services and Deliverables (Section A);

 Contract Period (Section B);

 Payment Terms (Section C);

 Standard Terms and Conditions (Section D); and

 Special Terms and Conditions (Section E).

RFP # 33007-00126

Page 1

09-18-25 RFP

The pro forma contract substantially represents the contract document that the successful Respondent

must sign.

1.3. Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to

discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the

Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,

or any other classification protected by federal, Tennessee state constitutional, or statutory law. The

Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post

in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

1.4. RFP Communications

1.4.1. The State has assigned the following RFP identification number that must be referenced in all

communications regarding this RFP:

RFP # 33007-00126

1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee

except as detailed below may result in disqualification from consideration under this

procurement process.

1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the

following person designated as the Solicitation Coordinator:

Stephen Seibert, Sourcing Account Specialist

State of Tennessee, Central Procurement Office

Tennessee Tower, 3rd Floor

312 Rosa L. Parks Avenue

Nashville, Tennessee 37243

(615) 253-2187

stephen.seibert@tn.gov

1.4.2.2.

Notwithstanding the foregoing, Prospective Respondents may alternatively contact the

following individual designated by the State to coordinate compliance with the

nondiscrimination requirements of the State of Tennessee, Title VI of the Civil Rights

Act of 1964, the Americans with Disabilities Act of 1990, and associated federal

regulations:

Brice Rochelle, Assistant General Counsel

State of Tennessee, Department of Economic and Community Development

Tennessee Tower, 27th Floor

312 Rosa L. Parks Avenue

Nashville, Tennessee 37243

(615) 946-0642

brice.j.rochelle@tn.gov

1.4.3. Only the State’s official, written responses and communications with Respondents are binding

with regard to this RFP. Oral communications between a State official and one or more

Respondents are unofficial and non-binding.

1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,

including questions and requests for clarification, no later than the Written Questions &

Comments Deadline detailed in the RFP Section 2, Schedule of Events.

RFP # 33007-00126

Page 2

09-18-25 RFP

1.4.5.

Respondents must assume the risk of the method of dispatching any communication or response

to the State. The State assumes no responsibility for delays or delivery failures resulting from the

Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or

response to the State by a specified deadline is not a substitute for the State’s actual receipt of a

communication or response. It is encouraged for Respondents to submit bids digitally.

1.4.6. The State will convey all official responses and communications related to this RFP to the

prospective Respondents from whom the State has received a Notice of Intent to Respond (refer

to RFP Section 1.8).

1.4.7.

The State reserves the right to determine, at its sole discretion, the method of conveying official,

written responses and communications related to this RFP. Such written communications may be

transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other means

deemed reasonable by the State. For internet posting, please refer to the following website:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-

information/request-for-proposals--rfp--opportunities1.html.

1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and

adequacy of responses to written comments, questions, and requests related to this RFP. The

State’s official, written responses will constitute an amendment of this RFP.

1.4.9.

Any data or factual information provided by the State (in this RFP, an RFP amendment or any

other communication relating to this RFP) is for informational purposes only. The State will make

reasonable efforts to ensure the accuracy of such data or information, however it is the

Respondent’s obligation to independently verify any data or information provided by the State.

The State expressly disclaims the accuracy or adequacy of any information or data that it

provides to prospective Respondents.

1.5. Assistance to Respondents With a Handicap or Disability

Prospective Respondents with a handicap or disability may receive accommodation relating to the

communication of this RFP and participating in the RFP process. Prospective Respondents may contact

the Solicitation Coordinator to request such reasonable accommodation no later than the Disability

Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.

1.6. Respondent Required Review & Waiver of Objections

1.6.1.

Each prospective Respondent must carefully review this RFP, including but not limited to,

attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,

comments, defects, objections, or any other matter requiring clarification or correction (collectively

called “questions and comments”).

1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide

them in writing to the State no later than the Written Questions & Comments Deadline detailed in

the RFP Section 2, Schedule of Events.

1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the

objection has not been brought to the attention of the State, in writing, by the Written Questions &

Comments Deadline.

1.7. Pre-Response Conference

A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of

Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be

limited to a maximum number of attendees depending upon overall attendance and space limitations.

The conference will be held at:

RFP # 33007-00126

Page 3

09-18-25 RFP

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/23022899544039?p=dilXdPobZ0ltXJP5AC

Meeting ID: 230 228 995 440 39

Passcode: hT24SL2n

Need help? | System reference

Dial in by phone

+1 629-209-4396,,606245915# United States, Triune

Find a local number

Phone conference ID: 606 245 915#

Join on a video conferencing device

Tenant key: stateoftn@m.webex.com

Video ID: 113 259 606 4

More info

The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain

questions, however prospective Respondents must understand that the State’s oral response to any

question at the Pre-response Conference shall be unofficial and non-binding. Prospective Respondents

must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written

Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will

send the official response to these questions and comments to prospective Respondents from whom the

State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed

in the RFP Section 2, Schedule of Events.

1.8. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,

prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in

the form of a simple e-mail or other written communication). Such notice should include the following

information:

 the business or individual’s name (as appropriate);

 a contact person’s name and title; and

 the contact person’s mailing address, telephone number, facsimile number, and e-mail address.

A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a

response, however, it is necessary to ensure receipt of any RFP amendments or other notices and

communications relating to this RFP.

1.9. Response Deadline

A Respondent must ensure that the State receives a response no later than the Response Deadline time

and date detailed in the RFP Section 2, Schedule of Events. The State will not accept late responses,

and a Respondent’s failure to submit a response before the deadline will result in disqualification of the

response. It is the responsibility of the Respondent to ascertain any additional security requirements with

respect to packaging and delivery to the State of Tennessee. Respondents should be mindful of any

potential delays due to security screening procedures, weather, or other filing delays whether foreseeable

or unforeseeable.

RFP # 33007-00126

Page 4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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