Project Information

Bid Title

Managed Sheltering: Sanctioned Encampments and Safe Parking Projects RFP

Issuing Agency

City of Port Angeles

Location

Washington

Published Date

Jun 4, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

SVC-2026-24

Original Source

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Bid Documents

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Project Description

Bid Number:	SVC-2026-24
Bid Title:	Managed Sheltering: Sanctioned Encampments and Safe Parking Projects RFP
Category:	Public Works
Status:	Open

Description: Proposals are invited from organizations to develop and implement projects for managed sheltering of unhoused individuals/families. The primary goal is to provide safe and cost-effective living alternatives so that unhoused individuals/families can have safe temporary housing while accessing support services which lead to permanent housing solutions. Direct all questions in writing to For security reasons, you must enable JavaScript to view this E-mail address. . Proposals Due Date: No later than 2:00 PM, Thursday, July 2, 2026. Publication Date/Time: 6/4/2026 12:00 AM Closing Date/Time: 7/2/2026 2:00 PM Submittal Information: Email to contracts@cityofpa.us Related Documents: SVC-2026-24 Managed Shelter - Sanctioned Encampment and Safety Parking

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City of Port Angeles

Request for Proposals

(RFP)

MANAGED SHELTERING:

SANCTIONED ENCAMPMENTS AND

SAFE PARKING PROJECTS

SVC-2026-24

Proposals Due:

2:00 PM, Thursday, July 2, 2026

City of Port Angeles

Lucy Hanley, Contract Specialist III

321 E 5th Street

Port Angeles, WA 98362

contracts@cityofpa.us

1

REQUEST FOR PROPOSAL (RFP)

CITY OF PORT ANGELES

SANCTIONED ENCAMPMENTS AND SAFE PARKING PROJECTS

SVC-2026-24

PROJECT OVERVIEW

The City of Port Angeles (the “City”) is seeking proposals from a qualified organization to develop and

implement a managed sheltering project, including options for sanctioned encampments and safe parking.

These services will be aimed at supporting the unsheltered and under-sheltered individuals of Port

Angeles. The goal of the project is to provide efficient, cost effective, and safe living alternatives for

unhoused individuals/families to provide a foundation for gaining stability and access to services that will

lead to permanent housing. The ideal organization shall possess the technical, operational, legal, staffing,

financial means and resources to provide the services. The contract shall be for a term of three (3) years.

BACKGROUND

Port Angeles is a municipality located in Clallam County, Washington and is the largest city in the county.

The City encompasses 14.53 square miles with a population of approximately 20,000 people. Port Angeles

is a coastal city situated between the Olympic Mountains and the Strait of Juan de Fuca. It is a full-service

municipality with seven departments providing essential public services, including utilities.

Port Angeles has approximately 300 homeless residents with over 50% considered unsheltered/under-

sheltered. The majority are residents facing a variety of circumstances which may have contributed to

their situation. These include addiction, trauma, economic distress, as well as a dearth of affordable and

low barrier housing in the community. The City and the region benefit from the services of multiple non-

profit organizations which provide a variety of critical services for supporting this population.

The City recognizes the complexity of the issues faced by the unhoused and the traumatic impacts not only

on those facing these challenges but the community at large. The City also recognizes the limited role a

municipality can play-with constrained resources-on addressing this challenge. The City’s goal is to catalyze

partnerships and support effective and efficient solutions to compassionately support those facing these

challenges, while also fulfilling its role of providing a safe and clean community for all and stewarding

public assets and resources.

The City believes that a Housing First Model is a path for improving the experiences of the unhoused as

well as the community at large (see Homelessness & Housing Toolkit for Cities). As such, a foundational

step for transitioning to long-term housing is providing shorter term options that provide enough stability

and safety to allow the population to get the services they need and redirect their own attention and

personal resources from basic survival to making those positive transitions.

On April 6, 2026, City Council passed six (6) motions directing staff to further explore possible solutions to

the growing problems around encampments in and around the city. This RFP is a step in responding to

that City Council direction.

2

SCOPE OF WORK

The City is seeking the service of an organization(s) to propose and describe the development and

implementation of project(s) providing sanctioned encampments (the “Campsites”) and safe parking (the

“Parking Sites”) (together, the “Site or Sites”) to begin addressing the need for managed sheltering. As

stated above, the goal of the Sites is to provide temporary stability and access to health and social services

to allow people to transition successfully to other long-term housing options.

Proposals shall include proposed specific locations, proposed budgetary needs and the resources (utilities,

safety services, management services, etc.) necessary to develop, implement, and operate the Site(s).

They should also identify impacts on key city services and resources and propose ways to mitigate those

impacts. The proposals shall also include strategies for public engagement to feed into the decision-

making process, including feedback from the unhoused population.

Means for meeting all basic resident needs shall be integrated into the proposal, regardless of the specific

mechanism proposed. This includes 24/7 bathrooms, showers, laundry, safe storage, 24/7 security, access

to food and/or meal preparation spaces, as well as access to transportation infrastructure. Unless

specifically exempted, all site(s) must meet health, safety, and land use codes and standards. The site(s)

should provide space for residents to meet privately with service providers. The proposal shall include

recommendations for ways to partition groups with specialized needs or attributes (e.g., families with

children, couples, those with pets, etc.) depending on the needs of the demographics to be served.

Specifically, each proposal must include, at a minimum:

1. A community outreach plan for developing the proposal and communicating with neighbors and the

broader community throughout the process (design, implementation, and operations);

2. Specific locations for proposed site(s) and shelter types (this can include private as well as public

properties), with a focus on minimizing negative impacts to surrounding community members and natural

resources, with basic feasibility research about each (ownership, costs, restrictions, etc.);

3. Site design and layout options;

4. Site management plan (daily operational responsibilities, including solid waste, security, noise, drug use,

access for inspections);

5. Site safety plan and emergency response plan (including severe weather);

6. Any associated legal amnesties or code waivers required;

7. Financial plan - budget for each phase of development and 3 years of operation as well as proposed

financing options (e.g., grants, bonds, etc.);

8. Communication plans (with service providers, the City, etc.); and

9. Performance Evaluation - Measures of success, desired outcomes, and data collection and reporting

frameworks.

PERIOD OF PERFORMANCE

The City shall provide funding to the organization awarded this contract for three (3) years. This term is

intended to provide the selected organization with sufficient time to stabilize the project(s), start working

on trends in data and outcomes, which shall be provided to the City Council in updates that happen no less

than once a quarter. Annual renewals will be at the City’s discretion, contingent upon performance,

community feedback and availability of funding.

APPENDICES and EXHIBITS

The following appendices are attached and incorporated as part of this RFP.

A – Proposer Information (must be included with proposal)

B – Pricing Form (must be provided must be included with proposal)

C – Contract Terms and Conditions (execute upon award)

3

SCHEDULE

Newspaper Notice – June 4th, 2026

RFP Release –June 4th, 2026

Questions Due – No later than 5:00 PM, June 22, 2026

(The City will not respond to any inquires submitted after this date/time.)

Proposals Due – No later than 2:00 PM, July 2, 2026

-------------------------------------------------------------------------------------------------------------------------

Evaluation of Proposals – July 3, 2026 through July 31, 2026

Interviews – August 2026

Council Approval – September 2026

Contract Award – September/October 2026

Commencement Date – First Term expected October 2026 through October 2029

SUBMITTAL INSTRUCTIONS

Submit an electronic copy (PDF) of the full proposal via email no later than 2:00 PM, July, 2nd, 2026 to:

contracts@cityofpa.us.

The maximum file size that can be emailed is 20MB. Please include “Managed Sheltering: Sanctioned

Campsite and Safe Park Project” on the subject line.

Only emailed submittals will be accepted. Receipt time of submittal will be considered the timestamp of

the incoming email created automatically by the City’s email server. It is the responsibility of the

Proposer to confirm that the electronic submittal has been received by the City prior to the submittal

deadline.

All questions regarding this RFP shall be submitted in writing via email to contracts@cityofpa.us. Oral

questions will not be accepted or answered. No responses will be provided for questions submitted after

the Questions Due date.

The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d

to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the

Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation

issued pursuant to such Act, hereby notifies all consultants that it will affirmatively ensure that in any

contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49

CFR Part 26 will be afforded full opportunity to submit statement of qualifications in response to this

invitation and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award.

The City of Port Angeles is an equal opportunity and affirmative action employer. Small, minority- and

women-owned businesses are encouraged to submit statement of qualifications. The City of Port Angeles

reserves the right to cancel this request or reject any and all responses submitted or to waive any minor

irregularities of this call if the best interest of the City would be served. No respondent may withdraw

their proposal after the hour set for the due date thereof, unless the award of contract is delayed for a

period exceeding ninety (90) days.

4

PROPOSAL EVALUATION

EVALUATION CRITERIA

1. Letter of Intent, Statement of

Organization and Method of

Approach

2. Similar Experiences

3. Pricing

4. Location

FACTORS

-Letter of Intent showing understanding of

project

-Operations Plan/Method of Approach

-Safety procedures, policies, records

-Emergency response plan

-Service experience

-Technical expertise

-References for similar services

-Audited financial statements

-Insurability

Fees for Services to be paid by City

Proximity to Port Angeles

Total Percentage

POINTS

35%

35%

20%

10%

100%

The selection criteria may include but not limited to: the Proposer’s prior experience; schedule availability;

management capability; financial resources and stability; cost of services, nature of proposed Sites; system

reliability; performance standards for Sites; environmental protection measures; consistency with

comprehensive unsheltered plan; risk allocation; and safety records; and as further described and

provided in RFP. Proposals will be evaluated based on the process described below:

A. The City will complete an initial proposal review to determine completeness and responsiveness of all

proposals received. The City may interview each proposer whose proposal the City finds to be complete

and responsive. In the event the City determines that a proposal is not complete or not responsive, the

City may at its sole discretion eliminate the proposal from further consideration.

B. The City will evaluate proposals found to be complete and responsive using the criteria set forth in this

RFP. If deemed necessary, prior to ranking the proposals, the City may request written and/or oral

clarifications of the proposals (and/or more detailed proposal information), conduct other investigations

to confirm the information provided in the proposals. Criteria ranking percentages are based upon

determinations made by applicable City staff, at the City’s sole judgment and discretion.

C. All information and elements of the submitted proposals may be topics for discussion during interviews.

Interviews are intended to enhance the City’s understanding of written proposals and will not be

separately scored.

D. After the City has determined that the initial interview process has been completed, the City may

proceed with negotiation with a lead Proposer. In the event negotiations with the lead Proposer are not

successful, the City may terminate the process and initiate negotiations with the next preferred Proposer.

This process may be repeated with other Proposers until an agreement is reached. Once an agreement is

reached, a recommendation to approve and award a contract will be presented to City Council.

PROPOSAL SUBMITTAL REQUIREMENTS

All proposals shall address the required content requested and Proposer must include Appendix A –

Proposer Information and Appendix B – Price Form with proposal. The cost of developing the proposal and

scope of services for a particular project shall be included in the Proposer’s cost of doing business and the

City is not responsible for any costs associated with preparing it. The proposal should not include

unnecessary promotional material, and needs to be brief, precise, and organized as follows:

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 812930Parking Lots and Garages

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