Project Information

Bid Title

Theatrical Stage Rigging, Lighting & Sound Systems - Installation, Maintenance, & Repair Services - Bid #27-0287

Issuing Agency

Sarasota County School

Location

Florida

Published Date

Jul 21, 2026

Closing Date

Aug 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-0287

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Sarasota County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Maria L Hernandez-Ron

Title
Theatrical Stage Rigging, Lighting & Sound Systems - Installation, Maintenance, & Repair Services - Bid #27-0287

Secondary Contact
Connie Troyer

Number
27-0287

Tertiary Contact
Veronica Duffy

Type
Invitation to Bid

Department
Facilities

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
It is the intent of the School Board of Sarasota County, Florida to secure firm pricing and a percentage discount off MSRP, and/or vendor catalog, and establish a term contract for installation, maintenance, supply, and repair services to stage equipment/curtains, rigging equipment, smoke hatch, and stationary or portable lighting and sound equipment, to include related stage electrical and sound equipment, in the auditoriums, cafetoriums, and stadiums in the District. All work will be in accordance with all codes and/or regulations.
The Contractor shall provide all overhead, labor, supervision, materials, tools, equipment (including scaffolding and/or lift), supplies, vehicles, travel, (except where noted otherwise on page 16) and fuel necessary to perform installation, maintenance, supply, and repair services to stage equipment/curtains, rigging, smoke hatch, portable or stationary lighting and sound equipment, and any related stage electrical or sound equipment, in the auditoriums, cafetoriums and stadiums in the District.

Dates(All times are listed as EST )

Broadcast Date
7/21/2026 8:00 AM EST

Question End Date
7/28/2026 1:00 PM EST

Sample Due Date

Due Date
8/11/2026 1:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 5

Type	Name	Description	File Type
Invitation for Bid	A. Certification Page.pdf	Attachment A. Certification Page - REQUIRED	PDF
Invitation for Bid	TheatricalStageMaint270287 ITB Response.pdf	TheatricalStageMaint27-0287 ITB Response - REQUIRED	PDF
Invitation for Bid	Attachment EF Affidavits Prior to Award.pdf	Attachments E andF Affidavits (Prior to Award or may submit with bid)	PDF
Invitation for Bid	TheatricalStageMaint270287 ITB.pdf	TheatricalStageMaint27-0287 ITB	PDF
Invitation for Bid	TheatricalStageMaint270287BF.xlsx	TheatricalStageMaint27-0287BID FORM - REQUIRED	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Response
Certification Page
Bid Form

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 13

Code	Description
[936-80]	Theatrical Equipment Maintenance and Repair
[981-74]	Theatrical Equipment and Supplies (Including Costumes) Rental or Lease
[855-75]	Stage Hardware and Supplies: Braces, Canvas, Clamps, Paints, etc.
[855-80]	Stage Rigging and Tracks
[265-20]	Curtains, Draperies, and Scarves
[345-24]	Fireproof Curtains
[939-77]	Sound Equipment (Including Microphones, Speakers, Recording Equipment, etc.) Maintenance and Repair
[803-18]	Electronic Sound Equipment (Not Otherwise Classified)
[285-54]	Lighting Fixtures, Indoor: All Kinds and Parts (Including Lampholders and Recycled Types)
[855-50]	Lighting Instruments: Border and Cyclorama Striplights, Follow Spotlights, Floodlights, Special Effects Lighting, Spotlights, etc.
[855-53]	Lighting Systems, Complete
[931-53]	Lighting Fixtures Maintenance and Repair
[559-55]	Lamps/Lighting, Interior and Exterior

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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