Project Information

Bid Title

Lawn Maintenance Services

Issuing Agency

Tega Cay city

Location

South Carolina

Published Date

Nov 21, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Lawn Maintenance Services

The City of Tega Cay is accepting sealed bids from qualified Bidders to manage the mowing of multiple City owned locations. The objective of this Request for Bid (RFB) is to provide information to enable Bidders to submit written bids for City Lawn Maintenance Services. Bidders must submit (2) two sealed hard copies of their bids. Bids must be received by the City of Tega Cay at their administrative office located at 7725 Tega Cay Drive, Tega Cay, SC 29708 by 2:00 PM EST, January 22nd, 2026. Bids received after this date and time shall be returned unopened.

Request for Bid

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City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

DATE: November 21st, 2025

BID OVERVIEW

DESCRIPTION OF WORK: City of Tega Cay Lawn Maintenance Services

ISSUING AGENCY:

City of Tega Cay

7725 Tega Cay Dr.

Tega Cay, SC 29708

LOCATION OF SERVICE: Various City Owned Locations

CONTACT PERSON:

Scott Cook, Grounds Superintendent

803-548-3787

scook@tegacaysc.gov

The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and

all proposals received, to waive all technicalities, or to negotiate any term(s) or provision(s) of

such proposals. Such rejection, waiver, or negotiation shall be accomplished in any manner

necessary to serve the best interest of the City. It also reserves the right to be the sole judge of

the suitability of any and all proposals for use by the City.

The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any

ambiguous proposals or proposals which are uncertain as to terms, delivery, quantity of

compliance with specifications.

BID PURPOSE AND DESCRIPTION

The City of Tega Cay is accepting sealed bids from qualified Bidders to manage the mowing of

multiple City owned locations. The objective of this Request for Bid (RFB) is to provide

information to enable Bidders to submit written bids for City Lawn Maintenance Services.

Bidders must submit (2) two sealed hard copies of their bids. Bids must be received by the City

of Tega Cay at their administrative office located at 7725 Tega Cay Drive, Tega Cay, SC 29708

by 2:00 PM EST, January 22nd, 2026. Bids received after this date and time shall be returned

unopened.

SCOPE OF SERVICES

All bids must be made on the basis of and meet or exceed the requirements contained herein.

The successful Offeror must be able to provide lawn maintenance services to include the

following locations:

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

1. Areas to be mowed:

a. Stonecrest Boulevard Median from 160 to Dam Rd.

b. Dulaney Dr (Stonecrest Blvd to Amber Meadows Way)

c. Hubert Graham Way (Including Traffic Circle)

d. Tega Cay Drive Median to include In-Bound & Out-Bound Sides

e. Windward Dr Median to include In-Bound & Out-Bound Sides

f. Windsong Bay Lane Greenspace

g. City Hall

h. Police Department

i. Public Works Building

j. Parks & Recreation Building

k. Living Memorial Garden

l. Anchorage Monument

m. Topsail/Anchorage Green Space

n. Fountain Area

o. Beach & Swim Center

p. Catawba Park to include (4) detention ponds, drainage ditches, and outer edges of

multi-purpose fields (Appendix 1)

q. Fort Mill River Access Area (Appendix 2)

2. Litter and other undesirable debris will be removed prior to mowing operations.

3. Mowing and line trimming to occur 30 times for areas (A-P) per growing season every

seven days, or as weather conditions dictate in order to maintain neat and attractive

appearance.

4. Mowing and line trimming to occur 20 times for area (Q) per growing season every seven

days beginning the last week of April, or as weather conditions dictate in order to

maintain neat and attractive appearance.

5. Finishing mowing heights to be 3” to 3.5” throughout growing season at areas (A-O) and

2.5” at areas (P & Q).

6. Edging of sidewalks, curbs and other paved areas during every visit in identified areas to

be mowed.

7. Debris from mowing and edging to be removed from identified areas to be mowed.

8. Tree and shrub beds listed in the areas to be mowed will be maintained free of weeds by

means of hand weeding as well as use of both pre and post emergent herbicides.

Weeding activities to occur every visit.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

BID SUBMISSION SPECIFICATIONS AND REQUIREMENTS

1. Bids should be as thorough and detailed as possible so that the City may properly evaluate

your capabilities to provide the required goods/services. Bidders are required to submit the

following items as a complete Bid:

a. The return of the addenda, if any, signed and filled out as required.

b. Detailed cost statement of lawn maintenance services sorted by year over a three-year

period.

c. Bid submissions must also include a proposed weekly schedule of services, and a

narrative of equipment and staff being used to complete services.

d. Copies of current licenses.

e. Performance Bond and/or Payment Bond may be required if the conditions in

Sections “Performance Bond Requirements” and/or “Payment Bond Requirements”

are applicable. The Offeror is required to furnish a performance bond covering

faithful and satisfactory performance of the work contracted in an amount not less

than one hundred percent (100%) of the Contract Amount. All bonds shall be issued

by companies authorized to transact business in the State of South Carolina.

f. Insurance: The successful Offeror must provide a statement indicating that they are

able to procure and maintain, without interruption and on an occurrence basis, public

liability insurance. The insurance coverage shall name the City, its elected officials,

office, agents and employees as additional insured and shall be primary as to any

overlapping coverage carried by the City. The successful Offeror shall not be liable

for mechanical failure or equipment damage resulting from faulty construction not

performed by or on behalf of the successful Offeror or from hydrostatic pressure.

Ownership of all data, materials and documentation originated and prepared for the City pursuant

to the RFB shall belong exclusively to the City and be subject to public inspection in accordance

with the South Carolina Freedom of Information Act. Trade secrets or proprietary information

submitted by an Offeror shall not be subject to public disclosure under the South Carolina

Freedom of Information Act; however, the Offeror must invoke the protections of Section 2.2-

4342 F of the Code of South Carolina, in writing, either before or at the time the data is

submitted. The written notice must specifically identify the data or material to be protected and

state the reasons why protection is necessary. The proprietary or trade secret material submitted

must be identified by some distinct method such as highlighting or underlining and must indicate

only the specific words, figures, or paragraphs that constitute trade secret or proprietary

information. The classification of an entire bid document, line-item prices and/or total bid prices

as proprietary or trade secrets is not acceptable and will result in rejection and return of the bid.

Offerors must submit two (2) hard copies of the bid. Bids shall be sealed and labeled City of

Tega Cay Lawn Maintenance Services. Bids can be mailed, or hand delivered to the City of

Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 2:00 PM EST,

January 22nd, 2026.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

All questions or site visits pertaining to this request for bid must be submitted in writing by

emailing scook@tegacaysc.gov no later than 5:00 PM (EST) on January 15th, 2026. Only

written questions will be considered formal.

EVALUATION CRITERIA AND SELECTION PROCEDURE

The City shall have sole discretion in evaluating qualifications. The City reserves the right

to select the qualifications that it may determine to be in the best interest of the City. The

City also reserves the right to reject any and all qualifications, including that of the selected

firm if satisfactory contract negotiations cannot be concluded.

**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt

from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL

APPLICABLE TAXES IN YOUR LUMP-SUM BID COSTS.

GENERAL TERMS AND CONDITIONS

1. RECEIPT AND OPENING OF SEALED BIDS:

a. Sealed Bids will be received and opened as specified in this request for bid document.

b. The City will consider as non-responsive any bid not prepared and submitted in

accordance with the provisions hereof and may waive any informality or reject any

and all bids. Any bids may be withdrawn prior to the above scheduled time for the

opening of bids or authorized postponement thereof. Any bid received after the time

and date specified shall not be considered.

2. PREPARATION OF BID:

a. All bids will be evaluated in accordance with the instructions and criteria in this

document. Any bid not providing sufficient information and documentation to

comply with the RFB Evaluation requirements will be considered non-responsive and

removed from further consideration.

b. A bid shall be made in the official name of the firm or individual under which

business is conducted (showing the official business address) and must be signed in

ink by a person duly authorized to legally bind the person, partnership, company, or

corporation submitting the bid.

c. All information shall be typewritten.

d. Two (2) hard copies submitted in a sealed envelope. The submitted responder is

required to have printed on the envelope or wrapping containing their bid: responder

business name and address and the bid title. If forwarded by mail, the sealed envelope

containing the bid must be enclosed in the outer envelope. The City shall not be

responsible for unidentified bids.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

e. Responders mailing their bid must allow a sufficient mail delivery period to insure

timely receipt of their bid. The City is not responsible for bids delayed by mail and/or

delivery services of any nature. It is the responder’s sole responsibility to ensure that

all documents are received by person (or office) at the time indicated in the bid

document. No facsimile or email submissions will be accepted.

f. Responders must clearly mark as “Confidential” each part of their offer which they

consider proprietary information that could be exempt from disclosure under Section

30- 4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of

Information Act). If any part is designated as “confidential”, there must be attached to

that part an explanation of how this information fits within one or more categories

listed in Section 30-4-40. The City reserves the right to determine whether this

information should be exempt from disclosure and no legal action may be brought

against the City or his agents for its determination in this regard.

g. Each responder shall acknowledge receipt of all addenda by its submission of a bid. It

shall be each responder’s responsibility to assure that all addenda have been received.

Addenda, if any, will be posted on the RFP/Bid page of the City’s website. No claim

for failure to receive addenda will be considered.

3. RESPONDER QUALIFICATIONS:

To be acceptable to the City, responders must be skilled and/or licensed, if applicable, in the

class of work on which they respond, and no bid will be considered from any responder who

is unable to show that he has actually performed considerable work of similar character to

that on which he is responding.

4. EXECUTION OF CONTRACT:

The responder to whom an award is made shall deliver to the City a Certificate of Insurance,

listing the City of Tega Cay as additional insured, prior to execution of the contract.

5. TERM OF CONTRACT AND CONTRACT DOCUMENTS:

a. The contract documents that will form the contract shall include:

i. The Complete Request for Bids

ii. All Addenda

iii. The Successful Responder’s Submitted Bid Document

iv. Notice of Award (Verbal or Written)

v. Executed Contract

vi. Insurance Certification

b. Bids submitted must be in a form suitable for incorporation, verbatim, into the

contract.

c. No written contract may be assigned, sublet, or transferred without the written

consent of the City Manager.

6. INSURANCE:

The successful responder shall procure, maintain, and provide proof of, insurance coverage

for injuries to persons and/or property damage as may arise from or in conjunction with, the

Commodity Codes

• NAICS 561730Landscaping Services

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