Project Information

Bid Title

RFP 2025-05 Lodging Accommodation Services Addenum 2

Issuing Agency

Montgomery Housing Authority

Location

Alabama

Published Date

Dec 10, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

RFP 2025-05 Lodging Accommodation Services

• Addenum One_RFP 2025-05 Lodging Accommodation Services
• Addenum Two_RFP 2025-05 Lodging Accommodation Services

Attachment Preview

525 South Lawrence Street

Montgomery, Alabama 36104

REQUEST FOR PROPOSALS (RFP) 2025-05

Lodging Accommodation Services

DATE ISSUED:

Thursday, November 20, 2025

TYPE OF PROJECT:

The Montgomery Housing Authority (MHA) is seeking qualified, and

licensed lodging providers to submit proposals for lodging

accommodation services on a temporary basis during various intervals

for elderly residents of one of Montgomery Housing Authority

communities, namely The Terrace, located at 1301 Adams Ave.,

Montgomery, AL 36104.

CONTACT PERSON:

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

LAST DAY FOR QUESTIONS:

Thursday, December 4, 2025, at 3:00 p.m. (CST)

SUBMISSION DEADLINE:

Thursday, December 11, 2025, at 3:00 p.m. (CST)

SUBMISSION ADDRESS:

Sheila Brown, Procurement/Contract Administrator

Montgomery Housing Authority

525 South Lawrence Street

Montgomery, Alabama 36104

Separate sealed proposals will be accepted at the MHA’s Procurement/Contract Office, 525 South Lawrence

Street, Montgomery, Alabama 36104, until the date and time noted above. Proposals will be held in

confidence and not released in any manner until after the contract has been awarded.

The responsibility for submitting a response to this RFP at the MHA on or before the stated time and date will be

solely and strictly the responsibility of the respondent. The offeror shall wholly absorb all costs incurred in the

preparation and presentation of the proposal.

Copies of this RFP are available by visiting MHA’s website at www.mhatoday.org, visiting the Housing

Agency Marketplace at https://ha.internationaleprocurement.com , or can be requested in writing by

emailing Sheila Brown at sbrown@mhatoday.org.

The Montgomery Housing Authority

RFP 2025-05 Lodging Accommodation Services

TABLE OF CONTENTS

GENERAL INFORMATION

Introduction

Purpose

Background

Method of Solicitation

Obtain Copies of this Solicitation

PART I-SCOPE OF SERVICES

PART II – SUPPLEMENTAL INSTRUCTIONS TO RESPONDENTS

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFP

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.7 Time for Reviewing Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with MHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against MHA

PART III – SUBMISSION REQUIREMENTS

3.1 Tabbed Proposal Submittal

3.2 Proposal Pricing/Cost

3.3 Required Certifications/Forms

PART IV – PROCUREMENT PROCESS

4.1 Proposal Evaluation/Contract Award

4.2 Evaluation Criteria

4.3 Summary of Evaluation Criteria

GENERAL INFORMATION

Introduction

-2-

The Montgomery Housing Authority

RFP 2025-05 Lodging Accommodation Services

The Montgomery Housing Authority (MHA) was established in 1939, as a local control entity in Montgomery,

Alabama, for the provision and administration of publicly funded affordable housing built as part of President

Franklin D. Roosevelt’s New Deal following the Great Depression. The Montgomery Housing Authority’s currently

has approximately 1,184 Public Housing (PH) units across multiple apartment complexes in the City of

Montgomery, AL. The Montgomery Housing Authority (MHA) administers over 3,000 HCV vouchers in Autauga,

Elmore, and Montgomery Counties. MHA also provides Project-Based rental assistance where the rental

assistance is tied to a specific unit. In addition, MHA has several special purpose voucher programs including,

Homeownership and Veterans Affairs Supportive Housing (VASH), Foster Youth Initiative, and Emergency

Housing Vouchers.

Purpose

The Montgomery Housing Authority (MHA) is seeking qualified and licensed lodging providers (i.e hotels and/or

short-term rentals) to submit proposals for full-service lodging accommodation services on a temporary basis

during various intervals for elderly residents of one of Montgomery Housing Authority communities, namely

The Terrace, located at 1301 Adams Ave., Montgomery, AL 36104.

Background

The Montgomery Housing Authority (MHA) manages a 90-unit, 7 floor, senior high-rise complex named The

Terrace, located at 1301 Adams Ave. MHA has recently awarded a contract to a General Contractor to provide

plumbing renovation services for The Terrace. This requires residents to move temporary out of their

apartment into full-service lodging until repairs are completed. The residents will move one time, at various

intervals, throughout the duration of the project. The estimated duration of the project is approximately 8-12

months but is subject to change.

Method of Solicitation

MHA is soliciting competitive proposals from qualified lodging providers with a documented record of

accomplishments providing the required services. The Request for Proposals (RFP) seeks to identify potential

providers for the scope of services listed herein.

Obtain Copies of this Solicitation.

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the MHA’s website at: www.mhatoday.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at

https://ha.internationaleprocurement.com

3. Requesting via email to sbrown@mhatoday.org

4. Copies may also be picked up in person at:

Montgomery Housing Authority

Procurement/Contract Office

525 South Lawrence Street

Montgomery, Alabama 36104

-3-

The Montgomery Housing Authority

RFP 2025-05 Lodging Accommodation Services

PART I - SCOPE OF SERVICES

The Montgomery Housing Authority, MHA, seeks qualified and licensed lodging providers to submit proposals

for full-service lodging accommodation services on a temporary basis during various intervals of a renovation

plumbing project. The lodging will be for elderly residents of one of MHA’s communities, namely The Terrace,

located at 1301 Adams Ave., Montgomery, AL 36104.

Lodging Requirements:

• The Respondent must be able to “block off” an estimated 7 to 13 rooms per night, at various intervals

during the project. There are 8 intervals or cycles in this project. MHA will provide the awardee with

the cycle schedule.

• The Respondent must be willing to “lock in” rental rate for the duration of the contract/project. (See

proposed fees form, attached hereinto as Exhibit B)

• Accommodations must be ADA-complaint and consist of single and double occupancy.

• Must be clean, safe, and fully functional (access to refrigerators, stoves, etc.)

• Must have adequate parking to support tenant vehicles at no additional charge

• Must have adequate lighting, security, and/or be a secure location (i.e fob entry)

• Accommodations should be reasonably accessible to the Terrace, 1301 Adams Ave, Montgomery, AL

36104 (within a 15-mile radius).

• Accommodations should be reasonably accessible to public transportation (within a 1-to-2-mile

radius).

Amenities Requirements:

• Complimentary Wi-Fi

• Onsite or nearby laundry services

• Workspace area in each room

• Must include fully functioning refrigerators and stoves

PART II – INSTRUCTIONS FOR SUBMITTING PROPOSALS

2.1 Submission of Proposals

Respondents should submit one (1) original, one (1) hard copy and one (1) electronic device (flash drive) copy

of their proposal. The mailed original submission shall be dated and signed by an authorized official of the

company. Hard copy proposals must be submitted in a sealed envelope that shows the company’s name and

address, and clearly written on the outside of the sealed envelope must be the words “Lodging Accommodation

Services (RFP 2025-05) – Thursday, December 11, 2025, at 3:00 p.m. (CST)”. The electronic device must be

labeled with the RFP number ‘RFP 2025-05’ and the company’s name and must be enclosed in the sealed

envelope with the hard copies. The electronic device proposal must contain the same information as required

with the original submissions and must be complied as a single document. Emailed submission will not be

accepted.

Respondents may also submit their proposals electronically versus submitting hard copies, by visiting the

Housing Agency Marketplace (Eprocurement) https://ha.internationaleprocurement.com. Respondents are

encouraged to register prior to submission deadline. It is recommended that the Respondent submits its proposal

in sufficient time to ensure acceptance. The Respondent will receive notification of acceptance of submission to

the Eprocurement marketplace. If the Respondent encounters any issues relating to the electronic submission,

-4-

The Montgomery Housing Authority

RFP 2025-05 Lodging Accommodation Services

please contact the Eprocurement marketplace via their online “Customer Service” link. The Respondent must

enter the pricing as indicated on the site in order for their submission to be accepted. Emailed submissions will

not be accepted.

Proposals received after the deadline date and time may be determined unacceptable. Refer to form HUD 5369-

B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must

remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should

demonstrate detailed plans on how the Respondent intends to provide the required services in a manner that will

result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the

Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract

with MHA. Finally, the proposal should include evidence of the Respondent’s previous experience and

qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFP and the proposal due date, no oral interpretation of the RFP’s

requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing,

by the questions due date and time as indicated on the coversheet (first page) of the RFP and sent to: Email:

sbrown@mhatoday.org.

2.3 Addendum and Update Procedures for the RFP

During the period of advertisement for this RFP, MHA may wish to amend, add to, or delete from, the contents

of this RFP. In such situations, MHA will issue an addendum to the RFP setting forth the nature of the

modification(s). MHA will email (or send via regular postal mail or fax upon written request) any addenda to

Respondents of this RFP solicitation. Interested parties may also view addenda on MHA’s website

www.mhatoday.org or at the Housing Agency Marketplace at https://ha.internationaleprocurement.com. It shall

be the responsibility of each Respondent to ensure they have any/all additional addenda relative to this RFP.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring binders. Larger size pages

or inserts may be used, provided they fold into 8 ½ x 11 inches. Inserts shall not be stapled together. All copies

of the submittal must be identical in content and organization. The format of the respondent’s proposal should

be structured the same as the format of the RFP. Proposals should be organized into sections and tabbed for

ease of review. Respondents must provide a comprehensive Table of Contents at the front of the proposal. The

proposal also must be organized in response to the Submission Requirements. The front cover of the proposal

should bear the name and number of the RFP, the date, and the Respondent’s name, address, phone number

and email address. The electronic submission should be organized in the same manner as the hard copy as one

document.

2.5 Submittal Forms

Provided, as a part of the proposal, all required certifications and HUD forms, MHA forms, licenses and proof of

insurance. All forms that require a signature or initials must bear an original initial or signature.

2.6 Acceptance of Proposals

-5-

Commodity Codes

• NAICS 721110Hotels (except Casino Hotels) and Motels

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.