Project Information

Bid Title

Temporary Employment Services

Issuing Agency

South Coast Air Quality Management District

Location

California

Published Date

Mar 6, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q2026-04

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
Q2026-04	Temporary Employment Services	None	4/7/2026 12:00 PM	Rukaiya Munir (909) 396-2195	Q2026-04

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SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR QUOTATION (RFQ)

Q2026-04

Temporary Employment Services

South Coast Air Quality Management District (South Coast AQMD) requests proposals for the following

purpose according to terms and conditions attached. In the preparation of this Request for Qualifications

(RFQ) the words "Proposer," "Contractor," and "Consultant," “Bidder” and “Firm” are used

interchangeably.

PURPOSE

The purpose of this RFQ is to solicit and qualify temporary employment services agencies (hereinafter referred

to as Agency or Agencies) capable of providing temporary employment services for South Coast AQMD.

Agencies selected through this process will be placed on a list of prequalified agencies that may be called upon

to provide temporary employment services in a number of areas. This process is designed to ensure South

Coast AQMD uses prequalified, dependable, and cost-effective temporary employment service providers when

temporary workers are needed. This list will be active for a three-year period, from July 1, 2026, through June

30, 2029.

INDEX - The following are contained in this RFQ.

Section I

Section II

Section III

Section IV

Section V

Attachment A

Attachment B

Attachment C

Attachment D

Background/Information/Schedule of Events

Participation in the Procurement Process

Response Submittal Requirements

Qualification Evaluation and Selection Criteria

Request for Quotation and Statement of Work

Terms and Conditions

Participation in the Procurement Process

Temporary Employment Services Agreement

Certifications and Representations

SECTION I:

BACKGROUND/INFORMATION/SCHEDULE OF EVENTS

South Coast AQMD is a regional governmental agency responsible for meeting air quality health standards

in Orange County and parts of Los Angeles, Riverside and San Bernardino counties. South Coast AQMD is

open four 10-hour days, Tuesday through Friday, from 7:00 a.m. to 5:30 p.m. Most employees work a 4/10

schedule at our headquarters office in Diamond Bar, California, although South Coast AQMD has many field

personnel whose jobs require travel to various locations within the four-county region served.

South Coast AQMD periodically needs temporary workers for limited-term assignments, or to meet special

workload needs, primarily in four categories: Office/Clerical, Field/Technical, Laboratory Support, and

Information Technology.

South Coast AQMD guarantees no minimum level of work for any Agency on the list of pre-qualified

agencies.

Agencies wishing to be prequalified to provide temporary workers to South Coast AQMD must respond to

this RFQ, meet all requirements for RFQ submission, be successful in the evaluation process, and be approved

in June 2026, in order to be placed on the list of prequalified vendors from which South Coast AQMD will

purchase temporary employment services during the three-year period from July 1, 2026, through June 30,

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2029.

SOUTH COAST AQMD CONTACT PERSONS:

Questions regarding the content or intent of this RFQ or on procedural matters should be addressed to:

Administrative:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3520

Technical:

Rukaiya Munir, Administrative Assistant- Human Resources

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-2195

rmunir@aqmd.gov

SCHEDULE OF EVENTS

DATE

March 6, 2026

April 7, 2026

April 7 – May 7, 2026

June 6, 2026

July 1, 2026

EVENT

RFQ Released

RFQ Responses Due to South Coast AQMD –

No Later Than 2:00 p.m.

Proposal Evaluations

Approval of Qualified Agencies

Commencement of 3-Year Prequalified Agency List

Please note that South Coast AQMD is closed on Monday and cannot receive bid submittals

accordingly.

SECTION II:

PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business enterprises,

women business enterprises, disabled veteran business enterprises and small businesses have a fair and

equitable opportunity to compete for and participate in South Coast AQMD contracts. Attachments B and C

to this RFQ contains definitions and further information.

SECTION III:

RESPONSE SUBMITTAL REQUIREMENTS

QUOTES - All quotes must be submitted according to specifications set forth in this RFQ.

SIGNATURE- Quotes must be signed by an authorized representative of the vendor.

DUE DATE - Four (4) complete copies of the quotes must be submitted. Quotes must be typewritten and

submitted in a sealed envelope, plainly marked in the upper, left-hand corner with the name and address of

the vendor with the words, “Request for Quotation Q2026-04”. It should be addressed to:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

Quotes are due no later than 2:00 p.m. on April 7, 2026. Any corrections or resubmissions of the quote will

not be sufficient reason to extend the deadline.

No late quotations will be accepted under any circumstances.

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Grounds for rejection: A quote may be rejected if:

1.

It is not prepared in the format described, or

2.

It is signed by an individual not authorized to represent the firm.

FORMAT - the content and format of the quote will adhere to the specifications listed below. Failure to

follow this format may result in quote disqualification.

1.

The name and address of the vendor must be typed on the title page of the RFQ. An

authorized signature is also required.

2.

Include completed documents contained in Certifications and Representations

attachment.

3.

Submit four (4) complete copies of the RFQ response.

Submitted proposals must follow the format outlined below and all requested information must be supplied.

Failure to submit proposals in the required format will result in elimination from proposal evaluation. South

Coast AQMD may modify the RFQ or issue supplementary information or guidelines during the proposal

preparation period prior to the due date. Please check our website for updates (http://www.aqmd.gov/grants-

bids). The cost for developing the proposal is the responsibility of the Agency and shall not be chargeable to

South Coast AQMD.

All responses must be submitted in the format specified in this section, be responsive to each item, and

include all of the required attachments, as follows:

A. Cover Letter – This section must include the following:

1. The Agency’s name, headquarters address, telephone number, fax number, and e-mail address.

2. The name, title, original signature, and telephone number of the person or persons authorized to

represent the Agency.

B. Table of Contents

C. Primary Contact Information – This section must include the following:

1. The address and telephone number of the office nearest to Diamond Bar, California, from which

service to South Coast AQMD will be provided.

2. The name, title, direct telephone number, fax number, and e-mail address of the Agency

representative who will serve as the primary contact person with South Coast AQMD.

D. Agency Qualifications

1. The length of time your Agency has been in the business of providing temporary services.

2. Qualifications of Agency staff who will be providing temporary workers and related services.

3. The size of the overall Agency’s regular workforce (do not include temporary workers provided

to clients).

4. The types of workers provided.

5. Examples of clients served.

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6. A description of Agency’s processes for recruiting, screening, referring, and supervising

temporary workers.

7. Processes used to assess or verify education, skills and abilities, and other required qualifications

of temporary workers.

8. Processes for documenting temporary workers’ legal right-to-work status.

9. Processes for securing and providing reference checks on temporary workers referred.

10. Processes used to conduct criminal background checks, if required.

11. Overtime provisions covering temporary workers, including a description of the conditions under

which overtime is required for workers assigned to an alternative work week with a 4/10

schedule (typically, Tuesday through Friday, 7:00 a.m. to 5:30 p.m.).

12. Agency billing and auditing procedures.

13. Any benefits and services provided by the Agency to its temporary workers.

14. Measures Agency takes to ensure compliance with employment law, FLSA, non-discrimination,

and other relevant federal and State laws pertaining to temporary workers.

15. Legal resources employed or used by your Agency for advice and counsel on compliance with all

federal and State legal requirements, as well as liability and other legal matters.

E. Cost Proposal – Cost information must be provided and enumerated in your response, as below:

1. Categories of Workers – State which of the four categories of temporary workers, described in

Section V, the Agency is experienced with and proposes to provide:

Office/Clerical

Field/Technical

Laboratory Support

Information Technology

2. Mark-Up Charged for Workers Provided – State the mark-up percentage that South Coast

AQMD would be charged on top of the hourly pay rate to the temporary worker, by category

(calculated by dividing the bill rate by the pay rate, minus 1.00). Note: South Coast AQMD

reserves the right to select Agencies based upon the most competitive mark-up rates quoted.

3. Mark-Up Percentage for Payrolled Workers – The mark-up rate is fixed at 20% for payrolling a

temporary worker in any and all categories. The mark-up rate for "payrolling" is lower than the

regular rate, reflecting the fact that Agency does not incur the usual up-front costs associated

with recruiting, screening, certifying, and marketing workers to South Coast AQMD. Note:

South Coast AQMD reserves the right to select Agencies based upon the most competitive mark-

up rates quoted.

4. Certification that Mark-Up Rates Will Not Increase During the Three-Year Term Addressed in

this RFQ – State that Agency understands and agrees that the mark-up rates proposed will

constitute the maximum mark-up rates Agency will charge, and South Coast AQMD will pay,

during the three years covered by this prequalification, if Agency is placed on South Coast

AQMD’s list of prequalified providers of temporary service workers.

5. Other Costs – List any other proposed costs to South Coast AQMD that are not addressed above.

Note: South Coast AQMD reserves the right to select Agencies based upon the most competitive

cost factors quoted.

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F. Other Documentation Required in Support of Agency Qualifications — Agencies that fail to

provide and attach the following documentation will automatically be disqualified from further

consideration.

1. Temporary Employment Services Agreement (Attachment C) – This Agreement states the

terms and conditions of provision of temporary employment services to South Coast AQMD.

Agreement to these terms and conditions must be acknowledged by the signature of a duly

authorized representative of the Agency. If selected as a prequalified agency to provide

temporary employment services, a fully executed Agreement will be sent.

2. Certifications and Representations (Attachment D) – All applicable portions of the

Certifications and Representations must be completed and signed by the duly authorized

representative of Agency.

3. References – A representative list of at least six to 10 current clients, including governmental

clients, if any. For each client, names, job titles, telephone numbers and e-mail addresses of

persons who may be contacted for references on Agency.

4. Copies of all written agency policies or guidelines that are in place to ensure compliance with

all relevant employment law AND a description of the measures Agency takes to ensure

compliance with employment, FLSA, antidiscrimination and all other relevant federal and State

laws and regulations.

5. Certificate of Workers’ Compensation Coverage – Proposers must furnish a statement and

attach evidence in the form of a current certificate, that current workers’ compensation insurance

is in place for all Agency employees provided as temporary workers, in accordance with either

California or other applicable statutory requirements, and assurance that such insurance coverage

will be maintained in full force at all times when doing business with South Coast AQMD.

6. Certificate of General Liability Insurance – Proposers must furnish a statement, and attach

evidence in the form of a current certificate, that the agency has current commercial general

liability insurance (and assurance that such insurance coverage will be maintained in full force at

all times when doing business with South Coast AQMD) with limits of at least one million

dollars ($1,000,000) per occurrence or, for positions which might require use of the temporary

worker's personal vehicle, liability insurance with a combined single limit (commercial general

and automotive liability) of at least one million dollars ($1,000,000). Before providing

temporary workers to South Coast AQMD, South Coast AQMD must receive verification that it

has been named as an additional insured on any such liability policies, including the appropriate

endorsement page. In addition, South Coast AQMD requires proof of Agency insurance

covering temporary workers assigned to positions which require driving. Only those firms that

provide the automobile coverage described above will be able to bid on temporary assignments

which require driving on South Coast AQMD business.

7. Any brochures or other information you feel would be relevant to this RFQ.

NOTE: If the proposal fails to include all required information, as detailed in Section III, it will

NOT advance to the next step of the evaluation process and will be REMOVED from consideration.

SECTION IV: REQUIRED AGENCY QUALIFICATIONS

Agencies competing in this process must possess several years of experience, be financially sound, have

excellent related references and credentials, perform work locally, and be willing to accept standard government

billing and payment practices.

In that regard, South Coast AQMD expects the Agency to ensure that temporary workers referred for

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Commodity Codes

• NAICS 561311Employment Placement Agencies
• NAICS 561320Temporary Help Services

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