Project Information

Bid Title

ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BE1X35

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Sep 29, 2026

Closing Date

Oct 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

36001

Original Source

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Bid Documents

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Project Description

Number

36001

Title

ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BE1X35

Available Date

9/29/2026 2:00 PM

Clarification Deadline

10/6/2026 2:00 PM

Due Date

10/13/2026 2:00 PM

Contact Information

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

Bid Type

RFQ - Small Dollar Purchase

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BE1X35, AS DESCRIBED IN THE ATTACHED SPECIFICATIONS.

***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.

-FAIL TO PROVIDE PRICING ON ALL ITEMS.

-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS.

-FAIL TO COMPLETE ALL REQUIRED FIELDS IN THE GENERAL SPECIFICATIONS DOCUMENT.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, OCTOBER 6, 2026.

PLEASE REVIEW AND COMPLETE THIS BID PACKET NO LATER THAN 2:00 PM EST ON TUESDAY OCTOBER 13, 2026.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

MILESTONES AND DOCUMENTATION OF DILIGENCE

AT MILESTONES DESCRIBED BELOW, VENDOR MUST PROVIDE DOCUMENTATION TO PGW VIA EMAIL TO FLEETMANAGEMENT @PGWORKS.COM .

• WITHIN THIRTY (30) DAYS OF AWARD, VENDOR MUST PLACE AN ORDER WITH THE MANUFACTURER FOR THE BIDDED ITEM.
• VENDOR MUST PROVIDE DOCUMENTATION OF ORDER, SHOWING ORDER DATE, EXPECTED DELIVERY DATE, AND VINs OR OTHER SUITABLE CONFIRMATION OF VEHICLE IDENTITY.
• IN THE EVENT OF DELAYS IN EXPECTED DELIVERY, FOR WHATEVER REASON, VENDOR MUST PROVIDE NOTIFICATION TO PGW AND DOCUMENTATION OF REASON FOR DELAY (E.G., MANUFACTURER LETTER).

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT MEETS THE MINIMUM SPECIFICATIONS AND WARRANTY REQUIREMENTS. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

10/6/2026 2:00 PM

Commodity Codes

• NAICS 333924Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

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