Project Information

Bid Title

City-Wide Window Washing

Issuing Agency

City of Redmond

Location

Washington

Published Date

Mar 16, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 10893-26

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 10893-26
Bid Title:	City-Wide Window Washing
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit Bid DocuSign Bid Submittal Instructions The City is soliciting bids from licensed contractors to provide interior and exterior window washing services for 18 buildings within the City of Redmond Required Pre-Bid Meeting: March 25, 2026 at 9:00AM (PST). Please RSVP directly to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. . Questions Due: 3/27/2026. Questions can be submitted to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 3/16/2026 2:00 PM Closing Date/Time: 3/30/2026 2:00 PM Pre-bid Meeting: 03/25/2026 Contact Person: Katia Matuzova Sr. Purchasing Agent Email: [email protected] Related Documents: IFB 10893-26 City-Wide Window Washing IFB 10893-26 Attachment A, Scope of Work IFB 10893-26 Attachment B, Site Listing IFB 10893-26 Attachment C, Bid Submittal Sheet IFB 10893-26 Attachment D, Option for Renewal IFB 10893-26 Attachment E, City of Redmond Standard Terms and Condition IFB 10893-26 Attachment F, Payment and Performance Bonds

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

IFB 10893-26

Invitation For Bid

City-Wide Window Washing

The City is soliciting bids from licensed contractors to provide interior and exterior window

washing services for 18 buildings within the City of Redmond

Posting Date: March 16, 2026

Required Pre-Bid Meeting: March 25, 2026 at 9:00AM (PST)

Bids Due: March 30, 2026 at 2:00PM (PST)

The City of Redmond, Washington requests interested parties to submit sealed bids for the above

referenced Invitation For Bid (IFB).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has

about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000

jobs.

Scope of Work

The City of Redmond is interested in contracting for the semi-annual services of scheduled window

washing. This includes cleaning of all interior and exterior windows and glass doors by hand, detailing

corners and edges, removal of cobwebs, cocoons and debris from building ledges, soffit and overhangs in

the general vicinity of the exterior windows and doors, wiping down all window, doorframes and interior

sills. Due to some physical restrictions, mobile equipment may be required for some exterior windows.

Services will be performed twice per year, once in April and once in October. We encourage but do not

mandate that efforts be made to use green cleaning products. All project work areas are to be left in clean

condition prior to final inspection and acceptance. This work is subject to the prevailing wage requirements

IFB 10893-26 – City-Wide Window Washing

Page 1 of 10

of the State of Washington. The complete Scope of Work for this project is included as Attachment A and

the Site Listing is included as Attachment B.

Notice regarding site visits:

If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private

property.

Licenses and permits:

Contractor is responsible for the cost of obtaining any necessary licenses or permits to perform this service.

Equipment and supplies:

Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform

these services.

Working site conditions:

Allowable working hours shall typically be 7am-4pm. Hours beyond this shall be coordinated with Project

Manager.

Security Requirements:

All non-backgrounded contractors needing access into the secure area of the Public Safety Building must

pass a name-based background check. The background check will be conducted by Police Records staff

and in most cases will only take a few minutes. Individuals given access to the secure area of the Public

Safety Building must be accompanied by City personnel from Facilities or Public Safety at all times. All work

to be scheduled with Project Manager at least thirty (30) days prior to allow for coordination of City

personnel.

Subcontractors: Upon award, the selected Contractor shall provide the names of all subcontractors with

whom the Contractor will directly subcontract for performance of the work and the projected value of that

work, subject to the provisions of the contract and RCW 39.06.020. The Contractor shall not substitute a listed

subcontractor without written permission of the City. If a listed subcontractor is unable to comply with any

requirements of the contract, the Contractor may be required to replace the subcontractor with an acceptable

subcontractor.

Term

This contract will be awarded for one (1) year, from May 1st, 2026 to April 30th, 2027. The City reserves the

right to renew this contract for four (4) additional one-year renewal terms, for a potential maximum total

term of five (5) years (Attachment C, Option for Renewal), provided that 1) Contractor is in compliance with

the terms and conditions of the contract and, 2) that the annual payment is cost-effective as determined by

the City, and 3) that sufficient funds have been appropriated by the City Council. The City reserves the right

to cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor.

IFB 10893-26 – City-Wide Window Washing

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The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable

prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the

bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may

request an annual price adjustment, to recognize and follow the most recently promulgated increases in

prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed

price adjustment.

Required Pre-Bid Meeting – Please RSVP

9:00AM (PST) on Wednesday, March 25, 2026. A required pre-bid meeting to view each site will be

held at 9:00 AM on Wednesday February 25, 2026. All interested parties must register in advance so that

we can plan accordingly. Please contact Katia Matuzova via email at kimatuzova@redmond.gov to RSVP.

The meeting will begin outside the City’s Maintenance and Operations Center (MOC), located at 18080 NE

76th St, Redmond WA 98052. From here, individuals will drive their own vehicles and meet briefly at each

location with the Project Manager. Location route and schedule to be sent participants prior to pre-bid

meeting. The City will not be offering a shuttle between sites.

Bidders must attend a pre-bid meeting in order to submit a bid for this work. Bidders may ask questions or

receive clarification on any portion of this IFB during this pre-bid meeting with City staff.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

IFB Announced

Required Pre-Bid Meeting

Bids Due

Selection of Contractor

Main Task Order Timeframe

Date

March 16, 2026

March 25, 2026 9:00AM (PST)

March 30, 2026 at 2:00PM (PST)

April 2026

2x annually, Spring and Fall

Bid Due Date/Time

2:00PM (PST) on Monday, March 30, 2026. The City of Redmond – Purchasing Division must receive

bids no later than said date and time. Bids received after such time will be returned unopened.

IFB 10893-26 – City-Wide Window Washing

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Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this IFB on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted bids no later than said date and time.

Responses received after such time will be returned unopened. By submitting a bid, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation

requested by the City. All responses will become property of the City and will not be returned. Bids must

include all information requested and meet all specifications and requirements outlined in this IFB. Bids will

be evaluated based upon the information submitted.

A complete response will include the following:

1. Bidders must complete and return Attachment C, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone

number/email address) of at least three (3) customer operations of similar scope and size,

current or completed within the last six (6) months. The City reserves the right to contact

references without prior notification.

b. Bids must include pricing for window washing at the referenced City locations.

c. Bids must be made in the official name of the firm or individual under which business is

conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal.

d. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond

business license is required prior to performing any work, and Contractor must maintain the

business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

e. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s

minimum number of days is 60).

IFB 10893-26 – City-Wide Window Washing

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2. Bids must include a description of the equipment that will be used. Photo and/or video description of

the equipment that will be used is encouraged but not required. This information may be included as

a separate submittal with your bid.

The City of Redmond is an active member of the King County Directors Association (KCDA) and several

other joint purchasing entities and would be eligible to seek access to any and all price considerations,

terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is

based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to

identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be

achieved by the City via access to an existing contract with one of these agencies.

Selection & Award

The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid

that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will

issue a purchase order to procure the identified labor and materials specified in Attachment A, Scope of

Work.

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Ability to meet contract deadlines

• Responsiveness to solicitation requirements

• Compliance with statutes and rules relating to contracts or services

• Proposed equipment

• Strength and stability of the company

• Prior Experience working with Law Enforcement Agencies or Municipalities

The City reserves the right to reject any or all bids and to waive any irregularities or information in the

evaluation process. The final decision is the sole decision of the City and respondents to this request have

no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary

interviews before final award. The City has the option not to award a contract at the end of this process.

Terms and Conditions

The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at

any time, regardless of how much time and effort firms may have spent on their responses. Terms of the

agreement are outlined in this solicitation and include the following documents, which are incorporated

herein by this reference:

• IFB 10893-26

• Attachment A, Scope of Work

• Attachment B, Site Listing

• Attachment C, Bid Submittal Sheet

IFB 10893-26 – City-Wide Window Washing

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Commodity Codes

• NAICS 561720Janitorial Services

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