Project Information

Bid Title

Glencoe Golf Club Audio Visual Equipment

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Dec 17, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-025 Addendum #1

Original Source

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Project Description

Description	Opening Date/Time	Closing Date/Time
25-025 Addendum #1 Glencoe Golf Club Audio Visual Equipment	December 17, 2025 5:00 PM	December 23, 2025 11:00 AM

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Village of Glencoe RFP #25-025 Glencoe Golf Club Audio Visual Equipment

Addendum #1

December 17, 2025

The RFP #25-025 Glencoe Golf Club Audio Visual Equipment is due on December 23, 2025

at 11:00 a.m. at the Village Hall, 675 Village Ct., Glencoe, IL 60022.

Staff has provided answers to questions received:

1. Can we have a walk through the site? No, building is currently under

construction.

2. Is the building new construction? Yes

3. Was there a pre-bid meeting? No

4. Is Union Labor required? Yes

5. Is prevailing wage required? Yes

6. What are the electrical duties the awarded vendor? All of the connections will be

properly terminated, rough-in trim, no electrical duties required.

7. How much of the system has already been designed by the consultants? The AV

portion of the building is an Owner’s Item and will be designed by the company

chosen for the proposal. (matrix design and implementation of a custom AP,

iPad etc.)

8. Is the turn stand display meant to be outdoor equipped? No

9. When is the installation date? Estimated to be in the spring based on

construction schedule.

10. Project timeline of completion? New clubhouse is estimated to open July of 2026.

11. Do you know how many cable box sources you are going to have? Anticipating

eight boxes.

12. Where is the equipment rack location? Data rack in the mechanical electrical

room F.1 in the shared documents.

13. What size displays are you looking for? A4.10 shows the sizes.

14. Do you have an equipment list? No

a. with quantity

15. Regarding the Rough-in – The document states: ( All rough-in work will be completed by

project contractors. Bidders must agree to coordinate with other subcontractors to ensure

cohesive installation) Should the bid include rough in only for AV system components and

no other low voltage systems such as Ubiqiti systems WiFi APs, cameras, data jacks for

offices and POS? Rough-in is not required and will be performed by the electrician.

16. Private dining room: Section 2 of scope of work states: Wireless microphone/ presentation

hub in main dining and private dining- integrate projector into main dining room and

commercial tv display in private dining. Fully integrate with audio sound systems. Can you

confirm the display type for the private dining room is a projector and not a wall mounted TV

display? The display will be a wall-mounted TV not a projector.

17. AV Head End location: Is there an AV rack in the same location as the data rack next to the

janitor closet? Yes

18. Is there a Union labor requirement? This is a Union Labor/prevailing wage project.

19. Golf simulator installations: AV contractor to provide TV displays for golf simulators or is

golf simulator contractor providing these? The AV contractor is providing the displays.

20. Specialty Equipment Details

a. The specifications reference Sheet A6.4 for specialty equipment details; however,

the issued drawing set ends at Sheet A4.30, and Sheet A6.4 was not included. Does

Sheet A6.4 exist and should it be included in the issued set? SHEET A6.4 IS

ATTACHED

b. If Sheet A6.4 does not exist, please clarify how specialty equipment details (e.g.,

projector and screen requirements) should be addressed. N/A

21. Visual Display Responsibility The charts on pages A4.00 and A4.10 of the RFP reference

Sheet A6.6 and note “Visual Display by Others.” Who is responsible for providing and

installing visual display devices (e.g., monitors, projection screens)? THE AV CONTRACTOR

22. Is an AV contractor already contracted for this portion of the work, or is this scope intended

for others (e.g., owner, furniture vendor)? THIS WORK IS PART OF THE RFP

23. Should the proposal include all supporting AV infrastructure (e.g., speakers, cabling,

backbone, control systems) excluding the displays themselves? SPEAKERS, DISPLAYS,

PROJECTOR, SCREEN, MICROPHONE AND MATRIX/CONTROL SYSTEMS SHOULD BE

INCLUDED. CABLING IS NOT INCLUDED EXCEPT TO HAND OFF CONTROL SYSTEM; TV

TO RECEIVER

24. Head-End Rack Location

a. Where will the head-end rack be located? IT CLOSET

b. Should it be a wall-mounted rack or a floor-standing rack? FLOOR

STANDING

25. Audio Distribution

a. Please confirm whether we are responsible for determining the location and

quantity of speakers in the following areas: YES TO ALL LOCATIONS

•Clubhouse lobby

•Simulator room

•Golf shop

•Corridor hallway

•Bar

•Main dining room

•Private event space

•Western patio

•Outdoor space north of the building

•Toilet rooms

•Turn stand area

26. Presentation Hub

a. Is it a podium, a device, or another type of equipment? A DEVICE

b. Wireless microphone and presentation hub are required in: Main dining room

(integrated with projector)? YES

c. Wireless microphone and presentation hub are required in: Private dining

room (integrated with commercial TV display) Full integration with the audio

sound systems is expected? YES

27. Display Brand Preferences

a. Are there any brand preferences for commercial TV displays? NO

28. Video Displays & Mounting

a. Provide hardware for commercial TV displays in: AV CONTRACTOR to provide

in Bar Simulator room, Golf shop, Turn stand area, Private dining room.

Include projector and recessed elevator drop-down mount for the main

dining room.

29. Media Sources

a. Please confirm the number and type of media sources to be integrated (e.g.,

wall plate input, cable box, music source, Apple TV, digital signage). 8

30. Control Systems

a. Are in-wall touch panels required? MAIN DINING PROJECTOR AND TV IN

PRIVATE DINING

b. Should we include a backup hard switch for projector and screen drop-

down? YES

c. Supply all tablets? YES

d. Provide tablet control devices and integrate full AV control applications with

tablets? YES

e. Design, build, and integrate an application-based control system for all AV

inputs? YES

f. Can we use network switches that are not Ubiquiti? YES

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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