Project Information

Bid Title

WPS Strategic Planning Professional Development Services

Issuing Agency

Town of Westerly

Location

Rhode Island

Published Date

Jan 9, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-40

Original Source

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Bid Documents

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Project Description

Bid Number:	26-40
Bid Title:	WPS Strategic Planning Professional Development Services
Category:	Services (Professional, Support, Consulting and Misc. Services)
Status:	Open

Publication Date/Time: 1/9/2026 9:00 AM Closing Date/Time: 1/30/2026 2:00 PM Related Documents: 26-40 RFP WPS Strategic Planning Professional Development Services

Attachment Preview

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

26-40

Westerly Public Schools

Strategic Planning

Professional Development Services

THIS PROJECT IS FUNDED BY A FEDERAL GRANT

January 9, 2026

1

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

RFP 26-40

WPS

STRATEGIC PLANNING

PROFESSIONAL DEVELOPMENT SERVICES

BIDDER INFORMATION

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing Agent is

hereby soliciting sealed bids for the above referenced RFP and you are hereby invited to submit a Lump

Sum Proposal for the Scope of Work described in this Request for Proposal, in strict accordance with the

Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Proposal.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM NO LATER THAN 2:00

p.m., January 30, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may

be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the

Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and

must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and RFP Number

and Title. Bidders must include one original and a Digital copy on a flash drive of the Bid as defined in

the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions regarding this solicitation must be emailed and received by the Purchasing Agent at

ecardillo@westerlyri.gov no later than 12:00 PM on January 22, 2026, in a Microsoft Word

attachment with the corresponding solicitation number. Questions, if any, and responses will be

posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this

solicitation. Bidders are responsible for checking the Town’s website for all addenda distributed

in response to questions and requests for additional information.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Quotes must be firm for a minimum of 120 days from date of submission.

2. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The

intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.

3. If the Bidder submits a supporting/additional document with their bid, that document must

include page numbers.

4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

2

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

SELECTION CRITERIA

The evaluation will be completed by the Selection Team. The members of the Team will, individually and

collectively, evaluate each properly submitted proposal, and shall select a group of finalists. Each finalist

may be interviewed by the Team to determine, all factors considered, the most qualified and capable

Bidder with which to contract. While the fee schedules will be discussed and considered during these

interviews, fees alone will not drive the committee’s decision.

RFP BID DOCUMENTS

Bidder Information – Pages 2-3

Attachment A – Scope of Work, Pages 4-7

Attachment B – Bid Form Page 8 (Must be submitted in a separate sealed envelope)

Attachment C – Instructions to Bidders, Pages 9-15

APPENDIX A – Federal and State Requirements, Pages 16-19

APPENDIX B – Federal and State Forms, Pages 20-33

APPENDIX C – Professional Services Standard Agreement, Pages 34-43

APPENDIX B FEDERAL AND STATE FORMS

Bidders must include, complete, sign all forms in this section.

ADDITIONAL INFORMATION

This solicitation is available at www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities

in the bids received and to accept and award the bid to the lowest qualified bid deemed most favorable to

the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion,

sexual orientation, or disability in accordance with applicable laws and regulations

Regards,

Eileen Cardillo

Purchasing Agent/Risk Manager

Town of Westerly/Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

ATTACHMENT A

Scope of Work

I. Overview

Westerly Public Schools is seeking a qualified vendor to provide professional development services for district leaders,

building leaders, coordinators, teacher leaders, and teachers. The purpose of this professional learning is to build the

skills and knowledge necessary to support continuous improvement and sustain high-quality implementation of the

district’s secondary ELA HQIM aligned to the district’s strategic plan. The selected vendor will deliver between five

and ten learning sessions through a combination of in-person and virtual formats to meet the needs of diverse educator

roles.

II. Objectives

The selected vendor will design and implement professional learning experiences that will:

● Build leader and teacher understanding of continuous improvement practices that support effective ELA

HQIM implementation.

● Strengthen the use of data to monitor implementation, inform instructional adjustments, and improve

student outcomes.

● Develop leadership capacity to align instructional priorities, professional learning, and coaching to district

ELA goals.

● Develop shared expectations for high-quality literacy instruction and assessment aligned to the strategic

plan to ensure consistency across classrooms within the middle and high school.

● Increase leader and teacher capacity to identify, scale, and sustain effective instructional practices that

improve student literacy outcomes.

III. Scope of Services

The vendor will provide:

1. Professional Development Sessions

○ A series of 5-10 training sessions offered in a mix of in-person and virtual formats based on

school and district needs.

○ Training sessions should include interactive, application-based learning experiences for leaders.

○ Opportunities for case studies, action planning, and real-world application of strategic planning

concepts.

2. Customized Content & Materials

○ Professional learning content must align with the WPS strategic plan.

○ Development of training materials, including guides, templates, and tools to support leaders in

strategic planning efforts.

○ Integration of evidence-based best practices in educational leadership and strategic planning.

3. Coaching & Follow-Up Support (Optional)

○ Provide leadership coaching or consultation for key stakeholders as they apply learning to their

work.

○ Support teams in developing action steps for implementing strategic planning practices in their

schools/departments.

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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS

IV. Vendor Qualifications

The selected vendor must

● Have expertise in secondary ELA HQIM specifically ELeducation and Odell.

● Demonstrate experience delivering high-quality professional learning for leaders and teachers.

● Provide examples of successful implementation in other school districts.

● Be familiar with district and school strategic plans.

V. Deliverables & Timeline

● A detailed PD plan outlining session topics, objectives, and delivery formats.

● Training materials, slide decks, and supporting resources.

● Attendance tracking and participant feedback surveys.

• Timeline for Implementation

The term of the contract will be for the period from February 23, 2026 to June 5, 2026.

Upon mutual agreement and the availability of funding, the district may extend this contract for

up to two additional years in one-year increments.

• Proposal Requirements

Proposals should include the following sections clearly identified:

Executive Summary

Previous Experience and Background

Capability, Capacity, Staffing and Qualifications

Work Plan/Approach Proposed

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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