Project Information

Bid Title

DN12212926 (WBS 20S.1045N, 20S.1075N) On-Call Snow & Ice Removal In Henderson and Polk County Addendum 1

Issuing Agency

Division of Highways

Location

North Carolina

Published Date

May 7, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DN12212926 (WBS 20S.1045N, 20S.1075N)

POC

DN12212926 (WBS 20S.1045N, 20S.1075N) On-Call Snow & Ice Removal In Henderson and Polk County

• DN12212926 ADD 1.pdf
  Doc. Type:
  Addendum
  Description: DN12212926 (WBS 20S.1045N, 20S.1075N) On-Call Snow & Ice Removal In Henderson and Polk County POC
• DN12212926 INV.pdf
  Doc. Type:
  Invitation to Bid
  Description: DN12212926 (WBS 20S.1045N, 20S.1075N) On-Call Snow & Ice Removal In Henderson and Polk County POC
• DN12212926 PROPOSAL.pdf
  Doc. Type:
  Proposals
  Description: DN12212926 (WBS 20S.1045N, 20S.1075N) On-Call Snow & Ice Removal In Henderson and Polk County POC

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JOSH STEIN

GOVERNOR

May 7, 2026

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

DANIEL H. JOHNSON

SECRETARY

ADDENDUM # 1

Contract ID:

TIP:

Federal Aid:

WBS:

County:

Description:

Letting Date:

DN12212926

N/A

State Funded

20S.1045N, 20S.1075N

Henderson and Polk

On-Call Snow & Ice Removal In Henderson and Polk County

May 12, 2026

Plan Holders

Content Summary: Pre-Bid Meeting Roster and Minutes, Provision Changes,

Question & Answer

The above contract has experienced the following revisions:

1. Pre-Bid Meeting Roster

2. Pre-Bid Meeting Minutes

3. Replace the DEICING CHEMICAL SUPPLIES Provision on pages R-2 – R-5 with the

attached

Bidder Questions/Concerns and Department Responses:

Bidder Question: Are hydraulic spreaders required, or can we use electric

spreaders?

Department Response: Hydraulic spreaders are required in accordance with the

contract documents. Electric spreaders will not be permitted.

These revisions do not change bid items or the associated quantities.

There is no ebsx addenda file associated with this addendum.

Please insert this addendum letter and any attachments into the addendum section

of the proposal and sign the acknowledgment receipt of addendum form. Thank you

for your attention to this matter.

Mailing Address:

NC DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS - DIVISION 14

253 WEBSTER ROAD

SYLVA, NC 28779

Telephone: (828) 331-5200

Fax: (828) 331-5201

Customer Service: 1-877-368-4968

Website: www.ncdot.gov

Location:

253 WEBSTER ROAD

SYLVA, NC 28779

If you have any questions, please contact the Division Proposal Engineer at (828) 331-

5200.

Sincerely,

Jeanette L. White, P.E.

Highway Division 14, Project Development-

Team Lead

DN12212926

Pre-Bid Meeting Minutes

693 Mountain Rd Hendersonville, NC 28791

5/4/2026 1:00 PM

• During the meeting, the entire contract was read through to ensure all attendees had a clear

understanding of the terms and requirements prior to bidding.

• It was stated that all required equipment must be fully prepared and ready for use no later than

September 30th. A dry run of operations is scheduled to take place during the week of October

5th – October 9th.

• The Division Maintenance Engineer confirmed that if a Contractor prepares their equipment

ahead of schedule and the equipment successfully pass inspection, they will be eligible to

receive the outfitting fee earlier than originally planned.

• It was clarified during the meeting that this is a 5-year non-renewable contract, subject to terms

and conditions outlined in the agreement.

• It was clarified that the 3 hours of compensation allotted for mobilization and demobilization

will be paid as a single combined total, rather than separately.

• Attendees were informed that, in the event of an extreme situation, state forces and/or the

National Guard may be operating within the project limits alongside contractors.

• It was clarified that the Engineer will determine the number of equipment units required for

each event, and that it is not guaranteed that all 10 pieces of equipment will be utilized every

time.

• It was confirmed that certified payroll documentation will not be required for this contract.

• NCDOT representatives will visit each contractor’s yard to conduct inspections of the equipment

to ensure compliance with contract requirements.

05/07/2026

DN12212926

R-2

Henderson and Polk

DEICING CHEMICAL SUPPLIES:

The Department of Transportation will provide all necessary deicing chemical materials and

abrasives necessary for snow and ice control operations. The Contractor’s equipment will be

loaded with deicing materials or abrasives in the same manner, and at the same locations as the

Department of Transportation’s equipment. The contractor shall return all unused materials to

the Department.

EQUIPMENT:

Equipment Complement

The Contractor shall provide the following types of equipment:

1. A minimum of 10 multi-rear-axle dump trucks, with operators, equipped with 12-foot

snowplow, tire chains, and 10-cubic-yard (minimum truck capacity) in bed material

spreader. (Spreaders, with tanks that allow the application of liquid chemicals at the

spinner, are required.)

a. A minimum of 10 trucks, as described above, will be assigned to the I-26 limits

described elsewhere in this contract.

2. A minimum of 2 graders, with operators, equipped with blades and tire chains. The

minimum blade length is 13 feet, and the maximum blade length is 15 feet. A 14-foot

blade is recommended. Minimum 150 HP rating required.

a. A minimum of 2 grader, as described above, will be assigned to the I-26 limits

described elsewhere in this contract.

3. A minimum of 3 loaders, with operators. Minimum 120 HP rating required. Minimum

2.5-cubic-yard bucket required.

a. A minimum of one loader, as described above, will be assigned to the County

Maintenance Yard, Polk, 151 Locust Street, Columbus, 28722.

b. A minimum of one loader, as described above, will be assigned to the Bulk Salt

Storage, US 25, 35.284103N 82.401278W.

c. A minimum of one loader, as described above, will be assigned to the County

Maintenance Yard, Henderson, 693 Mountain Rd Hendersonville NC 28791

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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