Project Information

Bid Title

Invitation for Bid 26-IB03-35 - District Plumbing Parts

Issuing Agency

Cupertino Union School District

Location

California

Published Date

Mar 10, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation for Bid 26-IB03-35 - District Plumbing Parts

• Scope of Work: The Cupertino Union School District seeks to retain a qualified vendor to provide District Plumbing Parts, specifically backflows to Cupertino Union School District schools
• Term of Contract: This is a one time purchase.
• Last day for Questions: March 20 @ 3:00 P.M.
• Bid Due Date: Tuesday, March 31 @ 1:00 P.M.
• Please click here to view and download the bid .

Attachment Preview

Cupertino Union School District

10301 Vista Drive

Cupertino, CA 95014

Invitation for Bids #26-IB03-35

DISTRICT PLUMBING PARTS

DATE DUE: March 31, 2026

By: Dana Ino

Director, Business Operations

NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received by the Director of Business Operations

until 1:00 p.m., March 31, 2026, for furnishing and delivering:

District Plumbing Parts

in accordance with the Cupertino Union School District specifications, and contract documents.

Bids shall be delivered and addressed to the Cupertino Union School District’s Director of

Business Operations, Door 10, 10301 Vista Drive, Cupertino, CA 95014, and shall be labeled

“District Plumbing Parts, Bid No. 26-IB03-35.” Any bidder who wishes his/her bid to be

considered is responsible for making certain that the bid is received by the Director of Business

Operations by the proper time. No oral, telegraphic, electronic, facsimile, or telephonic bids or

modifications will be considered unless specified. Bids received after the scheduled bid submittal

deadline will be returned unopened. It is the responsibility of the bidder to see that any bid

submitted shall have sufficient time to be received by the Director of Business Operations before

the bid submittal deadline. Late bids will be returned to the bidder unopened.

The receiving time by the Director of Business Operations will be the governing time for

acceptability of bids. Bids will not be accepted by telephone or facsimile machine. Bids must bear

original signatures and figures.

Specifications. Specifications are on the District’s website at

https://www.cusdk8.org/departments/purchasing/bid-opportunities.

Dana Ino

Director of Business Operations

Published: March 10, 17

IFB 26-IB03-35​

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Page 1​​

Cupertino Union School District

Section 1

SCOPE OF WORK

The Cupertino Union School District (hereinafter “the District”) seeks to retain a qualified firm(s)

to provide District Plumbing Parts, as specified herein, to Cupertino Union School District

schools and District Office departments throughout the District.

This will be a one time purchase. All products offered must be new, unused, and of the most

current product lines, design, manufacturer, and technology.

The products required to be provided under this Agreement and specified herein are hereby

defined/classified as follows:

● District Plumbing Parts, specifically backflows, as detailed on the pricing pages herein.

This work shall include, but not be limited to, the following tasks and shall be provided at no

additional cost to the District:

a. Provide delivery of all ordered supplies direct to the District warehouse.

b. Provide a process for the pickup, return, and crediting of returned items.

The District shall not be obligated to purchase any quantity of products/supplies specified herein,

and reserves the right to award any and all tasks of work. The decision of the District shall be

final.

Placing Orders

The District Maintenance Department will order and have backflows delivered to the District

warehouse, which is located at 10301 Vista Drive, Cupertino, CA 95014.

Note: District staff may desire to place orders by telephone or via email, using purchase orders or

procurement cards.

Receiving and Discrepancy Processing

a. All orders will be processed as ordered.

b. All order discrepancies will be handled between the Purchasing Department and

Contractor.

c. Credit memos will be included and must have all the information from the original

order.

IFB 26-IB03-35​

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Page 2​​

Cupertino Union School District

Schedule of Activities

The following outline is the anticipated schedule of activities for the solicitation of vendor

responses to this Invitation for Bids:

March 10, 2026 Distribution of Invitation for Bids

March 20 @ 3:00 pm Deadline for submitting questions

March 31, 2026 @ 1:00 p.m. Bids Due

March 31 Evaluation & Selection

April 3 Contract out

April 10 Purchase Order issued

IFB 26-IB03-35​

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Page 3​​

Cupertino Union School District

Section 2

INSTRUCTIONS TO BIDDERS

1. Submitting Bids. (a) The bid must be submitted on this form, in its entirety, (attachments

accepted) in a sealed envelope addressed as follows:

IFB 26-IB03-35 District Plumbing Parts

Cupertino Union School District

ATTN: Dana Ino, Director, Bus. Ops,

10301 Vista Drive, Door 10

Cupertino, Ca 95014.

The Cupertino Union School District will not be responsible for bids not properly

marked and delivered. Upon award, all submissions become a matter of public record.

● Date Due. Bids must arrive in the Purchasing and Warehouse office, Door 10, 10301 Vista

Drive, Cupertino, CA 95014, by the Date Due shown on the Invitation for Bid (IFB).

● Responsibility. Bidders are solely responsible for ensuring their bid is received by the

Cupertino Union School District in accordance with the solicitation requirements, before the

date and time specified in the IFB, and at the place specified. The Cupertino Union School

District shall not be responsible for any delays in mail or by common carriers or by

transmission errors or delays or mistaken delivery. Delivery of bid shall be made at the

office specified in the IFB. Deliveries made before the Date Due and time but to the wrong

Cupertino Union School District office will be considered nonresponsive unless redelivery

is made to the office specified before the Date Due and time specified in the IFB.

● Time for Receipt. Bids shall be due by 1:00 pm on March 31, 2026. Bids received after

the date and/or time stated will be considered late and will not be considered for award.

● Extension of Date Due and/or Time. The Cupertino Union School District reserves the

right to extend the Date Due and/or time when it is in the best interest of the Cupertino

Union School District.

2. Preparation. All bids must be typed or written in ink. Errors may be crossed out and corrected

in ink, then initialed in ink by the person signing the bid.

3. Firm Bid. Bidders’ prices shall remain firm for a period of ninety (90) days from the Date Due,

unless otherwise specified in the Invitation for Bid (IFB).

4. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The

Cupertino Union School District has the option of accepting or rejecting your bid.

5. Failure to Submit Bid. Your name may be removed from the mailing list if the Cupertino Union

School District receives no response to this bid.

IFB 26-IB03-35​

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Cupertino Union School District

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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