Year 5 Lead Service Line Replacement Program – Contract D

Project Information

Bid Title: Year 5 Lead Service Line Replacement Program – Contract D
Issuing Agency: City of Elgin, Illinois
Location: Illinois
Published Date: Feb 14, 2026
Closing Date: Mar 19, 2026
Government Level: State & Local
Status: Closed
Ref. #: 26-007
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation to Bid

Status Issued

Number 26-007 (Year 5 Lead Service Line Replacement Program – Contract D)

Issue Date & Time 2/13/2026 05:00:00 PM (CT)

Close Date & Time 3/19/2026 12:00:00 AM (CT)

Question Cut Off Date 3/16/2026 04:00:00 PM (CT)

Notes
Notice to Bidders

Bid 26-007

Year 5 Lead Service Line Replacement Program – Contract D (Emergency Repairs)

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing

Department, until 3:00 P.M., local time, on Thursday, March 19, 2026, for the City of Elgin’s Year 5 Lead Service Line Replacement Program – Contract D (Emergency Repairs). The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal.

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on March 19, 2026 , which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 8:00 AM, local time , Monday, March 9, 2026, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123 in the PW Training Room.

The scope of work includes but is not limited to approximately 27 partial lead service line replacements from b-box to interior water meter, approximately 7 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents.

The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than no later than March 16, 2026, at 4:00 pm.

Dated: February 13, 2026

Nick Etminan

Purchasing Officer

City of Elgin

Contact Information

Name Nick Etminan Purchasing Officer

Address 150 Dexter Ct.
Elgin, IL 60120 USA

Phone 1 (847) 931 x5606

Fax

Email nickon.etminan@elginil.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9118566

Bid Attachments

File Name Description File Size

14 items in 1 pages

AGREEMENT.pdf
AGREEMENT 299 KB 339510 7205288

BID BOND.pdf
BID BOND 85 KB 339510 7205289

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf
BIDDER’S EMPLOYEE UTILIZATION FORM 155 KB 339510 7205291

CERTIFICATION REQUIREMENTS.pdf
CERTIFICATION REQUIREMENTS 153 KB 339510 7205293

COVER SHEET.pdf
COVER SHEET 168 KB 339510 7205295

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 116 KB 339510 7205297

INSURANCE REQUIREMENT.pdf
INSURANCE REQUIREMENT 104 KB 339510 7205298

PRICING SHEET.pdf
PRICING SHEET 460 KB 339510 7205299

PROPOSAL SHEET.pdf
PROPOSAL SHEET 142 KB 339510 7205301

PROPOSAL SIGNATURE SHEET.pdf
PROPOSAL SIGNATURE SHEET 322 KB 339510 7205302

REFERENCES.pdf
REFERENCES 273 KB 339510 7205303

RESPONSIBLE BIDDER AFFIDAVIT.pdf
RESPONSIBLE BIDDER AFFIDAVIT 3.02 MB 339510 7205304

SEXUAL HARASSMENT.pdf
SEXUAL HARASSMENT 690 KB 339510 7205305

26-007_Contract 5D_Bid Package.pdf
26-007_Contract 5D_Bid Package 18.05 MB 339510 7205310
Attachment Preview: 26-007

Year 5 Lead Service Line Replacement Program – Contract D

Issue Date: 2/13/2026

Questions Deadline: 3/16/2026 04:00 PM (CT)

Response Deadline: 3/19/2026 12:00 AM (CT)

Contact Information

Contact: Nick Etminan Purchasing Officer

Address: 150 Dexter Ct.

Elgin, IL 60120

Phone: 1 (847) 931 x5606

Email: nickon.etminan@elginil.gov

Page 1 of 14 pages

Deadline: 3/19/2026 12:00 AM (CT)

26-007

Event Information

Number:

26-007

Title:

Year 5 Lead Service Line Replacement Program – Contract D

Type:

Invitation to Bid

Issue Date:

2/13/2026

Question Deadline: 3/16/2026 04:00 PM (CT)

Response Deadline: 3/19/2026 12:00 AM (CT)

Notes:

Notice to Bidders

Bid 26-007

Year 5 Lead Service Line Replacement Program – Contract D (Emergency

Repairs)

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the

Purchasing

Department, until 3:00 P.M., local time, on Thursday, March 19, 2026, for the City of

Elgin’s Year 5 Lead Service Line Replacement Program – Contract D

(Emergency Repairs). The specifications and bidding documents are available for

viewing and download for no cost at:

https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of

Elgin’s electronic bidding web portal.

An original bid bond (in the amount of 5% of the original bid amount) must be

delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than

12:00 pm on March 19, 2026, which sum shall be forfeited in case the successful

bidder fails to enter into a binding contract and provide a properly executed contract

and surety bond within 15 days after the date the contract is awarded by the City. All

bid documents shall be uploaded to

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at

8:00 AM, local time, Monday, March 9, 2026, at the City of Elgin’s Public Works

Department located at 1900 Holmes Road, Elgin, IL 60123 in the PW Training

Room.

The scope of work includes but is not limited to approximately 27 partial lead service

line replacements from b-box to interior water meter, approximately 7 full lead

service line replacements from water main to interior water meter, and all other

appurtenant work and materials necessary to complete the project throughout the

City of Elgin as set forth in the bid documents.

The successful bidder shall be required to furnish a Performance and Payment bond

equal to one hundred percent (100%) of the total contract price as security for the

faithful performance and payment of all bills and obligations arising from the

performance of the contract.

Page 2 of 14 pages

The successful bidder and all sub-contractors shall be required to conform to the

labor standards set forth in the Contract Documents. The successful bidder shall pay

prevailing wage and shall provide certified payrolls to the City for the duration of the

project. This project must comply with the Elgin Responsible Bidders Ordinance and

Deadline: 3/19/2026 12:00 AM (CT)

26-007

Elgin Residency Requirements.

The bidder shall submit, if requested by the City, a list of qualified references for

projects of similar size and scope of this project. Proposals withdrawn may not be

resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry

out the work. The right is reserved to reject any or all bids or to waive technicalities

and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to

Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov.

Questions regarding this bid package can be directed to Timo Bello, Utilities

Superintendent, by email at timo.bello@elginil.gov. Technical questions regarding

the scope of work should be addressed to Julie Morrison at Engineering

Enterprises, Inc. at jmorrison@eeiweb.com no later than no later than March 16,

2026, at 4:00 pm.

Dated: February 13, 2026

Nick Etminan

Purchasing Officer

City of Elgin

Bid Activities

Mandatory Pre-Bid Meeting

3/9/2026 8:00:00 AM (CT)

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 8:00 AM, local time, Monday,

March 9, 2026, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123 in the

PW Training Room.

BID SECURITY DUE

3/19/2026 12:00:00 PM (CT)

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing

Department, 150 Dexter Court no later than 12:00 pm on March 19, 2026.

Bid Attachments

AGREEMENT.pdf

AGREEMENT

BID BOND.pdf

BID BOND

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf

BIDDER’S EMPLOYEE UTILIZATION FORM

CERTIFICATION REQUIREMENTS.pdf

CERTIFICATION REQUIREMENTS

COVER SHEET.pdf

COVER SHEET

Download

Download

Download

Download

Download

Page 3 of 14 pages

Deadline: 3/19/2026 12:00 AM (CT)

26-007

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES

INSURANCE REQUIREMENT.pdf

INSURANCE REQUIREMENT

PRICING SHEET.pdf

PRICING SHEET

PROPOSAL SHEET.pdf

PROPOSAL SHEET

PROPOSAL SIGNATURE SHEET.pdf

PROPOSAL SIGNATURE SHEET

REFERENCES.pdf

REFERENCES

RESPONSIBLE BIDDER AFFIDAVIT.pdf

RESPONSIBLE BIDDER AFFIDAVIT

SEXUAL HARASSMENT.pdf

SEXUAL HARASSMENT

26-007_Contract 5D_Bid Package.pdf

26-007_Contract 5D_Bid Package

Requested Attachments

AGREEMENT

(Attachment required)

AGREEMENT

BID BOND

(Attachment required)

BID BOND

BIDDER’S EMPLOYEE UTILIZATION FORM

(Attachment required)

BIDDER’S EMPLOYEE UTILIZATION FORM

CERTIFICATION REQUIREMENTS

(Attachment required)

CERTIFICATION REQUIREMENTS

COVER SHEET

(Attachment required)

COVER SHEET

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES

(Attachment required)

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES

CERTIFICATE OF INSURANCE

(Attachment required)

CERTIFICATE OF INSURANCE

PRICING SHEET

(Attachment required)

PRICING SHEET

Page 4 of 14 pages

Deadline: 3/19/2026 12:00 AM (CT)

Download

Download

Download

Download

Download

Download

Download

Download

Download

26-007

PROPOSAL SHEET

(Attachment required)

PROPOSAL SHEET

PROPOSAL SIGNATURE SHEET

(Attachment required)

PROPOSAL SIGNATURE SHEET

REFERENCES

(Attachment required)

REFERENCES

RESPONSIBLE BIDDER AFFIDAVIT

(Attachment required)

RESPONSIBLE BIDDER AFFIDAVIT

SEXUAL HARASSMENT

(Attachment required)

SEXUAL HARASSMENT

26-007_Contract 5D_Bid Package

26-007_Contract 5D_Bid Package

Bid Lines

1 ASBESTOS ABATEMENT

(Response required)

Quantity: 1 UOM: EACH

Supplier Notes:

Price: $

2 WATER SERVICE CONNECTION AT B-BOX - 1"

(Response required)

Quantity: 48 UOM: EACH

Supplier Notes:

Price: $

3 WATER SERVICE CONNECTION AT B-BOX - 1.5"

(Response required)

Quantity: 1 UOM: EACH

Supplier Notes:

Price: $

Page 5 of 14 pages

Deadline: 3/19/2026 12:00 AM (CT)

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

26-007
Commodity Codes: NAICS 236220Commercial and Institutional Building Construction
NAICS 237110Water and Sewer Line and Related Structures Construction
NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
NAICS 541330Engineering Services
NAICS 562910Remediation Services

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Type	Invitation to Bid
Status	Issued
Number	26-007 (Year 5 Lead Service Line Replacement Program – Contract D)
Issue Date & Time	2/13/2026 05:00:00 PM (CT)
Close Date & Time	3/19/2026 12:00:00 AM (CT)
Question Cut Off Date	3/16/2026 04:00:00 PM (CT)
Notes	Notice to Bidders Bid 26-007 Year 5 Lead Service Line Replacement Program – Contract D (Emergency Repairs) Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, March 19, 2026, for the City of Elgin’s Year 5 Lead Service Line Replacement Program – Contract D (Emergency Repairs). The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on March 19, 2026 , which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 8:00 AM, local time , Monday, March 9, 2026, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123 in the PW Training Room. The scope of work includes but is not limited to approximately 27 partial lead service line replacements from b-box to interior water meter, approximately 7 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than no later than March 16, 2026, at 4:00 pm. Dated: February 13, 2026 Nick Etminan Purchasing Officer City of Elgin

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Year 5 Lead Service Line Replacement Program – Contract D

Project Information

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