Project Information

Bid Title

Bid Packet Axis Door Station and Gallagher Door Access Control 3

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 18, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

77-20260430091005 DCS

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	77-20260430091005 DCS	Advertised Date	05/18/2026 5:00 PM
RFx #	3170035746	Submission Date	05/26/2026 9:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the Unpriced P

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
93623	Serv GenEqMainDoorAu

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Bid Packet Axis Door Station and Gallagher Door Access Control 3

Attachment Preview

DESOTO COUNTY SCHOOLS

5East South Street • Hernando, Mississippi 38632

662-429-5271•fax 662-429-4198•Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

To: Prospective Bidder

From: Jenifer Hale

DeSoto County Schools

5 E. South Street

Hernando, MS 38632

662-449-7168

Issue Date: April 27, 2026

Notice of Bid/Reverse Auction

Unpriced Bid Proposals

Date: May 21, 2026

Time: 9:00 am, CST

Location: DeSoto County Schools

Central Services

5 East South Street

Hernando, MS 38632

BID NOTICE

Bid Opening/Reverse Auction

Date: May 26, 2026

Time: 9:00 am, CST

Location: DeSoto County Schools

Central Services

5 East South Street

Hernando, MS 38632

Bid Items

Bid Number: #399-DOOR-DCS26

Description: Axis Door Station and Gallagher Door Access Installation

Procurement Schedule:

Public Notice to Newspaper

Advertisement Publication Dates

Release of Bid

Deadline for Questions/Clarifications

Unpriced Bid Proposals

Reverse Auction for Approved Bidders

Anticipated Board Approval

April 27, 2026

April 30, 2026 & May 7, 2026

April 30, 2026

May 14, 2026, Noon CST

May 21, 2026, 9:00 am, CST

May 26, 2026, 9:00 am, CST

June 4, 2026

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS

5East South Street • Hernando, Mississippi 38632

662-429-5271•fax 662-429-4198•Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS

38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of

the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals

must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time

specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any

and/or all Unpriced Proposals received and to waive any and all informalities.

1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall

not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the

District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed,

or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8” x 10” or larger

envelope. Please label the envelope or shipping package as follows or the bid may be rejected:

Attn: Jenifer Hale

Axis Door Station and Gallagher Door Access Installation Unpriced Proposal

#399-DOOR-DCS26

May 21, 2026, 9:00 AM

Name of company or person submitting bid

2. Any Unpriced Proposal received after the opening date or time shall be refused and marked “Late Unpriced

Proposal” and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal

opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility

of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.

3. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the

Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced

Proposal, the bidder must submit a new Unpriced Proposal with the words “Modified Unpriced Proposal” shown

in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains

the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws

an Unpriced Proposal, all documents shall remain the property of the District.

4. The District shall issue a written addendum if substantial changes, which impact the technical submission of

proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested

bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda

shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior

addenda only to the extent specified.

5. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.

6. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when

necessary.

7. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced

Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should

the bidder’s response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right

to reject the bid.

8. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement weather,

an emergency situation or any other act of nature, for which closure prevents the opening of bids at the

originally advertised date and time, all bids received shall be publicly opened and read aloud on the next

business day that the District’s Superintendents Office shall be open for business at the previously advertised

time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be

advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such

changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse

auction due to no fault of the District.

9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the

requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the

date and time designated in the Procurement Schedule by email to www.dcs.purchasing@dcsms.org. The

District will respond to all inquiries and render an official interpretation of the question in writing via

addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its

acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &

Agreement Form and returning it with their Unpriced Proposal.

Qualification of Bidders:

Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork and

alternate specifications (if applicable) will be invited to participate in the electronic reverse auction. The District reserves

the right to extend the auction date, if necessary, to complete the pre-qualification process.

New Vendors:

A New Vendor Packet has been included for any bidder that has not previously worked with DeSoto County Schools. This

bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall complete the

packet and submit along with any other required documents due with the Unpriced Proposal.

Method of Bidding:

Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and

time of May 26, 2026, at 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and

the approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to

participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or

bidding process, please call Central Bidding at 225-810-4814.

Accounting Practices:

The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The

DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order

and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall

provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District.

The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or

within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In

the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in

dispute, as per Miss. Code Ann. 31-7-305.

Budgetary/Funding Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations

or penalty based upon availability of funds.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for

the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances

shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.

Insurance Requirements:

The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance

coverage of $1,000,000 and workers’ compensation insurance coverage of $500,000 per occurrence and listing the District

as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded

bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS

5East South Street • Hernando, Mississippi 38632

662-429-5271•fax 662-429-4198•Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Axis Door Station and Gallagher Door Access Installation

Bid #399-DOOR-DCS26

Specifications

The DeSoto County School District (DCSD) is bidding Axis Door Station and Gallagher Door Access Installation at various school

locations. This bid is for Axis Door Station and Gallagher Door Access Installation. Items will need to be delivered to the

school’s location, unpacked, assembled and installed by the winning vendor by the due date listed in the specifications. Bids

should include labor, materials, use of equipment and freight.

• Shipping and handling (if any) must be included in the bid price.

• Shipments will go to the school location listed on the Unpriced Proposal Form.

• Reverse auction will include the total cost for ALL items and installation. This will be a 1-line reverse auction with anti-sniping

enabled.

• Upon completion of the reverse auction, the winning vendor must provide an itemized price breakdown for each item listed

in the bid for purchase order entry purposes.

• Vendor must provide evidence of 5 years of experience with Gallagher systems.

• Vendors are responsible for replacement of any damaged or lost items at no additional cost to the DCSD.

• Please note that all items are to be delivered and installed and completed no later than September 30, 2026.

• All items shall be delivered, unpacked, assembled, and installed etc. at the school location by the winning vendor by the

above specified Delivery Due Dates.

• Payment will not be processed until all items have been delivered, are assembled, in place as specified, and are in acceptable

condition per the DCSD.

• Deadline for any vendor questions regarding this bid is May 14, 2026, by 12pm, CST. All questions must be addressed to

dcs.purchasing@dcsms.org.

• The following items need to be completed and included in bidder’s Unpriced Proposal submission due May 21, 2026, by 9:00

am, CST:

 Vendor Information & Agreement form

 Unpriced Proposal Forms

 New Vendor Packet (if applicable)

 W-9

 Proof of insurance coverage (Acord Form) per the guidelines listed in the Instructions and Terms for Reverse

Auction.

 Specs of products if bidding an alternate

• If any information is not included by the bidder in their Unpriced Proposal submission, the DCSD reserves the right to not

invite the bidder to participate in the reverse auction scheduled for May 26, 2026, at 9:00 am, CST.

SIGNATURE

PRINTED NAME

DATE

TITLE

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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