Project Information

Bid Title

ITB 26050-B: Fayette Senior Center – Renovation & Construction

Issuing Agency

Fayette County

Location

Georgia

Published Date

Feb 20, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB 26050-B: Fayette Senior Center – Renovation & Construction

Fayette County, Georgia requests all qualified contractors to submit formal sealed bids for renovation of the Fayette County Senor Services building.

Bids will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Thursday, March 26, 2026. You may also submit your bid through the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Mandatory Pre-Bid Meeting: 2:00p.m., Tuesday, March 17, 2026, at 4 Center Dr. Fayetteville, GA  30214
Questions Due: 2:00p.m., Thursday, March 19, 2026
Bids Due: 3:00p.m., on Thursday, March 26, 2026

26050-B ITB
26050-B Drawings

Attachment Preview

February 20, 2026

Subject: ITB 26050-B: Fayette Senior Center – Renovation & Construction

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a bid for renovation and expansion of the Café

and Meals on Wheels program areas of the Fayette County Senior Services facility. You are

invited to submit a bid in accordance with the information contained herein.

A mandatory pre-bid conference will be held at 2:00 p.m. on Tuesday, March 17, 2026, at 4

Center Drive, Fayetteville, GA 30214 to provide an opportunity for you to become more familiar

with the project, and to ask questions. Companies that attend will be invited to submit bids.

Questions concerning this invitation to bid should be addressed to Sherry White in writing

via email to PurchasingGroup@fayettecountyga.gov or fax to (770) 305-5208. Questions

will be accepted until 2:00 p.m. on Thursday, March 19, 2026.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The

office telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, Georgia 30214

Bid Number: 26050-B

Bid Name: Fayette Senior Services Renovation - Construction

Your envelope must be sealed, and should show your company's name and address.

Bids will be received at the above address until 3:00 p.m. on Thursday, March 26, 2026, in the

Purchasing Department, Suite 204. Bids will be opened at that time.

Bids must be signed to be considered. Late bids cannot be considered. Faxed bids or emailed

bids cannot be considered.

If you download this invitation to bid from the county's web site, it will be your responsibility to

check the web site for any addenda that might be issued for this solicitation. The county cannot

be responsible for a vendor not receiving information provided in any addendum.

Thank you for participating in the solicitation process.

Sincerely,

Ted L. Burge s

Director of Purchasing

Invitation to Bid #26050-B

Fayette Senior Services Renovation - Construction

GENERAL TERMS AND CONDITIONS

1. Definitions:

a. Bidder: A company or individual who submits a bid in response to this Invitation to

Bid.

b. Successful Bidder: The company or individual that is awarded a contract.

c. Contractor: The Successful Bidder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract

with the County, incorporating the invitation to bid and the bidder’s bid. The binding offer

includes compliance with all terms, conditions, special conditions, specifications, and

requirements stated in the invitation to bid, except to the extent that a bidder takes written

exception to such provisions, and the County agrees to the exception. All such terms,

conditions, special conditions, specifications, and requirements will form the basis of the

contract. The bidder should take care to answer all questions and provide all requested

information, and to note any exceptions in the bid submission. Failure to observe any of the

instructions or conditions in this invitation to bid may result in rejection of the bid.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall

constitute a firm offer that is binding for ninety (90) days from the date of the bid opening to

the date of award.

4. Bidder’s Questions: The County will post answers to questions and/or other information

concerning the Invitation to Bid in the form of an addendum on the County’s website at

www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the

website for any addenda issued for this invitation to bid.

5. References: Include with your bid a list of three (3) jobs that your company has done that

are of the same or similar nature to the work described in this invitation to bid, on the form

provided. Include all information as requested on the form.

6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed

opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official

authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

Bid Number: 26050-B

Bid Name: Fayette Senior Center – Renovation and Construction

Also show your company name on the envelope. You may submit sealed bids in person, by

U.S. mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other

electronic means. Once submitted, all bids become the property of Fayette County.

7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

8. Late Bids: Bids not received in the Purchasing Department by the time and date of the

scheduled bid opening will not be considered.

9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized

by the County in the Invitation to Bid. If a responder submits more than one bid without

being requested or authorized to do so, the County may disqualify the bids from that

responder, at the County’s option.

10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,

before the bid opening by sending written notification to the Director of Purchasing.

Bids may be withdrawn after the bid opening only with written authorization from

the Director of Purchasing.

11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or

irregularity in any bid received. In case of a discrepancy between unit prices and extended

prices, the unit price will govern unless the facts or other considerations indicate another

basis for correction of the discrepancy.

12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise

specified in the contract. All prices bid for commodities, supplies, equipment, or other

products shall be quoted FOB Destination, Fayette County or job site.

13. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated

in the invitation to bid, shall list such substitutions or deviations on the “Exceptions to

Specifications” sheet provided, or on a separate sheet to be submitted with the bid. The

absence of such list shall indicate that the bidder has taken no exception to the

specifications. The evaluation of bids and the determination as to equality and acceptability

of products or services offered shall be at the discretion of the County.

14. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is

not made in connection with any competing bidder, supplier, or service provider submitting

a separate response to this invitation to bid, and is in all respects fair and without collusion

or fraud.

15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into

consideration payment terms, vendor qualifications and experience, quality, references, any

exceptions listed, and/or other factors deemed relevant in making the award. The County

may make such investigation as it deems necessary to determine the ability of the bidder to

perform, and the bidder shall furnish to the County all information and data for this purpose

as the County may request. The County reserves the right to reject any bid item, any bid, or

all bids, and to re-advertise for bids.

16. Unbalanced Bid: If the County determines that the apparent low bid is unbalanced, the

County retains the right to negotiate with the apparent low bidder for the purpose of

correcting the bid imbalance without changing the overall bid amount. If the apparent low

bidder and the County cannot reach agreement, the County may deem the apparent low bid

non-responsive. In such case, the County reserves the right to award to the next-lowest

bidder, or to reject any and all bids and re-advertise the project.

17. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any

deviation from standard payment terms must be specified in the resulting contract, and

both parties must agree on such deviation. Cash discounts offered will be a consideration in

awarding the bid, but only if they give the County at least 15 days from receipt of invoice to

pay. For taking discounts, time will be computed from the date of invoice acceptance by the

County, or the date a correct invoice is received, whichever is the later date. Payment is

deemed made, for the purpose of earning the discount, on the date of the check.

18. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that

contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit

shall declare the specific included information which constitutes trade secrets. Any trade

secrets must be either (1) placed in a separate envelope, clearly identified and marked as

such, or (2) at a minimum, marked in the affidavit or an attached document explaining

exactly where such information is, and otherwise marked, highlighted, or made plainly

visible. See O.C.G.A. § 50-18-72 (A)(34).

19. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County may

reveal any trade secret materials contained in the bid to all County staff and officials

involved in the selection process, and to any outside consultant or other third parties who

may assist in the selection process. The bidder agrees to hold harmless the County and each

of its officers, employees, and agents from all costs, damages, and expenses incurred in

connection with refusing to disclose any material which the bidder has designated as a trade

secret.

20. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is

recommended for award to the Board of Commissioners or the County Administrator, or

before the County renews, extends, or otherwise modifies a contract after it has been

awarded, the Contractor must disclose certain relationships with any County Commissioner

or County Official, or their spouse, mother, father, grandparent, brother, sister, son or

daughter related by blood, adoption, or marriage (including in-laws). A relationship that

must be reported exists if any of these individuals is a director, officer, partner, or employee,

or has a substantial financial interest the business, as described in Fayette County Ordinance

Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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