Project Information

Bid Title

DHLRI Alternative Workspace Pilot

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Dec 9, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

OSU-260032

Original Source

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Bid Documents

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Project Description

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
11/24/2025	12/16/2025	OSU-260032	The Ohio State University	Local Higher Education	DHLRI Alternative Workspace Pilot	A/E	TBD	Q&A	TBD

Attachment Preview

Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name DHLRI Alternative Workspace Pilot

Davis Heart and Lung Research Institute

Project Location (0113)

City / County Columbus / Franklin

Owner

The Ohio State University

Delivery Method Study

No. of paper copies requested (stapled, not bound)

0

Response Deadline 12/16/2025

12:00 PM

(NOON) local time

Project Number

OSU-260032

Project Manager

Carrie Hyde

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

1

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the Statements of Qualifications (Form F110-330) via email to

DHLRI_Alternative_Workspace_Pilot.01_Selection@docs.e-builder.net. In the subject line, include the project number and

name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Carrie Hyde at hyde.164@osu.edu with the project number included in

the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC

website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The Ohio State University College of Medicine is requesting design services to complete a study to evaluate options for a

proposed alternative workspace concept. The project will be located at Davis Heart and Lung Research Institute (DHLRI)

at 473 W 12th Ave. Columbus, OH 43210. The project will utilize approximately 9,000 sqft of the 2nd floor of DHLRI.

The purpose of this study is to evaluate alternative office space solutions aimed at optimizing utilization and operational

efficiency. The envisioned space will serve as a shared office environment, designed to offer preferred accommodations

that appeal to medical professionals and encourage their engagement. The study will include an assessment of spatial

concepts, operational implications, and associated costs to support informed decision-making.

Pending evaluation of the study, available funding, and approval from the College of Medicine, the University may elect to

extend this contract into full design services.

Should this project extend to full design services, this project will be required to be designed and delivered within a

collaborative BIM-enabled environment following The Ohio State University BIM Project Delivery Standards. The Primary

firm submitting for the project will be required to have the BIM expertise capable of meeting the aforementioned

standards. The Ohio State University BIM Project Delivery Standards can be accessed via the OSU FOD website: BIM

Project Delivery Standards.

The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in

Section 2 of the Ohio State University BIM Project Delivery Standards.

Design BIM Use Case

2.3.1.1. Model Authoring – Design Intent BIMs (Required for the

Architectural team and the Engineering team)

2.3.1.2. Model Authoring – Design Intent BIMs (Required for the

architectural team, preferred for the engineering team)

2.3.2. Existing Conditions Documentation/Modeling

2.3.3. Program of Requirements (PoR) Validation

2.3.4. Site Design

2.3.5. Model Based User Group Meetings/Reviews

2.3.6. Sustainability (Energy Modeling/Simulation and

Performance)/ Design Simulation/Analysis

Required Additional Notes

X

X

X

X

F110-02-2024-OCT

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Request for Qualifications (Registered Design Professional) continued

Design BIM Use Case

2.3.7. Clash Prevention

2.3.8 Quantity Schedule

Construct BIM Use Case

2.4.1. Model Authoring – Trade Coordination BIMs

2.4.2. Model Authoring – Shop/Fabrication BIMs

2.4.3. Clash Detection

2.4.4. Model-based Scheduling (Sequencing/Simulation)

2.4.5. Model-based Estimating (Quantification/Cost Estimating)

2.4.6. Site Analysis Planning

Required Additional Notes

X

Required Additional Notes

X

X

The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in

Section 4 of the Ohio State University BIM Project Delivery Standards

Deliverable

BIM Execution Plan

Design Intent BIMs

Revit Model Rule Set Results

Interim Architectural and Structural

Conformed Design Intent BIMs

Project Base Point

Conformed Design Intent BIMs

Interim Asset Worksheet

Final Asset Worksheet

Required

X

X

X

X

X

X

X

X

Should this project extend to full design services, this project may include asset tagging. The Primary firm submitting for

the project is required to have the expertise capable of meeting this prerequisite and is responsible to support their

consultants to meet this requirement. The Asset Tagging Process Diagram, Asset Worksheet Template, and LOD Matrix

can be accessed via the OSU FOD website (https://fod.osu.edu/resources) under Design Guidelines, Specifications,

Standards; Specifications and Standards; Building Information Modeling (BIM).

B. Scope of Services

The project and construction budget for this project is not yet determined.

For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement,

commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the

Program of Requirements.

Should this project extend to full design services, the University shall participate in the selection of sub-discipline

consultants.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity

(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A

– A/E Terms and Conditions Article 7.2.6.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted.

During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

F110-02-2024-NOV

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Request for Qualifications (Registered Design Professional) continued

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

The project team (Owner / A/E / Contractor) will be required to utilize the University’s Project Management System, for all

compatible services required by the University.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the

e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

The A/E will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which

incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,

as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The A/E is responsible for all costs incurred

related to compliance with these policies.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Demonstrated experience and creative approach for office space optimization.

2. Experience in design of similar space concepts

3. Demonstrated experience in workplace Change Management

4. Similar constructed projects with Owner feedback on user satisfaction and utilization rates

5. Sustainable design experience

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must be designed by the Lead Firm.

C. Estimated Budget / Funding

State Funding:

$0.00

Other Funding:

$TBD

Construction Cost: $TBD

Total Project Cost: $TBD

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

01 / 26

TBD

TBD

TBD

E. Estimated Basic Fee Range (see note below)

$ 28,000 (Study Only)

F. EDGE Participation Goal

Percent of initial Total A/E Fee (should the

contract move into full design services): 5%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic

Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

H. Additional Service Providers Required

Lead A/E Discipline: Architectural

Secondary

IT Design Engineer

Disciplines:

Interior Design

Furniture Design

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

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Request for Qualifications (Registered Design Professional) continued

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design

services which represent the University’s Design Guidelines for Buildings and Landscape buildings-

landscape.pdf

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested firms are required to address their BIM project delivery experience and how they will implement Building

Information Modeling (“BIM”) on the project by documenting:

• The ability for the entire team to effectively collaborate and share models and data.

• Each discipline’s model manager and their relevant experience.

• How the A/E will support a consultant that does not have sufficient BIM experience to meet the above

expectations.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

F110-02-2024-NOV

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Request for Qualifications (Registered Design Professional) continued

Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2024-NOV

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