Project Information

Bid Title

SUPPLYING AND HAULING OF CRUSHED, UNCOATED ROCK FOR CHIP SEAL 2026

Issuing Agency

County of Deschutes

Location

Oregon

Published Date

Jan 14, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid/RFP Due Date:

Wednesday, January 28, 2026 - 2:00pm

Bid/RFP Status:

Open - accepting bids and proposals

DESCHUTES COUNTY, OREGON
ROAD DEPARTMENT INVITATION TO BID SUPPLYING AND HAULING OF CRUSHED, UNCOATED ROCK FOR CHIP SEAL 2026

Bids will be received, until but not after, 2:00 p.m. on January 28, 2026 , at which time all bids for the above-entitled public works project will be publicly opened and read aloud at the Deschutes County Road Department, 61150 SE 27th Street, Bend, Oregon 97702.

The Class of Work of this Project is Rock Production. The Work will consist of, but not be limited to, furnishing and delivery of aggregate materials as follows:

• A total of 13,050 tons of 3/8” – No 4 crushed, uncoated rock for chip seal to specified stockpiles in the Redmond and Bend Maintenance Zones.

Specifications and other bid documents are available on the Deschutes County BidLocker Portal at https://bidlocker.us/a/deschutescounty/BidLocker .

Please see the attached documents for more information.

If you are interested in this Bid, please register via Deschutes County BidLocker Portal by using the "Express Interest" button on the solicitation page.

Supporting Documents

Bidding Documents (2 MB)

Attachment Preview

BIDDING DOCUMENTS

PROJECT:

BID OPENING:

SUPPLYING AND HAULING OF CRUSHED,

UNCOATED ROCK FOR CHIP SEAL 2026

JANUARY 28, 2026, 2:00 PM

COMPLETION DATE: MAY 31, 2026

CONTRACTING AGENCY:

61150 SE 27TH STREET

BEND, OREGON 97702

PHONE: (541) 388-6581

FAX: (541) 388-2719

WEB: www.deschutescounty.gov/road

BIDDING DOCUMENTS

SUPPLYING AND HAULING OF CRUSHED, UNCOATED ROCK FOR

CHIP SEAL 2026

TABLE OF CONTENTS

INVITATION TO BID……………………………………………………………………………………A1

INFORMATION FOR BIDDERS…………………….……………………………………….………..A2

BID PROPOSAL FORM…………………………………………………………………….………….B1

ADDENDA CERTIFICATION FORM…………………...………………………………….………….B4

CONTRACT AGREEMENT FORM (FOR INFORMATION ONLY)…………………….………….C1

SPECIFICATIONS…….……………………..……………………………………………….………SP1

DESCHUTES COUNTY, OREGON

ROAD DEPARTMENT

INVITATION TO BID

SUPPLYING AND HAULING OF CRUSHED, UNCOATED ROCK

FOR CHIP SEAL 2026

Sealed bids will be received, until but not after, 2:00 p.m. on January 28, 2026, at which time all bids for the above-

entitled public works project will be publicly opened and read aloud at the Deschutes County Road Department, 61150

SE 27th Street, Bend, Oregon 97702.

The Class of Work of this Project is Rock Production. The Work will consist of, but not be limited to, furnishing and

delivery of aggregate materials as follows:

• A total of 13,050 tons of 3/8” – No 4 crushed, uncoated rock for chip seal to specified stockpiles in the Redmond

and Bend Maintenance Zones.

Specifications and other bid documents are available on the Deschutes County BidLocker Portal at

https://bidlocker.us/a/deschutescounty/BidLocker. Inquiries pertaining to these specifications shall be directed to Brett

Hamrick, Operations Manager, in writing at Brett.Hamrick@deschutescounty.gov or the address above.

Bids can be made electronically using the Deschutes County BidLocker portal at the web address listed above, or on

paper using the forms furnished by the County. Email submissions will not be considered. Bidders who wish to submit a

paper bid shall notify the Agency Contact, in writing, a minimum of forty-eight (48) business hours prior to the bid

closing date and time. Bidders who submit a paper bid proposal but do not provide the required notification will be

deemed non-responsive. Paper bid proposals shall be mailed or hand-delivered to the Deschutes County Road

Department at the address listed above in a sealed envelope plainly marked “BID FOR SUPPLYING AND HAULING

OF CRUSHED, UNCOATED ROCK FOR CHIP SEAL 2026” and the name and address of the bidder.

Bidders shall register a vendor account using the BidLocker website at https://bidlocker.us/Account/Signup and register

with Deschutes County on the BidLocker platform in order to submit an electronic bid. BidLocker vendor registration is

free of charge. If technical assistance is needed, please contact BidLocker at 267-225-1407 and/or help@bidlocker.us.

Bidders are encouraged to allow extra time to ensure proposals are uploaded by the deadline.

Deschutes County may reject any bid not in compliance with all prescribed bidding procedures and requirements, and

may reject for good cause any or all bids upon a finding of Deschutes County it is in the public interest to do so. The

protest period for this procurement is seven (7) calendar days.

CHRIS DOTY

Road Department Director

PUBLISHED:

DAILY JOURNAL OF COMMERCE: January 16, 2026

A1 – INVITATION TO BID

INFORMATION FOR BIDDERS

1. General Description of Project. A general description of the work to be

performed is contained in the Invitation to Bid. The scope is indicated in the

applicable parts of these Bidding Documents.

2. Contract Documents. The Contract documents under which it is proposed

to execute the work consist of the material bound herewith. These Contract

documents are intended to be mutually complementary and to provide all

details reasonably required for the execution of the proposed work.

Any person contemplating the submission of a proposal and being in doubt

as to the meaning or intent of said contract document shall at once notify,

in writing, the Road Department Director of Deschutes County, Oregon.

Any interpretation of change will be mailed or delivered to each person

receiving a set of documents.

3. Form of Proposals. All proposals must be submitted using one of the

following methods:

• Via the Deschutes County BidLocker portal at:

https://bidlocker.us/a/deschutescounty/BidLocker

• Via paper bid proposal, on the forms furnished, mailed or hand-

delivered to:

Deschutes County Road Department

61150 SE 27th Street

Bend, OR 97702

Bidders who wish to submit a paper bid proposal shall notify the Agency

Contact, Brett Hamrick, Operations Manager, in writing a minimum of

forty-eight (48) business hours prior to the Bid Closing date and time, at:

Email: brett.hamrick@deschutescounty.gov; or

Mailing Address: 61150 SE 27th Street, Bend, Oregon 97702.

Bidders who submit a paper bid proposal but do not provide the required

notification will be deemed non-responsive.

4. Substitutions. Materials and/or products called for in the specifications are

named in order to establish a standard of quality design. Manufacturers or

suppliers of products similar to those specified may submit bids on the work

providing requests for approval of substitution materials are made at least

seven (7) calendar days prior to the bid opening. Adequate information on

which to base approval or disapproval must be furnished to the Road

Department Director or his representative and the Road Department

Director shall be the sole judge of any request. When the Road Department

Director approves a substitution, it is with the understanding that the

Contractor guarantees the substituted article or materials to be equal or

better than the specified.

A2 – INFORMATION FOR BIDDERS

5. Preparation of Proposals. For electronic bid proposal submissions, all

fields in the BidLocker proposal form must be completed and all required

documents must be uploaded. For paper bid proposal submissions, all

blank spaces in the proposal form must be filled in, in ink, or typed, in both

words and figures where required. No changes shall be made in

phraseology of the forms. Written amount shall govern in cases of

discrepancy between the amount stated in writing and amount stated in

figures.

Any proposal shall be deemed informal which contains omissions, erasures,

alterations, or additions of any kind, or prices uncalled for, or which, in any

manner shall fail to conform to the conditions of the published invitation to

bidders.

The bidder shall sign his/her proposal in the blank space provided therefore.

Proposals made by corporations or partnerships shall contain names and

addresses of the principal officers or partners therein. If a corporation

makes a proposal, it must be signed by one of the principal officers thereof,

and the corporate seal affixed.

If made by a partnership, it must be signed by one of the partners, clearly

indicating that he is signing as a partner of the firm. In the case of a proposal

made by a joint venture, each of the joint venturers must sign the proposal

in his personal capacity.

The wording of the proposal shall not be changed. Any additions,

conditions, limitations or provisions inserted by the bidder will render the

proposal irregular and may cause its rejection.

6. Submission of Proposals. All proposals must be submitted in the time

and place and in the manner prescribed in the Invitation to Bid. A

responsive bid proposal must include the completed items listed in Section

18 of the Information for Bidders.

Bidders submitting an electronic Bid Proposal shall register a vendor

account using the BidLocker website at https://bidlocker.us/Account/Signup

and register with Deschutes County on the BidLocker platform in order to

submit an electronic bid. BidLocker vendor registration is free of charge. If

technical assistance is needed, please contact BidLocker at 267-225-1407

and/or help@bidlocker.us. Bidders are encouraged to allow extra time to

ensure proposals are uploaded by the deadline.

7. Modification or Withdrawal of Proposal. Any bidder may modify his bid

by written or telegraphic communication at any time prior to the scheduled

closing time for receipt of bids, provided such communication is received by

the County prior to the closing time, and provided further that a written

confirmation of a telegraphic modification over the signature of the bidder

was mailed prior to the closing time. If written confirmation of a telegraphic

communication is not received within at least two calendar days of the

closing time, no consideration will be given to the modification. The written

or telegraphic communication should not reveal the bid price, but should

state the addition or subtraction or other modification so that the County will

not know the final prices or terms until the sealed bid is opened.

A3 – INFORMATION FOR BIDDERS

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 237310Highway, Street, and Bridge Construction

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