Project Information

Bid Title

Route 66 Bells Station Oil Derrick Lighting and Installation

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Feb 18, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-851

Original Source

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Project Description

Bid ID:	IFB 26-851
Addendum:	0
Bid Due Date:	3/11/2026
Description:	Route 66 Bells Station Oil Derrick Lighting and Installation
Bid Document:	IFB 26-851 Route 66 Bells Station Oil Derrick Lighting & Installation.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

IFB 26-851

Supplies or Services Requested: Route 66 Bells Station Oil Derrick

Lighting and Installation

Department: Parks, Culture, and Recreation

NIGP Commodity Code(s): 906-58

Solicitation Schedule

EVENT

IFB Issue Date

DATE

2/18/2026

Mandatory Pre-Bid Conference

Route 66 Historical Village, 3770 Southwest Boulevard,

Tulsa, OK 74107

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

2/25/2026 at 10:00 AM CST

3/2/2026

10 Days prior to IFB due date

3/11/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with IFB 26-851 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase and install Route 66 Bells Station Oil

Derrick Lighting for the Parks, Culture, and Recreation Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

1. 2

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids to purchase and install Route 66 Bells Station Oil Derrick Lighting for use

by the Parks, Culture, and Recreation Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

Design Intent

The lighting design for the Route 66 Oil Derrick is intended to create a signature architectural feature

that combines durability, elegance, and advanced technology. This installation will serve as a visual

landmark, showcasing a continuous, high-quality lighting effect that withstands environmental

challenges while offering dynamic control capabilities. Key design principles include three-

dimensional fixture flexibility, high color rendering, UV-treatment for longevity, a totally continuous

color appearance, and an app-based control system. The selection of Diode LED as the lighting

manufacturer is deliberate and strategic due to their scale, stability, local representation, long

warranties, high-end client portfolio, and their commitment to quality.

Requirements

• Fixture runs start at the first horizontal cross bar, approximately 15’-0” AFG.

• Junction boxes, electrical panels, controls, etc. shall be located on the tower, approximately

15’-0” AFG (first horizontal cross bar).

• All components shall be located in weatherproof boxes.

• Fixtures shall be mounted in channels in continuous runs all the way to the top of the

structure.

• Horizontal lights shall be continuous along the base of each platform, including at corners.

• Controls to be daisy-chained across the whole system back to one wall station.

• Controls support and commissioning to be provided by equipment supplier or manufacturer’s

local representative (must be local support).

IFB Rev 02/2024

1. 3

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026

The Bid must meet or exceed the following Specifications.

1. GENERAL

1.1 SUMMARY

This Specification covers the furnishing and installation of a complete architectural lighting and

controls system for the Route 66 Oil Derrick, including all required infrastructure for future expansion.

The base bid includes Diode LED LINAIRE® Flex 3D Bend RGBW linear lighting, controls, and

infrastructure, or acceptable equivalent. The add alternate includes a metal “gusher” structure and a

dynamic pixel lighting system with chasing effects.

1.2 SUBMITTALS

• Product data sheets for all fixtures, drivers, controllers, and accessories.

• Installation instructions and links to manufacturer guides.

• Warranty documentation.

• If bidding an acceptable equivalent, it must include full technical documentation and

compliance matrix.

1.3 QUALITY ASSURANCE

• All work shall comply with national and local electrical codes.

• Installer shall be a licensed electrician or contractor with experience in architectural lighting

and controls.

• All products shall be UL Listed and suitable for outdoor/wet location use.

2. BASE BID: LINAIRE® FLEX 3D BEND RGBW SYSTEM

2.1 PRODUCTS

2.1.1 LINEAR LIGHTING

• Manufacturer: Diode LED or acceptable equivalent

• Model: LINAIRE® Flex 3D Bend RGBW

• Type: Flexible, dot-free RGBW linear LED, factory-assembled for IP67 rating.

• Electrical: 24VDC, 4.5W/ft, 90+ CRI.

• Length: 759 ft total (120 ft per leg, plus perimeter of three platforms).

• Environment: Outdoor/wet location, direct UV exposure.

IFB Rev 02/2024

1. 4

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026

• Certifications: UL Listed 2108, UL 1598, CSA 250.0-08, UL 8750, UL 879, CAN/CSA-C22.2

no. 207-M89.

• Warranty: 5-year limited.

2.1.2 DRIVERS

• Type: Class 2 constant voltage, 24VDC.

• Approved Models: VLM Series, Meanwell, or approved equivalent.

• Sizing: Per manufacturer’s recommendations for run length and load.

• Mounting: In weatherproof boxes, to accommodate drivers / decoders

2.1.3 CONTROLS

• Type: DMX512-based system, compatible with future pixel/chase lighting expansion.

• Remote Access: Wi-Fi or hardwired internet connectivity.

• Approved Controllers: TouchDial, Nicolaudie STICK, or approved equivalent.

2.1.4 MOUNTING & ACCESSORIES

• Channels: Aluminum mounting channels, spine channels, bottom U-clips, end caps per

manufacturer.

2.2 INSTALLATION

• Install per manufacturer’s instructions and national/local code.

• All wiring shall be copper, rated for 176°F (80°C) or higher.

• Each maximum run requires a dedicated power feed.

• Weatherproof switch box for system control, internet connected.

• All infrastructure (conduit, wiring, DMX channels, network) sized to support future “gusher”

add alternate.

2.3 SUBSTITUTIONS

• Substitutions will be heavily scrutinized to determine if they are acceptable equivalents.

• Must meet or exceed all listed Specifications (IP67, UV protection, CRI, warranty,

certifications).

• Full technical documentation required.

IFB Rev 02/2024

1. 5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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