Project Information

Bid Title

ROLLING MEADOWS STORMWATER IMPROVEMENT PROJECT

Issuing Agency

Glenpool city

Location

Oklahoma

Published Date

Jun 4, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-14003

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-14003
Bid Title:	ROLLING MEADOWS STORMWATER IMPROVEMENT PROJECT
Category:	Stormwater Improvement Projects
Status:	Open

Description: ROLLING MEADOWS STORMWATER IMPROVEMENT PROJECT Publication Date/Time: 6/3/2026 2:00 AM Closing Date/Time: 6/30/2026 2:00 PM Related Documents: Bid Packet - Rolling Meadows Stormwater Improvement Project

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June 3rd, 2026

REQUEST FOR QUOTATIONS (RFQ)

ROLLING MEADOWS STORMWATER IMPROVEMENT PROJECT

RFQ NO.: 2026-14003

Responses are due by:

2:00 P.M., JUNE 30TH, 2026

CITY OF GLENPOOL, OKLAHOMA

OK 74033

12205 S. Yukon, Glenpool, OK 74033 OFFICE: 918-322-5409 FAX: 918-209-4641

Mayor Joyce Calvert, Ward 3; Vice-Mayor Jacqueline Lund, Ward 4

Tim Fox, Ward 1; Chris Brobst, Ward 2; Shayne Buchanan, At-Large

David Tillotson City Manager, LeaAnn Reed CAO, David Agbetunsin COO, Lesli Smith City Clerk

www.glenpoolonline.com

Date: June 3rd, 2026

To: Contractors

From: David Agbetunsin – City Engineer/Chief Operations Officer

SUBJECT: REQUEST FOR QUOTATIONS - ROLLING MEADOWS STORMWATER IMPROVEMENT PROJECT

RFQ No 2026-14003

INTRODUCTION

The City of Glenpool (the "City") is requesting For Quotations (RFQ) No. 2026-14003 from qualified

contractors for stormwater improvements at Rolling Meadows on in the SE/4 of the SE/4 of section 15, T-

17-N, R-12-E, Tulsa County, Oklahoma. Rolling Meadows is situated adjacent to the Taylor's Pond Subdivision

on the western side The detention area located in Cottages at Taylor’s Pond subdivision drains into the

Rolling Meadows subdivision. The stormwater infrastructure at Rolling Meadows is not adequate to handle

the stormwater and surface runoff, resulting in flooding.

SCOPE OF THE PROJECT

The project generally consists of the removal of the existing detention pond outlet structure and

associated drainage features, and the construction of a new reinforced concrete stormwater outlet

system, including installation of storm drainage pipes. Work also includes excavation, backfill, channel

modifications, and all necessary measures to ensure a watertight and fully functional drainage system. See

attached construction plans and specifications to provide the quotes.

Additional scope includes surface restoration (concrete, landscaping, fencing, and site features),

implementation of erosion and sediment controls, traffic control and public safety measures, dewatering

as required, and all associated mobilization, construction staking, and incidental work necessary to

complete the project.

A pre-quote site visit is strongly recommended. All questions or requests for clarification shall be directed

to David Agbetunsin via phone at (918) 209 4630 or email at dagbetunsin@cityofglenpool.com

12205 S. Yukon, Glenpool, OK 74033 OFFICE: 918-322-5409 FAX: 918-209-4641

Mayor Joyce Calvert, Ward 3; Vice-Mayor Jacqueline Lund, Ward 4

Tim Fox, Ward 1; Chris Brobst, Ward 2; Shayne Buchanan, At-Large

David Tillotson City Manager, LeaAnn Reed CAO, David Agbetunsin COO, Lesli Smith City Clerk

www.glenpoolonline.com

RFQ shall be submitted and received no later than 2:00 PM CDT, June 30th, 2026. The City reserves the

right to refuse any submission not delivered by the deadline. Responses to the RFQ and unsolicited

amendments arriving after the deadline shall not be accepted. All responses to the RFQ shall become the

property of the City of Glenpool.

RFQs may be submitted in person or by delivery service at:

The City of Glenpool

Engineering Department

Conference Center and City Hall

12205 S Yukon Ave

Glenpool, Oklahoma 74033

Attention: DavidAgbetunsin

The quotation must include:

• Lump-sum total price for the complete project

• Detailed cost breakdown itemized by the pay items, including unit prices, quantities, and all additional

costs necessary to complete the project.

• Proposed construction schedule (timeline, start/end dates)

• Traffic safety and control plan (including signage, barricades, and detours)

• Proof of insurance

• Contractor qualifications and experience with stormwater projects

• Signed acknowledgment of all terms

EVALUATION AND AWARD

The City will award to the lowest responsive quoter. The City reserves the right to reject any or all quotes,

waive informalities, or award the quote that best serves the public interest.

12205 S. Yukon, Glenpool, OK 74033 OFFICE: 918-322-5409 FAX: 918-209-4641

Mayor Joyce Calvert, Ward 3; Vice-Mayor Jacqueline Lund, Ward 4

Tim Fox, Ward 1; Chris Brobst, Ward 2; Shayne Buchanan, At-Large

David Tillotson City Manager, LeaAnn Reed CAO, David Agbetunsin COO, Lesli Smith City Clerk

www.glenpoolonline.com

SPECIFICATION

1. The contractor shall follow the Oklahoma Department of Transportation (ODOT) 2019 Standard

Specifications for Highway Construction Section 410 with the following modifications:

2. City of Glenpool Engineering Standard and Specifications.

https://www.glenpoolonline.com/DocumentCenter/View/115/Engineering-Design-Standards-PDF

3. 2009 Manual on Uniform Traffic Control Devices (MUTCD) with revisions and the 2004 FHWA

Standard Highway Signs (2012 Supplement to the 2009 MUTCD).

GENERAL CONSTRUCTION NOTES

1. All construction and materials shall be in accordance with the 2019 Oklahoma department of

transportation standard specifications for highway construction and the current city of Glenpool

engineering services department's standard specifications and standard details and standard drawings

and city of Glenpool special provisions.

2. The contractor shall comply with all federal, state and local laws governing safety, health and

sanitation. The contractor shall provide all safeguards, safety devices and protective equipment, and

take any other needed action on as his own responsibility or as the city of Glenpool may determine

reasonably necessary to protect property in connection with the performance of work covered by the

contract.

3. Pay items shall be as specified on the city of Glenpool or on the ODOT standard drawings except as

modified by the contract.

4. The contractor shall determine the exact location of all existing utilities before commencing work in

each area. The contractor is fully responsible for any and all damages which might result from his

failure to locate and preserve any and all utilities.

5. The locations of the utilities are shown according to all available information. the contractor shall

notify each utility owner prior to commencement of work to verify both horizontal and vertical

locations. The following is a list of utility owners:

Southwestern Bell 918-495-2200

public service company of Oklahoma (AEP) 918-599-2217

Oklahoma natural gas (ONG) 918-588-7000 ext.676

Cox Communications918-628-3635

MCI 918-590-2160

Wellsco Vallor telecom 918-451-3441

12205 S. Yukon, Glenpool, OK 74033 OFFICE: 918-322-5409 FAX: 918-209-4641

Mayor Joyce Calvert, Ward 3; Vice-Mayor Jacqueline Lund, Ward 4

Tim Fox, Ward 1; Chris Brobst, Ward 2; Shayne Buchanan, At-Large

David Tillotson City Manager, LeaAnn Reed CAO, David Agbetunsin COO, Lesli Smith City Clerk

www.glenpoolonline.com

6. The contractor shall give the notification center of Oklahoma one-call system, inc. notice of any

excavation no sooner than ten days nor later than 48 hours , excluding Saturdays, Sundays and legal

holidays, prior to the commencement of work. phone 1-800-522-6543.

7. The contractor shall work in cooperation with the city of Glenpool to establish, install, maintain, and

operate complete, adequate, and safe traffic controls during the entire construction period. all

flagmen, barricades, and traffic control devices shall be approved by the streets and stormwater

representative.

8. Construction signage will be installed in a manner approved by the city of Glenpool, in accordance

with chapter vi of the manual on uniform traffic control devices, current addition, and applicable

ODOT standard drawings. the contractor shall provide a proposed traffic control plan for approval by

the city of Glenpool prior to beginning work.

9. The contractor shall notify the city of Glenpool a minimum of 48 hours prior to commencing work or

prior to removing traffic signs. all signs shall be handled in a manner so as not to damage the sign

and/or post. all traffic signs removed due to construction shall be reinstalled by the city/contractor.

10. The contractor shall be responsible for removing all permanent road signs affected by the

construction operations, in addition, he shall deliver them to the city of Glenpool. private signs

located within the limits of the right-of-way shall be removed by their respective owners.

11. Local and through traffic shall be maintained through the project at all times.

12. All public and private streets and drives shall be accessible at all times.

13. All broken concrete, waste material, and other debris shall become the property of the contractor and

shall be removed from the limits of the project and disposed of in a manner approved by the city of

Glenpool. No additional payment will be made for the disposal of this material.

14. All excavated material not required in the project shall become the property of the contractor and

shall be disposed of by the contractor in a manner acceptable to the project manager without cost to

the city of Glenpool. the contractor will be required to obtain an earth change permit if any material is

stored on the project site and/or disposed of within the city limits.

15. All trees, brush and other debris that might interfere with the flow of water is to be cleaned out to the

right-of-way line in a manner approved by the city of Glenpool. all cost to be included in the price bid

for other items of work. trees outside the fill slopes and the top of cut slopes shall not be disturbed

except with the written approval of the city of Glenpool.

16. Where materials are transported in the prosecution of work, vehicles shall not be loaded beyond the

capacity recommended by the vehicle manufacturer or as prescribed by any federal, state or locallaw

or regulation.

17. Any damage to the roadway pavement, curb, driveways or sidewalk caused by the contractor's

operation shall be repaired to the city of Glenpool’s satisfaction and shall be accomplished at the

contractor's sole expense.

12205 S. Yukon, Glenpool, OK 74033 OFFICE: 918-322-5409 FAX: 918-209-4641

Mayor Joyce Calvert, Ward 3; Vice-Mayor Jacqueline Lund, Ward 4

Tim Fox, Ward 1; Chris Brobst, Ward 2; Shayne Buchanan, At-Large

David Tillotson City Manager, LeaAnn Reed CAO, David Agbetunsin COO, Lesli Smith City Clerk

www.glenpoolonline.com

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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