Project Information

Bid Title

RFQ-026-002? Inspection Services Roster

Issuing Agency

Tuscaloosa Housing Authority

Location

Alabama

Published Date

Jan 21, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Due Date	Description	Download Files
RFQ-026-002  Inspection Services Roster	February 25, 2026	Tuscaloosa Housing Authority is seeking responses from qualified NSPIRE inspection service firms with demonstrated professional competence, experience, and capacity to provide inspection services.	RFQ-026-002 Inspection Services Roster

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REQUEST FOR QUALIFICATIONS (RFQ)

INSPECTION SERVICES ROSTER

TUSCALOOSA HOUSING AUTHORITY

RFQ-026-002

January 20, 2026

______________________________________________________________________________

______________________________________________________________________________

ABOUT THA

RFQ-026-002 Inspection Services Roster

The Tuscaloosa Housing Authority (THA) is a Public Housing Agency (PHA) created by

resolution of the City of Tuscaloosa in 1951. THA is a quasi-governmental entity and its functions

are essential governmental functions. The property of THA is used for essential public and

governmental purposes and is exempt from all taxes, including sales tax on all its purchases of

supplies and services.

THA enters and executes contracts and other instruments that are necessary and convenient to the

exercise of its powers. THA maintains contractual arrangements with the United States

Department of Housing and Urban Development (HUD) to manage and operate its low income

public housing program and administer the Section 8 Housing Assistance Payments Programs.

THA programs are federally funded including development, modernization grants and operating

subsidies. Its primary business is the ownership and management of public housing units. THA

also administers rental assistance for privately owned rental units through the various Section 8

programs.

THA operates and manages its housing developments to provide decent, safe, sanitary and

affordable housing to low-income families, the elderly, and the disabled. Additionally, THA

implements various social services funded by HUD.

INTRODUCTION

The Tuscaloosa Housing Authority (THA) is seeking responses from qualified NSPIRE inspection

service firms with demonstrated professional competence, experience, and capacity to provide

inspection services. The intent of this RFQ is to establish and maintain an inventory of qualified

inspection service firms with the implementation of an Inspection Services Roster that will be used

to select firms for future assignments.

As future projects arise, THA will select a firm from the Roster based upon THA’s sole

determination of which firm most closely meets the requirements of the particular assignment

taking into account such factors as firm specialization, experience, personnel and availability.

Upon such determination the THA will negotiate the specific scope of services to be performed

and the cost of the work prior to the execution of a contract. If negotiations are unsuccessful, the

THA reserves the right to negotiate the work with another firm on the list.

In submitting a response to be considered for the Roster Program, the firm acknowledges that there

is no guarantee of any work resulting from this RFQ.

The THA Reserves the right to modify the selection process or other aspects of this RFQ at its

sole discretion. All persons requesting the RFQ package will be notified, in writing, of any such

modifications to the mailing address or e-mail address provided to the THA.

The THA reserves the exclusive right to modify the time for submission of qualifications and to

issue amendments to this RFQ.

Following the initial evaluation of responding firms, any firm may submit a response to this RFQ

and potentially qualify for the Roster. This is an Open Roster.

Page 2

RFQ-026-002 Inspection Services Roster

SCOPE OF SERVICES

Successful respondent(s) (hereinafter, “Contractor(s)”) will maintain a staff level and managerial

resources adequate to handle the volume of inspection activity associated with the Tuscaloosa

Housing Authority’s ACC, which is estimated to be between 1,000 and 1,500 initial,

annual/biennial, special inspections and re-inspections, and quality control inspections.

Inspections will take place throughout the Service Area.

Contractor(s) must conduct inspections with a handheld/mobile device that has the capability to

upload and sink inspection results electronically to the Yardi Software System.

All inspections must conform to the specifications identified by HUD in the applicable Rules and

Regulations, and the Tuscaloosa Housing Authority’s Administrative Plan, including the

obligation to record the results on the most recent forms published by HUD within the required

timeframe.

The inspection status must be submitted to THA on the day the inspection was scheduled or

inspected.

Contractor(s) and inspectors performing services for the Contractor(s) must maintain the

necessary skill and judgment to perform NSPIRE inspections and document such inspections.

All inspectors must have NSPIRE certifications, a valid driver’s license and the use of an

automobile for work purposes.

Contractor(s) and all inspectors performing services on behalf of the Contractor(s) must be

generally knowledgeable with respect to the HUD rules, regulations, manuals, handbooks, PIH

notices, and other published guidance governing NSPIRE inspections, which may be amended

and supplemented by HUD from time to time.

Contractor(s) are responsible for maintaining up-to-date versions of the Rules and Regulations,

possessing thorough knowledge and understanding of the Rules and Regulations, and providing

sufficient training to inspectors with respect to the Rules and Regulations.

Contractor(s) shall furnish sufficient organization, personnel, and management staff with the

necessary resources, skill, and judgment to perform all the duties and responsibilities normally

associated with the inspection function (including but not limited to scheduling, notification,

inspections, quality control, reporting and compliance).

TIMELINE AND SCHEDULE OF EVENTS

Publication of RFQ

Deadline for Submission of Questions

Quote Submission Deadline

1/20/2026

2/10/2026

2/25/2026 by 11AM CST

Page 3

INQUIRIES / QUESTIONS

RFQ-026-002 Inspection Services Roster

All questions must be submitted in writing (email) to the Authority by 5:00PM (CST) on

February 10, 2026. Questions not submitted by this deadline will not be answered. Questions

may be submitted by e-mail to hstrachan@tuscaloosahousing.org. Oral communication is

discouraged and the Authority will not be bound by any oral answers or interpretations of the

Request for Qualifications.

SUBMISSION REQUIREMENTS

One (1) written copy and one (1) digital copy on USB drive of the qualifications (including

required documents and forms), in PDF format on USB jump/thumb drive, shall be returned no

later than 11:00AM CST on February 25, 2026 to the attention of Harold Strachan, Purchasing

Manager, at the address listed below:

Tuscaloosa Housing Authority

2117 Jack Warner Parkway, Suite 2

Tuscaloosa, AL 35401

All qualifications must be marked “RFQ-026-002 Inspection Services Roster”, with the contact

person, name of the business, street address, e-mail address, and phone number on the outside of

the envelope. Any qualification package that is not marked accordingly, or that does not contain

both a written and digital copy, may be rejected.

The offeror must include the following information within the qualification package. The forms

may be found on THA’s website in the Procurement Section under “Documents and Forms”. All

forms shall be signed in ink and notarized where applicable by an authorized representative.

Qualifications & Experience - Provide evidence of qualifications and experience to perform the

work as described in the scope of services.

Capacity & Ability - Provide evidence of capacity and ability to perform moving services as

requested.

Quality of References – A minimum of three (3) references. Previous client relationships will

be researched and reviewed to determine applicability and the quality of each reference.

Required Forms – Provide completed, signed, and where applicable notarized forms listed in

the Submission Requirements.

D) E-Verify Affidavit

F) HUD-5369-B Instructions to Offerors for Non-construction

L) HUD-5369-C Representations of Offerors for Non-construction Contract

S) Non-Collusive Affidavit

Z) THA Certification of Non-Discrimination

Other Required Documents:

1. Copy of business license

2. Form W-9

Page 4

RFQ-026-002 Inspection Services Roster

EVALUATION CRITERIA

The proposal is required to include all information specified within the body of the proposal. The

proposal shall be presented in tabbed sections as described below. Responses of a boilerplate

nature, or which merely provide a review of vendor qualifications will not be accepted as

responsive. To be considered, the proposal shall respond to all requirements of this part of the

request for proposal, and it shall be signed by an individual authorized to bind the firm. Any other

information thought to be relevant, but not applicable to the categories below, may be provided

as a separately bound appendix to the proposal. The proposal should be concise and to the point.

Sections to be included are:

Qualifications and Experience of Firm - Demonstrate the firm’s understanding and

qualifications for completing the necessary work, evidence of firm's ability to perform this type of

work, and any record of past experience including similar projects or issues relative to municipal,

governmental, redevelopment and housing authorities, or other political entities. Include profile

of firm's principals and staff. Describe any qualities that your organization possesses that will

enhance, provide continuity, and contribute to the efficiency of providing this service.

Identify the individual(s) that will be assigned to this project, their qualifications, training,

responsibilities, and resumes. Be specific as to their level of experience with local governments

and Public Housing Authorities, particularly as it relates to this scope of services.

Yardi Software Expertise – THA uses YardiOne housing software and familiarity with Yardi would

be of great benefit. Demonstrate any experience the firm has with Yardi to include Voyager and Rent

Café and, more specifically, utilization of the Yardi software and reporting mechanisms to assist with

PHAS and SEMAP management and compliance.

References - Provide current references (within the last five years). Provide names, contact

number, date of service and description of the work performed.

Required Forms / Completeness - Proposals must include all required completed forms and

certifications, as follows:

D) E-Verify Affidavit;

F) HUD 5369-B Instructions to Proposers Non-Construction;

L) HUD 5369-C Certifications and Representations Non-Construction;

N) HUD 5370-C

S) Non-Collusive Affidavit;

Z) THA Statement of Non-Discrimination.

Licensing Requirements - Evidence that the offerer meets all licensing requirements, as

applicable.

Certified Statement - A certified statement that the offerer is not debarred from entering into

contracts with HUD-funded agencies or other Federal and/or State agencies.

Page 5

Commodity Codes

• NAICS 541350Building Inspection Services

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