Project Information

Bid Title

Physical Library Materials and Value-Added Services

Issuing Agency

Yavapai County

Location

Arizona

Published Date

Jun 24, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Physical Library Materials and Value-Added Services

Addenda: 2

Release Date: 6/4/2026

Due Date: 7/2/2026

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Physical Library Materials and Value-Added Services

Last updated by Addendum #2 on Jun 25, 2026 3:53 AM See what changed

Request For Proposal

Library District

52510 , 59068 , 71500 , 71505 , 71509 ... show all

Project ID: 26-LIB-02

Release Date: Thursday, June 4, 2026

· Due Date: Thursday, July 2, 2026 1:30pm

Posted Thursday, June 4, 2026 4:12am

All dates & times in Arizona Time

Draft Response No Bid7 days, 19 hours, 22 minutes

Post Information

Posted At:Thu, Jun 4, 2026 4:12 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Yavapai County Free Library District (YCFLD) is seeking Proposals from qualified vendors to supply YCFLD branches and other members of the Yavapai Library Network (YLN) with physical materials—including print books, DVDs, and other media—as well as to provide value-added services that support staff in the efficient acquisition and management of these materials. Such services may include cataloging, physical processing, and other solutions that streamline the workflows required to prepare materials for circulation and patron use.

Vendors are given an opportunity to bid on all or part of the Solicitation. To ensure access to the widest possible range of materials and services, YCFLD intends to award contracts to multiple vendors. The number of contracts awarded will be based on the quantity and quality of Proposals received. Contract(s) resulting from this Solicitation will be effective from the date of award through June 30, 2031.

Background

Established in 1985, the Yavapai Library Network (YLN) is a countywide consortium of fifty-seven (57) academic, public, school, and special libraries. Collectively, these libraries share a collection of 1,283,345 items, including 920,221 physical materials. The combined budget for physical library materials among YLN members for fiscal years 2027 through 2031 is estimated at $2,500,000 from primary funding sources.

The Yavapai County Free Library District (YCFLD) is serving as the lead agency for this Solicitation. Any contract(s) resulting from this process will be available for use by all YCFLD branches as well as participating YLN member libraries. YCFLD and other YLN members may distribute their materials budgets across multiple awarded vendors, and therefore cannot guarantee the volume or value of purchases from any single vendor.

Timeline

Release Project Date:

June 4, 2026

Question Submission Deadline:

June 26, 2026, 12:00pm

Question Response Deadline:

June 26, 2026, 5:00pm

Response Submission Deadline:

July 2, 2026, 1:30pm

https://procurement.opengov.com/portal/yavapai

Approval of Contractor Selection:

July 15, 2026

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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