Project Information

Bid Title

Procurement Process Improvement Consultant

Issuing Agency

City of Redmond

Location

Washington

Published Date

Jan 12, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 10889-26

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 10889-26
Bid Title:	Procurement Process Improvement Consultant
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: City of Redmond’s Finance Division seeks to engage with a consultant to review the City’s purchasing and contracting policies and processes to make recommendations for best practices and ensuring our policies are effective and maximizing value for the City and taxpayers. Click Here to Submit a Proposal DouSign submittal instructions Publication Date/Time: 1/12/2026 2:00 PM Closing Date/Time: 2/4/2026 2:00 PM Contact Person: Heidi Johnson Purchasing Supervisor Email: [email protected] Tel: 425-556-4201 Related Documents: RFP 10889-26 Procurement Process Improvement Consultant RFP 10889-26 Attachment A - Scope of Work RFP 10889-26 Attachment B - Consulting Services Agreement RFP 10889-26 Attachment C - City of Redmond Purchasing Policies and Procedures RFP 10889-26 Attachment D - City of Redmond ProCard Policy and Procedure RFP 10889-26 Attachment E - City of Redmond Travel Expense Reimbursement Policy

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10889-26

Request for Proposals

Procurement Process Improvement Consultant

The City is soliciting proposals from qualified firms to review and make recommendations

regarding current City purchasing and contracting policies.

Posting Date: January 12, 2026

Questions Due Date: January 28, 2026

Proposals Due: February 4, 2026, at 2:00PM (PST)

The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the

above referenced Request for Proposals (RFP).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due

to its strong technology business sector. The City encompasses an area of over 17 square miles and

is located less than 20 miles east of downtown Seattle. The City has three urban growth centers in

Downtown, Overlake, and Marymoor, which are expected to grow significantly in the next 25 years.

Today, the City has about 77,000 residents and 99,000 jobs and by 2050, it is expected to have

152,000 residents and 131,000 jobs.

Scope of Work

The City of Redmond’s Finance Division seeks to engage with a consultant to review the City’s

purchasing and contracting policies and processes to make recommendations for best practices and

ensuring our policies are effective and maximizing value for the City and taxpayers. The complete

Scope of Work for this project is included, as Attachment A, and shall be incorporated into this RFP

by this reference.

RFP 10889-26 – Procurement Process Improvement Consultant

Page 1 of 9

Subconsultants:

If any service is supplied by a partner or 3rd party, identify the source service provider(s), as specified

in the Scope of Work (Attachments A).

Term: The City intends to enter into an agreement from April 2026 -September 2026 with no option

for renewal.

Proposed Timeline

The following table outlines the anticipated schedule for this RFP process. The City reserves the right

to modify or reschedule milestones as necessary.

Item

RFP Announced

Written Questions Due

Proposals Due

Evaluation of Proposals

Interviews (optional at City discretion)

Consultant Selected

Contract Negotiation

City Council Approval (if required)

Main Task Order Timeframe

Date

January 12, 2026

January 28, 2026

February 4, 2026

Early February 2026

February 2026

February 2026

February 2026

March 2026

April 2026-September 2026

Proposal Due Date/Time

2:00PM (local time) on Monday, February 4, 2026. The City must receive proposals no later than

said date and time.

Proposal Submittal Procedures

City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This

service is free of charge for bidders and does not require that a bidder have a DocuSign account to

complete the signature process. Please refer to the instructions shared in the online posting for this

RFP on www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted proposals no later than said date and

time. Responses received after such time will be returned unopened. By submitting a proposal,

respondents acknowledge their satisfaction as to the size, scope and location of the work to be

performed.

RFP 10889-26 – Procurement Process Improvement Consultant

Page 2 of 9

Response Requirements & Format

All costs for developing a response to this RFP are the obligation of the respondent and are not

chargeable to the City. The respondent must bear all costs associated with the preparation of the

submittal and of any oral presentation requested by the City. All responses and accompanying

documentation will become property of the City and will not be returned. Proposals may be

withdrawn at any time prior to the published close date, provided notification is received in writing

to the below listed City agent(s). Proposals cannot be withdrawn after the published close date.

Proposals must include all information requested and meet all specifications and requirements

outlined in this RFP. The following submittals must be part of your proposal; if any are not

included, your proposal may be judged as non-responsive. A committee will evaluate the

submitted proposals. During the evaluation process, the City reserves the right to request

additional information or clarification from firms responding to this RFP. A complete response

should be no more than 15-pages (single space, 12pt font), page limit does include cover page

and the table of contents if included, but does not include Appendix items such as team member

resumes and sample work,

A complete response will include:

1. Cover letter stating:

a. Brief overview of firm

b. Reason for interest

c. List of services offered by firm, in accordance with the scope of work

d. Firm’s point-of-contact name, position and contact information

2. Executive Summary & Overall Approach – Summarize your proposal and include your firm’s

qualifications and contact information.

3. Methodology – Explain your approach to assisting the City in advancing its goals and priorities

descripted in this RFP. Summarize your proposal and methodology.

4. Project Schedule – Include a proposed timeline for completion of each deliverable, as

identified in the Scope of Work. It is anticipated that the term of the project is as needed for

the stated deliverables.

5. Cost – Provide a detailed budget for the requested services, including expenses and billing

rates and expected hours from all members of the team.

6. Qualifications and Project Lead & Team – Identify the individual you propose to assign as lead

and all members of the project team. Include a statement of qualifications and/or resume for

each member. If any service is supplied by a partner or 3rd party, identify the source service

provider(s)

RFP 10889-26 – Procurement Process Improvement Consultant

Page 3 of 9

7. References – Include a list of references, with contact information, of at least three (3) current

contracts, within the last three (3) years. Municipal references are preferred. The City reserves

the right to contact references without prior notification.

8. Client List – Provide current listing of all clients.

9. Work Samples – Provide samples of documents you have produced that are similar to the

documents your firm would provide under this contract.

10. Business Name – Proposals must be made in the official name of the firm or individual under

which business is conducted (showing official business address) and must be signed by a

person duly authorized to legally bind the person, partnership, company, or corporation

submitting the proposal. A corporation must indicate place and date of incorporation.

11. Business License – Provide a statement to the effect that you understand and agree to obtain a

City of Redmond business license as a requirement for performing these services. If your place

of business is not located within the City limits, but you or your agents will be physically coming

into the City to conduct business, call on clients, or provide services, you will need a Redmond

business license. A City business license application can be found at:

http://www.redmond.gov/BusinessLicense.

Selection and Award

All interested parties are requested to provide a response containing all required elements herein to

the City by the deadline given. A selection committee will review and evaluate all proposals, with the

intention of selecting a Consultant who provides a proposal that, in the opinion of the City, provides

the best value (receives the highest score, as determined by the evaluation criteria listed below). If

the selection committee so chooses, respondents may be invited for an interview to supplement

their submission.

Evaluation Criteria

Proposed Fees/Cost. Unless noted otherwise, cost will be evaluated by

using the formula: (Lowest Bid/Bid Evaluated) x total points available for

scoring.

Qualifications – show a comprehensive organizational chart (or similar

explanation of team member roles and responsibilities), including

summaries of key team members. Team member qualifications,

particularly those of Lead Consultant, are important.

Relevant Project Experience – demonstrate Consultant/team experience

with relevant projects similar in scope and size. Emphasis is placed on

both the Lead Consultant’s experience and on the number of

Weight

20

20

20

RFP 10889-26 – Procurement Process Improvement Consultant

Page 4 of 9

months/years the same consultant team/staff has worked together.

Project Understanding – demonstrate project understanding, including

how the team plans to address challenges unique to this project.

Project Approach – develop a project-specific approach to managing

and delivering this project.

TOTAL

20

20

100 pts

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Quality of previous performance

• Ability to meet contract deadlines

• Staff availability for the project

• Responsiveness to solicitation requirements

• Compliance with statutes and rules relating to contracts or services

• Strength and stability of the firm

• Technical experience and strength and stability of proposed subconsultants

The City reserves the right to reject any or all proposals and to waive any irregularities or information

in the evaluation process. The final decision is at the City’s sole discretion and respondents to this

request have no appeal rights or procedures guaranteed to them.

The City reserves the right to re-evaluate firms who were not originally short-listed at any time before

the determination of a finalist is made. Upon notification of an intent to award, the City reserves the

right to limit the period of contract development to thirty (30) days, after which time project award

may be rescinded. The City has the option not to award a contract at the end of this process.

Terms and Conditions

The City reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw

the RFP at any time, regardless of how much time and effort firms may have spent on their

responses. Terms of the agreement are outlined in this solicitation and include the following

documents, which are incorporated herein by this reference:

• RFP 10889-26

• Attachment A, Scope of Work

• Attachment B, Consulting Services Agreement (boilerplate)

• Attachment C, City of Redmond Purchasing Policy

RFP 10889-26 – Procurement Process Improvement Consultant

Page 5 of 9

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services
• NAICS 541618Other Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.