Project Information

Bid Title

Professional ADA/UFAS Third Party Certification Services

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Jan 13, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#750-03-26

Original Source

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Bid Documents

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Project Description

Professional ADA/UFAS Third Party Certification Services

RFP/RFQ#750-03-26

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide Professional ADA/UFAS Third Party Certification Services.

Issue Date:

Jan 12, 2026 08:00 am

Meeting Date:

Jan 27, 2026 10:00 am

Deadline Date:

Feb 11, 2026 10:00 am

Procurement Documents

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Jan 11, 2026

Jan 11, 2026

RFP #750-03-26 Professional ADA-UFAS Third-Party Certification

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Housing Authority of the City of Pittsburgh

RFP 750-03-26

Professional ADA/UFAS Third-Party

Certification Services

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Professional ADA/UFAS Third-Party Certification Services

RFP #750-03-26

Due:

February 11, 2026

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP 750-03-26

Professional ADA/UFAS Third-Party

Certification Services

The HACP is a municipal corporation formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq., as amended, and the Housing Authority Law of the Commonwealth

of Pennsylvania, codified at 35 P.S. 1542 et seq., as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and serves over 10,000 residents. The Authority,

its partners, and subsidiaries operate approximately 4,000 units of rental housing, and through its

Housing Choice Voucher Program, fund housing assistance for the rental of more than 6,000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. Day-to-day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Professional ADA/UFAS Third Party Certification Services.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

February 11, 2026

10:00 a.m.

January 27, 2026

10:00 a.m.

January 28, 2026

10:00 a.m.

RFP 750-03-26

Professional ADA/UFAS Third-Party

Certification Services

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/84630175873?pwd=socaa1tzgs4b0

u7DW7u5RcCvLiBM62W.1

Meeting ID: 846 3017 5873

Passcode: 823823

Dial by your location:

+1 301 715 8592 US (Washington D.C)

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/5e4F9Z3otrViGMjQgQVJ

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded proposal shall be as follows:

[Full Company Name]_RFP #750-03-26__Technical

[Full Company Name]_RFP #750-03-26__Fee

In the unlikely event your proposal is too large to be uploaded as a single file, add: _Part-1,

_Part-2… etc. to the end of the file name.

3

Housing Authority of the City of Pittsburgh

RFP 750-03-26

Professional ADA/UFAS Third-Party

Certification Services

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 10:00 a.m. on February 11, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 10:00 a.m. on February 11, 2026, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP 750-03-26

Professional ADA/UFAS Third-Party

Certification Services

SECTION II

SCOPE OF SERVICES

The selected firm(s) will be responsible, pursuant to Task Orders, to conduct a comprehensive, rigorous and

thorough review and certify that all mobility and sensory accessible areas/units under review have been designed

and constructed in full compliance with all of the requirements of HUD’s Section 504 regulations, Americans

with Disabilities Act Design Standards (ADA), and other applicable Fair Housing Act accessibility requirements.

The certification shall include all accessible routes and non-housing programs. Whenever HACP determines a

need, it will request a Task Order proposal from the selected firm(s). The firm(s) shall provide all the services

negotiated under the Task Order.

Once a Task Order Notice to Proceed is issued, the selected firm(s) or individual(s) shall be responsible for

providing accessibility support services, including, but not limited to: reviewing and providing comments on

plans/specifications with detailed regulatory citations prior to construction, visiting the construction worksite and

inspecting the work for compliance, taking photographs, and reviewing accessibility-related products or materials,

providing sketches, providing drawings, responding to technical assistance phone calls and emails timely,

attending meetings regarding compliance activities, assistance with programmatic accommodations, quality

control of accessibility issues, inspections, interfacing with HUD and other regulatory entities, participating in

conference calls with developers, contractors and HACP staff, making presentations and providing training on

accessibility compliance for HACP contractors and staff, compiling reports and responses on accessibility work

(both hard copy and in electronic database form and hereinafter, the "504/Accessibility Certification Report")

and issuing a stamped professional certification that the work was constructed in full compliance with the

requirements of the Section 504 regulations or other applicable state or federal fair housing accessibility codes

and regulations. The selected firm(s) will be responsible for reviewing the individual dwelling units and

common areas, accessible routes, management offices, playgrounds, swimming pools, community spaces, and

other areas serving those units for full compliance with Section 504, and where applicable the ADA and Fair

Housing Act Accessibility Guidelines.

Reports (drawing reviews, site inspections, etc.) should be responded to within 7 days or sooner from the time

when a task order is assigned to the Third-Party Certifier. If the report(s) are not returned within the 7-day time

frame, the delay may result in a penalty of 20% per item and the deduction would be reflected on the payment

regarding the corresponding invoice. Emails and general comments should also be responded to within 24 hours

or sooner from the time when an inquiry or email is made to the Third-Party Certifier. If the inquiry or email is

not returned within the 24-hour time frame, the delay may result in a penalty of 20% per item and the deduction

would be reflected on the payment regarding the corresponding invoice.

If the construction work is not constructed in full compliance with the requirements of Section 504 regulations,

the Section 504/Accessibility Report shall identify the deficiencies, the necessary remedial action(s) necessary to

bring the construction work into full compliance with the Section 504 or applicable accessibility regulations. The

selected firm(s) is expected to review and comment on architectural/engineering plans prior to construction, to

monitor the new construction and rehabilitation of accessible units, and to timely respond to phone calls and email

inquiries regarding accessibility compliance issues in order to minimize non-compliance of the final products.

The firm's employees are

expected to have any and all appropriate licenses, professional certifications, and maintain expertise on real time

developments in the field of disability compliance, particularly as it relates to federally subsidized housing

including any changes in law, interpretations, regulations or guidance from HUD, DOJ, the Access Board,

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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