Project Information

Bid Title

Lobbyist Services

Issuing Agency

Joliet Junior College

Location

Illinois

Published Date

Nov 6, 2024

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Name:	Lobbyist Services RFP Number: R25004 Due Date: December 5, 2025 Status:
Bid Documents:	RFP Document PDF (11/06/24) Solicitation LINK (11/06/24) Public Opening LINK (11/06/24)

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REQUEST FOR PROPOSAL

#R25004

Lobbyist Services

Joliet Junior College

Request for Proposal

Background

Joliet Junior College (JJC), the nation’s first public community college is a comprehensive community

college. The college offers pre-baccalaureate programs for students planning to transfer to a four-year

university, occupational education leading directly to employment, adult education and literacy programs,

work force and workplace development services, and support services to help students succeed. The

College has a combined total of 11,411 full time and part time students enrolled in Spring 2022 classes

and about 1,377 staff on its main campus located within the city of Joliet, and its 5 extension campuses

located in Romeoville, Morris, Frankfort, Weitendorf, and City Center in downtown Joliet.

JJC is the only public postsecondary institution within District 525 boundaries. JJC is located

approximately 45 miles south of Chicago, the third largest city in the United States. Today, the 1,442-

square mile district serves over 700,000 residents in Will, Grundy, Kendall, LaSalle, Kankakee,

Livingston, and Cook counties. Multiple locations exist to serve residents throughout the district. The

College consists of one (1) main campus (2) extended campuses, three (3) education centers, and

multiple satellite locations throughout the district.

JJC has approximately 12,000 students per year enrolled in credit courses.

Vision Statement

Joliet Junior College is the first choice for learning, working and cultivating pathways to prosperity.

Mission Statement

Joliet Junior College inspires learning, strengthens communities and transforms lives.

OVERVIEW

The Board of Trustees of Joliet Junior College (hereinafter, "JJC") is requesting proposals from

Providers for services relating to Lobbying Services.

Additional scope is discussed in Appendix B SCOPE OF WORK of this proposal.

I. RFP SCHEDULE & SUBMISSION INSTRUCTIONS

Date (2024 and 2025)

Event

Wednesday November 6, 2024

Vendors contacted via email / advertised

Last date/time for submission of written

Monday, Monday November 18, 2024, questions through the ESM sourcing solutions

at 2:00 PM CST

tool under the Q and A section.

Wednesday, November 20, 2024

Responses to questions will be addressed

through the ESM sourcing solutions tool

under the Q and A section.

Thursday, December 5, 2024 at 2:00

PM CST

December 6-10, 2024

Proposals must be submitted electronically

through the ESM Solutions electronic sourcing

sJiJtCe. Evaluation Team reviews proposal

December 10-13,2024

Possible presentations by two top short-

listed firms

After the January 2025 JJC Board of Notification of Award

Trustees Meeting (Date TBD)

A. ADVICE: The department responsible for this RFP is the Business and Auxiliary Services

located at Campus Center, Building A, Room 3100, 1215 Houbolt Rd., Joliet, IL 60431-8938.

The JJC contact will be the Senior director of Business and Auxiliary Services, telephone

(815) 280-6640.

B. SUBMISSION: The submission of a response shall be prima facie evidence that

the supplier has full knowledge of the scope, nature, quality of work to be performed,

the detailed requirements of the project, and the conditions under which the work is

to be performed.

Faxed and hard copy proposals ARE NOT acceptable. All RFPs must be submitted by the

date and time of public opening (see above). All proposals must be submitted electronically

through the ESM Solutions electronic sourcing site. Please note that all vendors will have to

complete an on-line registration process prior to submitting your proposal.

A step-by-step supplier registration guide is posted to the college’s website for your

reference. General supplier guides are also available on the ESM website. If you have any

questions during the registration process, contact ESM Solutions Customer Support (877)

969-7246 Option 3.

Registration Link:

https://supplier.esmsolutions.com/registration#/registration/contactInformation/

General Supplier Guide (ESM Documents):

https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides

Supplier Registration Guide (JJC Document):

https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Scre

enshots%20Final.pdf

Please note the electronic sourcing tool will allow you to attach supporting documentation.

RFPs not submitted in the format as instructed by this RFP will not be accepted.

RFPs received after the date and time specified shall be considered LATE, and shall not be

opened.

Accuracy of Proposals / Withdrawal of Proposals prior to RFP Opening: Proposals will

represent a true and correct statement and shall contain no cause for claim of omission or

error. Proposals may be withdrawn in writing or by facsimile (provided that the facsimile is

signed and dated by vendor's authorized representative) at any time prior to the opening hour.

However, no proposal may be withdrawn for a period of one hundred twenty (120) days

subsequent to the opening of the RFP without the prior written approval of the Senior director

of Business and Auxiliary Services or Joliet Junior College.

C. ADDENDA: The only method by which any requirement of this solicitation may be modified

is by written addendum.

D. BLACKOUT PERIOD: After the College has advertised for proposals, no pre-proposal

vendor shall contact any College officer(s) or employee(s) involved in the solicitation

process, except for interpretation of specifications, clarification of proposal submission

requirements or any information pertaining to preproposal conferences. Such vendors making

such request shall email the Senior director of Business and Auxiliary Services, at

purchasing@jjc.edu No vendor shall visit or contact any College officers or an employee

until after the proposal is awarded, except in those instances when site inspection is a

prerequisite for the submission of a proposal. During the black-out period, any such

visitation, solicitation or sales call by any representative of a prospective vendor in violation

of this provision may cause the disqualification of such response.

II. GENERAL TERMS AND CONDITIONS

See Appendix A – These terms and conditions will become part of the final awarded contract.

Please note any of the terms that your firm wants to consider for negotiation.

III. FORMAT FOR RESPONSE

To achieve a uniform review process and obtain the maximum degree of comparability, it is

required that the proposal be organized in the format specified. All proposals must be submitted

via email through the ESM Solutions electronic sourcing site. Please note that all vendors will

have to complete an on-line registration process prior to submitting your proposal. See item I.B

above for more information.

A. TITLE PAGE: Show the RFP subject, the name of the vendor's firm, address, telephone

number, name of contact person, and date.

B. TABLE OF CONTENTS: Clearly identify the materials by sections and page number(s).

C. LETTER OF TRANSMITTAL: Limit to one or two pages.

1. Briefly state the vendor's understanding of the scope of services to be provided and

make a commitment to provide the services within the time period.

2. List the names of the persons who will be authorized to make representations for the

vendor, their titles, address, and telephone numbers.

3. Vendor shall note any and all relationships that might be a conflict of interest and

include such information with the proposal.

D. PROFILE OF VENDOR: Indicate the number of people in the organization and their level

of experience and qualification and the percentage of their time that will be dedicated to this

process.

1. Provide a list of the vendor's top five current and prior two-year clients indicating the

type of services the organization has performed for each client.

2. Submit independently audited financial statements (one copy only). Such information

will be considered in strict confidence.

3. Indicate any third-party firms involved with your program and state their role(s).

4. Provide contact information (name, phone number, and email address of at least

three (3) references for projects of similar size and scope.

E. SCOPE SECTION: Clearly describe the scope of services to be provided based upon the

information in the scope section. Respond to each item listed.

F. RESPONSES TO ADDENDUM

G. PRICES RESPONSES

H. INVOICING PROCEDURE

1. Describe the firm's invoicing procedures.

2. Include documentation identifying all of the vendor's fees.

3. JJC requires minimum payment terms of Net 45.

I. PROPOSED CONTRACT: Please submit a draft contract for the services being offered.

J. CERTIFICATION OF CONTRACT/BIDDER

IV. SCOPE OF WORK

See Appendix B

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