Project Information

Bid Title

Cotton Patch Acres and Briarcliff Dr Paving 3 roads 07 2526 & 08 2526

Issuing Agency

Chester Field County

Location

South Carolina

Published Date

Mar 6, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Documents	Posting Date
Cotton Patch Acres and Briarcliff Dr Paving 3 roads 07 2526 & 08 2526	Documents	03/06/2026

Attachment Preview

REQUEST FOR BIDS

For

CHESTERFIELD COUNTY

Cotton Patch Acres and Briarcliff Drive Paving - 3 ROADS

RFB: 07 2526 & 08 2526

Advertisement Date: Thursday, March 5, 2026

Project Number: 07 2526 & 08 2526

Bids Due: Thursday, April 2, 2026, 2:00 PM

Length: 2.03 Miles

Type: Asphalt Paving and Drainage on Cottonwood Lane, Cotton Patch Lane,

and Briarcliff Dr (3 County Roads) in Chesterfield County, South Carolina

Engineer: A. Morton Thomas & Associates, Inc (AMT)

Contractor:

Address:

Chesterfield County

Cotton Patch Acres and Briarcliff Drive Paving

1|Page

Table of Contents

SECTION I: NOTICE TO CONTRACTORS................................................................................................................................................... 5

SECTION II: CHESTERFIELD COUNTY DOCUMENTS ................................................................................................................................ 7

REQUEST FOR BID................................................................................................................................................................................... 8

SCOPE OF SOLICITATION ........................................................................................................................................................................ 9

INSTRUCTIONS TO OFFERORS ................................................................................................................................................................ 9

DEFINITIONS ........................................................................................................................................................................................... 9

COMPETITON.......................................................................................................................................................................................... 9

COUNTY AS PROCUREMENT AGENT ..................................................................................................................................................... 10

ADMENDMENTS TO SOLICITATION....................................................................................................................................................... 10

BID AS OFFER TO CONTRACT ................................................................................................................................................................ 10

DUTY TO INQUIRE ................................................................................................................................................................................. 10

QUESTIONS FROM OFFERORS............................................................................................................................................................... 10

RESTRICTIONS APPLICABLE TO OFFERORS ............................................................................................................................................ 10

PROPRIETARY/CONFIDENTIAL INFORMATION...................................................................................................................................... 10

DO NOT OMIT TAXES FROM BID ........................................................................................................................................................... 11

SUBMITTING YOUR OFFER OR MODIFICATIONS ................................................................................................................................... 11

SIGNING YOUR OFFER........................................................................................................................................................................... 11

DEADLINE FOR SUBMISSION OF OFFER ................................................................................................................................................ 11

SUBMITTING YOUR OFFER OR MODIFICATIONS: .................................................................................................................................. 11

PUBLIC OPENING .................................................................................................................................................................................. 12

RESPONSIVENESS/IMPROPER OFFERS .................................................................................................................................................. 12

AWARD ................................................................................................................................................................................................. 12

AWARD NOTIFICATION ......................................................................................................................................................................... 12

PROTESTS.............................................................................................................................................................................................. 12

SPECIAL INSTRUCTIONS: ....................................................................................................................................................................... 13

PRE-BID CONFERENCE - NOT REQUIRED/REQUIRED............................................................................................................................. 13

SUBMISSIONS OF QUESTIONS............................................................................................................................................................... 13

ADDITIONAL INFORMATION INQUIRIES................................................................................................................................................ 13

ADMINISTRATIVE RULES FOR RFP ......................................................................................................................................................... 13

TERMINOLOGY...................................................................................................................................................................................... 13

AMENDMENTS...................................................................................................................................................................................... 13

DISCUSSIONS/NEGOTIATIONS .............................................................................................................................................................. 13

PREPARATION OF BID ........................................................................................................................................................................... 13

BID FORMAT ......................................................................................................................................................................................... 13

CORRECTIONS MADE BY OFFEROR ....................................................................................................................................................... 14

COUNTY RESPONSIBILITY TO BID .......................................................................................................................................................... 14

OFFERORS RESPONSIBILITIES................................................................................................................................................................ 14

WITHDRAWAL OF BIDS ......................................................................................................................................................................... 15

MINIMUM QUALIFICATIONS................................................................................................................................................................. 15

REJECTION OF OFFERS .......................................................................................................................................................................... 15

EVALUATION OF BIDS ........................................................................................................................................................................... 15

EVALUATION CRITERIA.......................................................................................................................................................................... 16

DISCUSSIONS WITH RESPONSIVE OFFERORS ........................................................................................................................................ 16

ORAL PRESENTATION............................................................................................................................................................................ 16

NOTIFICATION OF INTENT OR STATEMENT OF AWARD........................................................................................................................ 16

UNSUCCESSFUL OFFERORS; .................................................................................................................................................................. 16

RIGHT TO PROTEST ............................................................................................................................................................................... 16

TERMS AND CONDITIONS ..................................................................................................................................................................... 16

AFFIRMATIVE ACTION........................................................................................................................................................................... 16

ASSIGNMENT ........................................................................................................................................................................................ 16

CONTRACT AMENDMENTS ................................................................................................................................................................... 16

COMPLIANCE WITH LAWS .................................................................................................................................................................... 16

FORCE MAJEURE: .................................................................................................................................................................................. 17

TABLE OF CONTENTS CONTINUED

Chesterfield County

Cotton Patch Acres and Briarcliff Drive Paving

2|Page

TABLE OF CONTENTS CONTINUED

INDEMNIFICATION................................................................................................................................................................................ 17

LEGAL OR CONSULTANT SERVICES........................................................................................................................................................ 17

PAYMENT FOR GOODS & SERVICES ...................................................................................................................................................... 17

PRIME CONTRACTOR RESPONSIBILITY:................................................................................................................................................. 17

RECORDS RETENTION & RIGHT TO AUDIT ............................................................................................................................................ 17

SC LAW CLAUSE .................................................................................................................................................................................... 18

SUBCONTRACTING................................................................................................................................................................................ 18

TERMINATION....................................................................................................................................................................................... 18

OFFEROR RESPONSIBILITY .................................................................................................................................................................... 18

OWNERSHIP OF MATERIAL ................................................................................................................................................................... 18

SOUTH CAROLINA SALES TAX................................................................................................................................................................ 19

PROHIBITION OF GRATUITIES ............................................................................................................................................................... 19

SCOPE OF WORK/SPECIAL INSTRUCTIONS:........................................................................................................................................... 19

CALENDAR OF EVENTS .......................................................................................................................................................................... 19

SOLICITATION AVAILABLE TO VENDORS ............................................................................................................................................... 19

OFFEROR'S QUESTIONS DUE:................................................................................................................................................................ 19

OFFEROR'S QUESTIONS ANSWERED ..................................................................................................................................................... 19

DEADLINE FOR RECEIPT OF OFFERS ...................................................................................................................................................... 19

LOCATION FOR RECEIPT OF OFFERS:..................................................................................................................................................... 19

SECTION III: EXHIBITS ......................................................................................................................................................................... 20

NON-COLLUSION AFFIDAVIT: ............................................................................................................................................................... 21

CERTIFICATE OF FAMILIARITY ............................................................................................................................................................... 22

REQUEST FOR WRITTEN RESPONSE...................................................................................................................................................... 23

"NO RESPONSE" RESPONSE FORM ....................................................................................................................................................... 24

SECTION IV: BID DOCUMENTS ............................................................................................................................................................. 25

BID BOND ............................................................................................................................................................................................. 26

BID FORM ............................................................................................................................................................................................. 27

SECTION V: GENERAL CONDITIONS & CONTRACT ................................................................................................................................ 33

GENERAL CONDITIONS ......................................................................................................................................................................... 34

FORM OF AGREEMENT ......................................................................................................................................................................... 39

PERFORMANCE BOND .......................................................................................................................................................................... 44

PAYMENT BOND ................................................................................................................................................................................... 45

SECTION VI: SPECIAL PROVISIONS ....................................................................................................................................................... 46

DEFINITION AND TERMS....................................................................................................................................................................... 47

SUBSTANTIAL COMPLETION OF WORK................................................................................................................................................. 47

STANDARD DRAWINGS......................................................................................................................................................................... 47

AWARD OF CONTRACT ......................................................................................................................................................................... 47

BID ITEMS AND QUANTITIES................................................................................................................................................................. 47

CONSTRUCTION STAKES, LINES, AND GRADES ..................................................................................................................................... 48

QUALIFIED PRODUCT LISTINGS............................................................................................................................................................. 48

SOUTH CAROLINA MINING ACT............................................................................................................................................................ 48

DBE PARTICIPATION ............................................................................................................................................................................. 48

CONSTRUCTION QUALITY CONTROL AND ASSURANCE TESTING.......................................................................................................... 48

INSURANCE REQUIREMENTS................................................................................................................................................................ 48

RETAINAGE ........................................................................................................................................................................................... 48

PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 49

MANUFACTURERS MATERIALS CERTIFICATION AND CERTIFIED TESTS ................................................................................................ 49

REQUIRED MEDIA NOTIFICATION FOR CONSTRUCTION PROJECTS ...................................................................................................... 49

REQUIRED COMPLIANCE CONCERNING ILLEGAL ALIENS...................................................................................................................... 49

PROSECUTION OF ROAD IMPROVEMENT WORK.................................................................................................................................. 49

CONTRACT TIME AND EXTENSION OF CONTRACT TIME....................................................................................................................... 50

FAILURE TO COMPLETE WORK ON TIME .............................................................................................................................................. 50

COORDINATION OF UTILITY RELOCATION WORK WITH HIGHWAY CONSTRUCTION ........................................................................... 50

BORROW EXCAVATON FOR SHOULDERS.............................................................................................................................................. 50

MAINTENANCE STONE: ........................................................................................................................................................................ 50

WORK TO BE INCLUDED IN THIS PROJECT ............................................................................................................................................ 50

Chesterfield County

Cotton Patch Acres and Briarcliff Drive Paving

3|Page

TABLE OF CONTENTS CONTINUED

BITUMINOUS SURFACING..................................................................................................................................................................... 50

BITUMINOUS SURFACING - SINGLE TREATMENT TYPE 3...................................................................................................................... 51

BITUMINOUS SURFACING OPERATIONS............................................................................................................................................... 51

ASPHALT PAVEMENTS .......................................................................................................................................................................... 51

HOT MIXED ASPHALT PAVEMENT/INTERMEDIATE/SURFACE COURSE ................................................................................................ 51

PRIME OR TACK COAT .......................................................................................................................................................................... 51

MILLING EXISTING ASPHALT PAVEMENT.............................................................................................................................................. 51

WARM MIXED ASPHALT PAVEMENT .................................................................................................................................................... 51

MAINTENANCE OF TRAFFIC .................................................................................................................................................................. 51

MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES ........................................................................................................................... 52

TRAFFIC CONTROL ................................................................................................................................................................................ 52

PAVEMENT MARKINGS......................................................................................................................................................................... 54

REMOVAL OF PAVEMENT MARKINGS .................................................................................................................................................. 54

CONSTRUCTION SCHEDULE .................................................................................................................................................................. 54

SURPLUS MATERIAL.............................................................................................................................................................................. 54

SEEDING ............................................................................................................................................................................................... 54

PERMANENT PIPE CULVERTS................................................................................................................................................................ 54

LUMP SUM BID ITEMS .......................................................................................................................................................................... 54

HOT MIX ASPHALT (LIQUID INCLUDED) ................................................................................................................................................ 54

TESTING................................................................................................................................................................................................ 54

WORK SCHEDULE ................................................................................................................................................................................. 54

ASPHALT BINDER ADJUSTMENT INDEX ................................................................................................................................................ 55

WARRANTY........................................................................................................................................................................................... 55

BID DOCUMENTS.................................................................................................................................................................................. 55

HMA FULL DEPTH PATCHING ............................................................................................................................................................... 55

PATCH OVER PIPE CUT.......................................................................................................................................................................... 55

COMPLETION DATE .............................................................................................................................................................................. 55

CLEAN UP ............................................................................................................................................................................................. 55

SECTION VII: SUPPLEMENTAL SPECIFICATIONS .................................................................................................................................... 56

THE SOUTH CAROLINA MINING ACT..................................................................................................................................................... 57

PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 58

EROSION CONTROL MEASURES............................................................................................................................................................ 59

SECTION VIII: PROJECT INFORMATION ................................................................................................................................................ 61

RESURFACING PLANS ........................................................................................................................................................................... 62

PROJECT STANDARD DRAWINGS ........................................................................................................................................................ 63

PERMANENT CONSTRUCTION SIGNS.................................................................................................................................................. 68

SECTION IX: APPENDICES .................................................................................................................................................................... 69

APPENDIX A ......................................................................................................................................................................................... 69

APPENDIX B ........................................................................................................................................................................................ 70

Chesterfield County

Cotton Patch Acres and Briarcliff Drive Paving

4|Page

SECTION I: NOTICE TO CONTRACTORS

PROJECT NAME: COTTON PATCH ACRES AND BRIARCLIFF DRIVE ASPHALT PAVING

PROJECT NUMBER: 07 2526 & 08 2526

PROJECT LOCATION: 3 ROADS in Chesterfield County, South Carolina

BID BOND/SECURITY: Required at 5% of the bid amount

PERFORMANCE BOND: Required at 100% of the bid amount

PAYMENT BOND: Required at 100% of the bid amount

DBE PARTICIPATION: Encouraged at 5% or greater

DESCRIPTION OF PROJECT: Asphalt Paving, Drainage, and various other related items on 3

County Roads in Unincorporated Chesterfield County, South Carolina

AGENCY/OWNER: Chesterfield County, 178 Mill St, Chesterfield SC 29709

ENGINEER: A. Morton Thomas & Associates, Inc.(AMT) 4105 Faber Place Drive Suite 120, North Charleston, SC 29405

Project Manager, Pat Merewether, Phone: 843-501-9720

Email: pmerewether@amtengineering.com

QUESTIONS: All questions, requests, and correspondence shall be addressed to the Project Manager,

Pat Merewether. All questions concerning the Bid Documents shall be in writing and submitted by

March 19, 2026. All answers and questions will be sent to all known plan holders.

PLANS AND BIDDING DOCUMENTS: Chesterfield County Procurement Office

PLAN DEPOSIT: Bid Documents may be obtained as electronic copy from the engineer or

the county website at no charge. $150.00 nonrefundable fee for hard copy

BID CLOSING AND OPENING:

Thursday, April 2, 2026

BID SUBMITTAL: Submit Sealed Bids clearly marked “RFB: 07 2526 & 08 2526” with the

bidder’s name, address, and South Carolina contractor license number on the envelope

to: Chesterfield County Finance Department, Attn: Heather Felts, Finance Director, 178

Mill Street, Chesterfield, SC 29709

SUBSTANTIAL COMPLETION: Project will be completed and ready for final inspection on October 31, 2026

Chesterfield County

Cotton Patch Acres and Briarcliff Drive Paving

5|Page

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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