Project Information

Bid Title

Road Salt 2026

Issuing Agency

State of Vermont - Agency of Transportation

Location

Vermont

Published Date

Apr 22, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFI, RFP & RFQ	VTBuys Solicitation?	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
Road Salt 2026		4/29/2026		5/11/2026

Attachment Preview

State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre VT 05641

Administration Division

Contract Administration

http://vtrans.vermont.gov/

Monday, April 20, 2026

Request for Proposals (RFP): Road Salt 2026

The District Maintenance & Fleet Division of the Vermont Agency of Transportation,

hereinafter referred to as AOT, is seeking contractor services to provide road salt to three (3)

of their Districts, which include a total of 11 garages. In addition to pricing for delivery to State-

owned garage locations, the Agency is seeking optional alternate proposals from vendors that

have access to, or ownership of, bulk road salt storage facilities within or near the specified

service areas. Details regarding this scope of work will be provided in Attachment A of this

RFP.

This RFP may result in one or multiple awards.

Prequalification is not required in order to submit a proposal for this RFP.

Communication. AOT will not be bound by any oral communications. All questions related to

this RFP shall be sent in writing by email to the Point of Contact, noted below. All questions

and requests for clarification shall be received no later than 2:00 p.m. on Wednesday, April

29, 2026. All questions received will be documented and answered after this date.

Communication with other AOT personnel regarding this RFP is prohibited and may

result in the rejection of your proposal.

Point of Contact for this RFP: Doreen Carminati

doreen.carminati@vermont.gov

AOT Contract Administration Bureau

Proposal Assistance. If a Contractor requires assistance in preparing their proposal,

registering with SAM.gov, or needs guidance on socioeconomic certifications, the Contractor

may contact the Vermont Agency of Commerce & Community Development (ACCD),

Department of Economic Development (DED), APEX Accelerator. The Vermont APEX

Accelerator specializes in helping small businesses navigate the documentation associated

with State and Federal procurement. There is no cost to the Contractor for assistance

provided by APEX Accelerator. Their website is:

https://accd.vermont.gov/economic-development/programs/apex . For out of state

Contractors, please go to the National APEX Accelerator Website to find your local chapter

located here: Home - National Apex Accelerator Alliance

Bidders’ Conference. There will not be a mandatory or optional pre-proposal meeting.

Addendums / Modifications. In the event that it becomes necessary to revise, modify, clarify,

or otherwise alter this RFP, including AOT’s responses to questions and requests for

clarification, such addendum(s)/modification(s) shall be posted to the AOT Contract

Administration website.

IT IS THE BIDDER’S RESPONSIBILITY TO OBTAIN ANY RFP MODIFICATIONS ISSUED.

RFP modifications will be posted on the AOT Contract Administration website at:

https://vtrans.vermont.gov/contract-admin/proposals-requests/services

Reservation of Rights. All proposals become the property of AOT upon submission. The

cost of preparing, submitting, and presenting a proposal is the sole expense of the Bidder.

Unselected proposals shall be securely disposed of at AOT’s discretion. AOT reserves the

right to reject any and all proposals received as a result of this solicitation, to negotiate with

any qualified source, to waive any formality and any technicalities, or to cancel this RFP in part

or in its entirety if it is in the best interest of AOT. The state also reserves the right to make

purchases outside of the awarded contract where it is deemed in the best interest of that

state. This solicitation of proposals in no way obligates AOT to award a contract.

Exceptions to Terms and Conditions. The Bidder must state in the proposal any exceptions

taken to the terms and conditions in this RFP. For each exception the Bidder shall identify the

term or condition, state the reason for the exception, and provide any other information

concerning the exception. Such exceptions, deviations, or conditional assumptions may,

however, result in rejection of the proposal as unresponsive. Failure to note exceptions when

responding to the RFP will be deemed to be acceptance of the State contract terms and

conditions. If exceptions are not noted in the response to this RFP but raised during contract

negotiations, the State reserves the right to cancel the negotiation if deemed to be in the best

interests of the State.

Multiple Award Anticipated. AOT intends to select one or multiple Contractors to perform

these services. Each contract will contain one or more locations awarded to the contractor.

There will be only one contractor per location. Award of contract(s) will be pursuant to an

acceptable and responsible proposal. AOT will enter into contracts, with an initial term of four

(4) years with consideration for annual price adjustments, as well as the option of

extending for one additional 6-month period.

Anticipated Effective Date will be June 15, 2026 and will be active through November 30,

2030 when exercising the optional extension.

Additional Purchasers: In the Cost Proposal attached to this solicitation, proposals are

required to indicate whether other state agencies or departments, municipalities, political

subdivisions and independent colleges of the State may participate in the contract awarded at

the same prices, terms and conditions. Additional Purchasers will be limited to locations within

the districts in which the bidder is awarded a contract. The additional purchasers will

negotiate and enter into their own agreements directly with the Contractor. A list of

municipalities that have previously expressed interest is located at the end of Attachment A,

Scope of Work.

If bidder agrees to extend the State’s contract terms and prices to political subdivisions of the

state (including, but not limited to, cities, towns, and school districts) and any institution of

higher education chartered in Vermont and accredited or holding a certificate of approval from

the State Board of Education, all such items furnished will be billed directly to and paid for by

the political subdivisions of the state (including, but not limited to, cities, towns, and school

districts) and any institution of higher education chartered in Vermont and accredited or

holding a certificate of approval from the State Board of Education. Financial obligations of the

State are limited to the orders placed by the departments and agencies of the State having

legally available funds. The State incurs no financial obligations on behalf of political

subdivisions of the state (including, but not limited to, cities, towns, and school districts) and

any institution of higher education chartered in Vermont and accredited or holding a certificate

of approval from the State Board of Education that purchase under a state contract resulting

from this solicitation.

Optional Alternate Proposal. In addition to standard delivery pricing, this solicitation

includes an optional opportunity for vendors to propose alternate solutions utilizing vendor-

owned storage and distribution facilities.

Base bids for delivery to State-owned facilities and any optional alternate proposals will be

evaluated separately. Submission of an alternate proposal is not required for a bid to be

considered responsive. See Scope of Work and Proposal Requirements for details.

Inability to Perform Scope of Services. If at any time the Bidder is unable to provide the

services as outlined in the scope of work, the State reserves the right to utilize another

contract holder to obtain the services and product. This will result in an amendment to the

other contract holder to include that location within their contract.

Maximum Amount. The maximum amount(s) for the contract(s) will be set at a level based

on the number of locations awarded and the anticipated need for each location. Payment is

based on products or services actually delivered or performed. The maximum amount for this

contract does not guarantee that the Contractor will receive all of the maximum amount. Any

quantities stated in the detailed requirements of this solicitation are estimates only based on

prior usage, and are annual quantities, unless otherwise stated. Actual purchases may be

higher or lower depending on the State’s needs. Additional deliveries or fill-ups are not

guaranteed.

No work may be performed after the expiration date plus exercised extensions of the

applicable Contract. In exceptional circumstances where it might be mutually desired to have

work extend beyond the term of a Contract, written authorization will be needed, overseen by

AOT’s Contract Administration, and authorized by the Secretary of Transportation, the

Agency’s Chief Financial Officer, other State Representatives as required and Federal

oversight agencies as required. A formal amendment will be required for any such extension.

Confidentiality. Bidders are hereby expressly directed not to include any confidential

information in their proposal submissions, except as specifically identified in this RFP. By

submitting a proposal in response to this RFP, Bidders acknowledge and agree to abide by

the terms and conditions outlined in this document, including the prohibition on submitting

confidential information. This prohibition reduces the burden on the State while preventing

Bidders-confidential information from entering the public record. All Proposals received will

become part of the contract file and will become a matter of public record, and may be

disclosed to the public in accordance with the Vermont Public Records Act, 1 V.S.A. § 315 et

seq. If the proposal documents include material that is considered by the Bidder to be

proprietary and confidential under 1 V.S.A. § 315 et seq., the Bidder shall submit a cover

letter that clearly identifies each page or section of the proposal that it believes is proprietary

and confidential. The Bidder shall also provide in their cover letter a written explanation for

each marked section explaining why such material should be considered exempt from public

disclosure in the event of a public records request, pursuant to 1 V.S.A. § 317(c), including

the prospective harm to the competitive position of the Bidder if the identified material were to

be released.

Additionally, the Bidder must include a redacted copy of its response for portions that

are considered proprietary and confidential. Redactions must be limited so that the

reviewer may understand the nature of the information being withheld. It is typically

inappropriate to redact entire pages, or to redact the titles/captions of tables and figures.

Under no circumstances can the entire response be marked confidential, and the State

reserves the right to disqualify responses so marked.

Please be aware that all contracts solicited and/or contracted through VTBuys will be

uploaded to the VTBuys Public Portal, wherein it can be viewed by any interested party.

Hourly rates and other cost proposal information included in Attachment B Payment

Provisions of the contract awarded will be viewable.

PROPOSAL INSTRUCTIONS

The quality of proposals and adherence to solicitation response requirements and/or restrictions

are considered reflective of the manner in which the Bidder could be expected to conduct

business and will be given due consideration throughout the evaluation process.

Failure to provide all required information or indications that the Bidder did not conform to all terms

as set forth in the RFP and attachments may make the offer non-responsive and may result in

the elimination of the Bidder from further consideration for award.

Proposals or unsolicited revisions submitted after the specified due date and time will not be

accepted and will be securely disposed of.

Required Electronic Submittal Information

Proposals will only be received electronically via an FTP site. In order to upload your

proposal, you must obtain a user account. This account will be provided when Contract

Administration receives your request via email. If you already have credentials, you still need

to request access to this specific RFP folder, or you will be unable to submit your proposal.

Please submit your request for a user account by emailing the single point of contact listed in

this RFP above as soon as possible and no later than four (4) business days before the RFP

due date to ensure there is ample time to set up the user account(s). The subject of the email

should state “FTP Account Request for Road Salt 2026”.

You will then receive login credentials and guidance (in separate emails) for uploading your

proposal. If you are unable to submit your documents by uploading to the specified FTP

site(s), please notify the sole point of contact for additional guidance.

When submitting your proposal(s), please use the following naming convention:

RoadSaltProposal_CompanyName_RoadSalt2026

Submit your proposals via the provided FTP site prior to 2:00 P.M. on Monday, May 11,

2026.

Public Proposal Opening: All proposals will be opened and read publicly on Monday, May

11, 2026, immediately after the 2:00 p.m. deadline. You may attend in person at Barre

City Place, 219 North Main Street, Conference Room 134, Barre Vermont 05679 or use

this link to join the meeting via Microsoft Teams.

https://teams.microsoft.com/meet/226470387992263?p=gdc4M9V0t8WMhczoH2

If you would like to attend in person, you will need to call following number to gain access to

the building, (802) 522-2902. An AOT representative will provide access to the building and

room 134.

At the date and time specified above, all timely received proposals will be publicly opened by

the issuing Agency. The opening will occur promptly at the stated time, and no proposals will

be accepted after that time.

During the public opening, the following information will be read aloud and/or recorded:

• Name of each Bidder

• Each Location proposed, proposal cost per location, typically expressed as a unit price

(e.g., cost per ton) and any total estimated cost if applicable

• Optional Alternate Proposal costs per location

• Acknowledgement of any required proposal forms, addenda, or pricing schedules, as

deemed appropriate

Attendance: The public opening is open to Bidders and the general public. Attendance may

be in person or via remote means, if specified in the solicitation. Bidders are not required to

attend.

Late Proposals: Proposals received after the exact time specified for opening will be

considered late and will not be opened or considered for award.

Post-Opening Process: Following the public opening, proposals will be reviewed to confirm:

• Compliance with all solicitation requirements and specifications

• Completion of all required forms and certifications

• Mathematical accuracy of pricing

Award will be made in accordance with the criteria set forth in the solicitation.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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