Project Information

Bid Title

Classroom Supplies & Equipment Catalog Discount Bid

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Jun 26, 2025

Closing Date

Aug 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

SDOC-B-26-012-AR

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Renee Rodriguez

Title
Classroom Supplies & Equipment Catalog Discount Bid

Secondary Contact
Cheryl Hood

Number
SDOC-B-26-012-AR

Tertiary Contact

Type
Announcement

Department
Purchasing, Contracts, Property Records and Warehouse

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
2.0        SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS

This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
This bid will be awarded to multiple vendors to fulfill the needs of classroom supplies and equipment District wide. Bids are being requested and will be evaluated on the basis of a minimum fixed discount from bidders’ most current catalog(s), CD(s), or printed price sheet(s) for classroom supplies and equipment in order to produce the lowest net cost for the District. Bidders shall provide a firm fixed discount that will be applied to all items in the vendor’s current catalog(s), CD(s), or printed price sheet(s). Unless a change is deemed in the best interest of the School District there shall not be any discount adjustments during the term of the bid. Discount provided on the bid submittal form shall remain firm throughout the term of the bid. Bidders are encouraged to consider this requirement when offering discounts on the bid submittal form. The intent of this bid is to establish a contract for a period of three (3) years from the date of award of the bid during which time the successful bidder shall guarantee firm discount prices for the item(s) awarded to him as specified in this bid.

2.01        CATALOG BID
A.        CATALOG WITH BID

All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal.
B.        ELECTRONIC CATALOGS

Bidders with online catalogs will be required to create a Generic User Name and         Password for the School District, when users are logged in they will have a shopping cart         and be able to see and do the following:
See Current Catalog Price (Indicate on the Price Sheet if your online catalog price is the         Published Catalog Price or is your online catalog done in real time)

•        See School District’s Discounted Price

•        See Detailed Product Description

•        Product Image (picture)

•        Search by product number/catalog number

•        Review items in shopping cart and update as needed

•        Print out shopping cart for generating a purchase order and provide backup for A/P showing the price at the time of purchase if electronic catalog has real-time pricing

•        Option to pay using a P-Card
C.        UPDATING OF CATALOGS

Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and prices used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:

•                Catalog updates must be approved by the designated buyer in the Purchasing         Department before effective date and distribution to the rest of the         schools/departments.

•                Distribute catalog updates to all schools and departments with notice explaining         new pricing, before effective date.

•                Establish effective date with buyer after the requirements above have been met.

Any price discrepancies, which occur as a result of the awarded Bidder not         following the above guidelines, must be honored by the awarded Bidder.

Dates(All times are listed as EST )

Broadcast Date
6/26/2025 8:00 AM EST

Question End Date
7/23/2025 5:00 PM EST

Due Date
8/12/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
7/17/2025	9:00 AM	No

Documents

Total: 9

Type	Name	Description	File Type
Invitation to Bid	SDOC-26-B-012-AR Classroom Supplies & Equipment Catalog Bid 1.pdf	SDOC-26-B-012-AR, Classroom Supplies & Equipment Catalog Discount Bid	PDF
Invitation to Bid	Attachment A - General Terms & Conditions Revised 4-23-25.pdf	Attachment A - General Terms & Conditions	PDF
Invitation to Bid	Attachment B - ITB Bidders Acknowledgement and Required Forms.pdf	Attachment B - ITB Bidders Acknowledgement and Required Forms	PDF
Invitation to Bid	Attachment C - References Form.pdf	Attachment C - References Form	PDF
Invitation to Bid	Attachment D - Catalog Bid Price Sheet.xlsx	Attachment D - Catalog Bid Price Sheet	Excel
Invitation to Bid	Attachment E - SBE VBE Program Participation Form.pdf	Attachment E - SBE VBE Program Participation Form	PDF
Invitation to Bid	Attachment F - Unsatisfactory Report Example.pdf	Attachment F - Unsatisfactory Report Example	PDF
Invitation to Bid	Attachment G - Federal Terms and Conditions.pdf	Attachment G - Federal Terms and Conditions	PDF
Invitation to Bid	Attachment H - Bidders Statement of Principal Place of Business.pdf	Attachment H - Bidders Statement of Principal Place of Business	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 5

Question	Date Asked	Answer	Date Answered
If previously awarded under SDOC-25-B-005-AR are we required to re-submit under this bid?	6/26/2025 8:20:00 AM
Are books, instructional materials, and supplemental instructional materials included in this RFP, or is this more for school supplies and equipment?	6/26/2025 10:33:27 AM
Bid # SDOC-25-B-021-IL Office and Equipment Discount Off List was issued last fall and awarded in December for an initial 3 year term and an option for one 2 year renewal. This new bid that is due in August looks like the same exact bid. Just looking to clarify as to why it is being replaced already by this new bid if there`s still 2.5 years still left on the one referenced above. Is this the case or is this new one somehow different? Thank you.	6/26/2025 10:37:10 AM
Does this Bid cover curriculum and professional development for teachers?	6/26/2025 1:26:48 PM
Is it the intention to award to as many vendors as possible as has been done in the past for this bid since it`s just a % off list price bid for bookkeepers and others to utilize for competitive everyday pricing?	6/26/2025 2:09:27 PM

Commodity Codes

Total: 23

Code	Description
[395-15]	Binders and Documentation Folders For Continuous Forms (Incl. Self-Mailers)
[525-10]	Binders, Covers, Jackets, Protectors, Sticks, etc. (For Books, Magazines, Newspapers, Pamphlets, Photographs, etc.)
[615-9]	Binders: Chain, Post, Prong, Ring, etc.
[616-9]	Binders: Chain, Post, Prong, Ring, etc. , Environmentally Certified Products
[208-43]	Educational: Foreign Languages, Math, Science, Social Studies, etc.
[209-44]	Educational: Foreign Languages, Math, Science, Social Studies, etc.
[803-20]	Group Auditory Systems, Language Laboratories, and Speech Training Equipment
[204-16]	Chips: Accelerator, Graphics, Math Co-Processor, Memory (RAM and ROM), Network, SIMMS, etc.
[206-17]	Chips: Accelerator, Graphics, Math Co-Processor, Memory (RAM and ROM), Network, etc.
[208-43]	Educational: Foreign Languages, Math, Science, Social Studies, etc.
[209-44]	Educational: Foreign Languages, Math, Science, Social Studies, etc.
[715-10]	Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc.
[208-59]	Library Information Management Software
[525-60]	Library Catalog Cards and Accessories: Cards, Guides, Protectors, Sorters, Trays, etc.
[525-65]	Library Forms, All Kinds: Circulation Record, Continuous, Strip, etc.
[525-70]	Library Labeling Supplies: Labels, Letters, Signals, etc.
[715-20]	Catalog Cards, Library of Congress Type and other Types
[832-44]	Tape, Labeling, Library Type
[785-53]	Educational Games and Toys, All Types (See 037-84; 208-47; 209-48; and 805-51 for other type games) Incl. Assembly Kits
[715-85]	Textbooks: Pre-Kindergarten thru 5th Grade (Includes Student and Teacher Editions)
[715-86]	Textbooks: 6th thru 8th Grade (Includes Student and Teacher Editions)
[715-87]	Textbooks: 9th thru 12th Grade (Includes Student and Teacher Editions)
[715-88]	Textbooks: College Level (Includes Student and Teacher Editions)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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