Project Information

Bid Title

Purchase of Wood and Materials

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jun 11, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

IWQ 06092026 INV

Original Source

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Bid Documents

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Project Description

IWQ 06092026 INV

Purchase of Wood and Materials

Buyer Contact : Michael.Milstein@GwinnettCounty.com

Opening Date : 06/18/2026 03:00 PM EST

Attachment Preview

DATE:

QUOTE NUMBER:

QUOTES SHOULD BE RECEIVED BY:

June 10, 2026

1-06092026

June 18, 2026, by 12:00 PM

Informal Written Quotations are being solicited from qualified suppliers for the following item(s). Informal Written Quotations may be returned via: Email:

Michael.Milstein@GwinnettCounty.com or sent to Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046, Attn: Michael Milstein

DELIVERY FOB DESTINATION TO: Gwinnett County Department of Transportation, Attn: Darrell Prince, 620 Winder Highway, Lawrenceville, GA 30097

NOTES:

• Unit Price must include ALL charges, including delivery.

• Delivery time may be taken into consideration in determining award.

• Samples may be requested from vendors to determine equivalency. Samples should be furnished at the vendor’s expense within five business days and

at no cost to Gwinnett County.

• If you are quoting an equivalent to the specified items, please send specifications with your submittal.

• Gwinnett County reserves the right to award by line item or by total quote price. Vendors do not need to submit all line items.

Certification of Non-Collusion in Quote Preparation

Signature

Date

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items

upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of

this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic

payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

Fax Number

E-mail Address

ITEM

#

QTY

1

28

2

320

3

48

4

12

5

120

UOM

DESCRIPTION

Ea 2x4x16 #2 Pressure Treated Pine

Ea 2x4x104-5/8#2 Premium SPF

Ea 2x4x16 #2 Premium SPF

Ea 2x10x12 #2 pine

Ea 2x10x16 #2 pine

6

4

Ea Hollow Metal Windo 72”x48”

Bid Schedule

MFG & NO.

7

4

Ea Hollow Metal Door-Half Light-36”x84” unit

8

150

Ea 5/8" Plywood Sheathing / CDX – 4' x 8'

9

150

Ea 1/2" Plywood 4’X8’

10

24

Ea 1x6x16 Wood Cap

11

24

Ea 1x2x16 Wood Trim

12

50 Pounds 16d 3 1/2 1n. 9 gauge nails

13

25 Pounds 3" Structural Wood Screws

14

50 Pounds 8d 2 3/8 x0.131-in nails

DELIVERY A.R.O.

UNIT PRICE

$

$

$

$

$

$

TOTAL PRICE

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

TOTAL $

Company Name ___________________________________________________________________________________________________________________________________

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure

to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each

vendor shall sign the submittal and print or type his or her name on the fee schedule. The

person signing the submittal should initial erasures or other changes. An authorized agent of

the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event

of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking

an award of a Gwinnett County contract may not initiate or continue any verbal or written

communications regarding a solicitation with any County officer, elected official, employee, or

other County representative other than the Purchasing Associate named in the solicitation

between the date of the issuance of the solicitation and the date of the final award. The

Purchasing Director will review violations. If determined that such communication has

compromised the competitive process, the offer submitted by the individual, firm or business

may be disqualified from consideration for award. Solicitations for the sale of real property may

allow for verbal or written communications with the appropriate Gwinnett County

representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the

submittal but are contained for informational purposes only. If awarded, the successful

vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit

and Agreement should be included with vendor’s submittal, if the solicitation is for the

physical performance of services for all labor or service contract(s) that exceed $2,499.99

(except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or

the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your

submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known

earliest date or the minimum number of calendar days required after receipt of order (delivery

A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in

the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation,

drawings, specifications, etc. must be requested by the question cutoff deadline stated in the

solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information

given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as

an addendum to the solicitation if such information is necessary or if the lack of such information

would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal

or written communications between the parties. Receipt of addenda should be acknowledged in the

submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their

submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the

submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope,

addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date

and hour of opening and the solicitation number on the face of the package or envelope.

Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in

the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed

and will be applied to the lump sum amount. Amount shall be clearly stated and should be

initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless

otherwise specified by the County, at no expense to the County. Unless otherwise specified,

samples will be returned at the vendor’s request and expense, if items are not destroyed by

testing.

D. Items offered must meet required specifications and must be of a quality that will adequately

serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc.

must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may

be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not

deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other

documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and

services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax

and sales tax, including taxes for materials incorporated in county construction projects.

Vendors should contact the State of Georgia Sales Tax Division for additional information.

Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after

the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of

completion of the opening stating that they wish to withdraw their submittal without penalty for an

obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was

substantially lower than the other submittals due solely to a mistake therein, provided pricing was

submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and

was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or

material made directly in the compilation of the submittal. The unintentional arithmetic error or

omission can be clearly proven through inspection of the original work papers, documents, and

materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers

shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their

Commodity Codes

• NAICS 321999All Other Miscellaneous Wood Product Manufacturing
• NAICS 423310Lumber, Plywood, Millwork, and Wood Panel Merchant Wholesalers

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