Project Information

Bid Title

Classification and Compensation Study

Issuing Agency

City of Mount Dora

Location

Florida

Published Date

Nov 3, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-GS-006

Original Source

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Project Description

Bid Number:	RFP 26-GS-006
Bid Title:	Classification and Compensation Study
Category:	Professional Services
Status:	Open

Publication Date/Time: 11/3/2025 3:00 PM Closing Date/Time: 12/1/2025 2:00 PM Related Documents: RFP 26-GS-006 Classification and Compensation Study

Attachment Preview

Request for Proposals

NUMBER

RFP #26-GS-006

CLASSIFICATION AND

COMPENSATION STUDY

Whitney Donovan

Purchasing Coordinator

RFP# 26-GS-006 CLASSIFICATION AND COMPENSATION STUDY

1

LEGAL NOTICE

Notice is hereby given that the City of Mount Dora is accepting electronic responses only for a sealed

Request for Proposals, RFP# 26-GS-006 to provide Classification and Compensation Study. Responses

will be received until 2:00 p.m. on December 01, 2025.

RFP# 26-GS-006

“CLASSIFICATION AND COMPENSATION STUDY”

A pre-proposal conference is not applicable for this solicitation.

All Evaluation Committee (EC) meetings and any applicable Presentations/Interviews will be held in the

City Council Boardroom located at City of Mount Dora City Hall, 510 N Baker Street, Mount Dora FL

32757 unless noted otherwise. Please be advised that dates and times, are subject to change and updates

posted on the City of Mount Dora’s website at www.mountdora.gov, on www.demandstar.com and in

the City Hall Lobby.

The City of Mount Dora does not discriminate based on age, race, color, sex, religion, national origin,

disability or marital status.

RFP# 26-GS-006 CLASSIFICATION AND COMPENSATION STUDY

2

NOTE: Electronic responses will be the only method allowed for Proposers to respond to this solicitation.

Electronic responses are to be provided via DemandStar only. All submittals must be compatible with

Microsoft Office 2007. PDF files are acceptable. Bidding will be done through a secure locked box. Proposers can

only view/submit their Bid and will not have access to any other Proposer’s submittals. The Proposer’s Bid may

be changed at the Proposer’s discretion until the due date and time have been reached at which time the Proposer

will no longer change or have access to the electronic bid submittal. The City will then open the Bids. Proposers

who are bidding for the first time are strongly encouraged to contact DemandStar by e-mailing questions to

DemandStar at www.demandstar.com. All bids must be received by the date and time specified above, when they

will be opened, via computer, and publicly read aloud. The bid time shall be scrupulously observed. The City

shall not be responsible for delays or internet outages caused by any occurrence. The City website does not

accommodate electronic responses to bids. Receipt of a bid in any other form does not satisfy this requirement.

No exceptions will be made.

If you have obtained this document from a source other than directly from DemandStar by Onvia.com you are not

on record as a plan holder. The Purchasing Department takes no responsibility to provide Addenda to parties not

listed as plan holders. The Proposer is responsible for verifying they have received all Bid Addenda.

CAUTION: Proposers should take caution that the City is not responsible for any power outages or internet

failures. It is suggested that you upload your response in adequate time to assure that it will post on the day prior

to the closing date.

1) INTRODUCTION/OVERVIEW

A) Purpose/Objective

The City of Mount Dora has issued this Request for Proposal (hereinafter, “RFP”), as a joint solicitation

on behalf of the City, the Community Redevelopment Area (CRA) and the Northeast Community

Redevelopment Area (Northeast CRA), with the sole purpose and intent of obtaining proposals from

interested and qualified firms offering to provide a “Classification and Compensation Study”, in

accordance with the specifications stated and/or attached herein/hereto. The City desires to contract with

one successful proposer to provide the requested services for the City, CRA and Northeast CRA as

applicable. The successful proposer will hereinafter be referred to interchangeably as the “Proposer,

Firm, Vendor or Consultant”.

If awarded, a contract to provide these services will be effective on the date contract is approved by the

City of Mount Dora, City Council (herein after, the “Council”), signed by all required parties and filed

with the City Clerk.

As is more fully explained in Section “6L” of this RFP, an award, if made, will be made to the best

overall proposer(s) whose bid is most advantageous to the City, taking into consideration the evaluation

factors set forth in this RFP. The City will not use any other factors or criteria in the evaluation of the

proposals received.

B) Background

The City serves an area of 12.51 square miles with a population of approximately 18,896. The City’s

fiscal year begins on October 1st and ends on September 30th. The Finance Department maintains the

funds and accounts of the City. The Finance Department is responsible for the custody and accounting

of funds of each department.

RFP# 26-GS-006 CLASSIFICATION AND COMPENSATION STUDY

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More detailed information on the government and its finances can be found in City of Mount Dora’s

Annual Comprehensive Financial Report (ACFR) for fiscal year 2024-2025 and in the City’s Annual

Budget for fiscal year 2025-2026. Copies of these documents may be viewed on

www.cityofmountdora.com. The City of Mount Dora is exempt from any and all state, local and federal

taxes.

C) Inquiries

Direct questions related to this RFP to Whitney Donovan, Purchasing Coordinator, and submit such

questions in writing to: donovanw@mountdora.gov. Please include the page and paragraph number for

each question in order to ensure that questions asked are responded to correctly.

Proposers must clearly understand that the only official answer or position of the City will be the one

stated in writing from donovanw@mountdora.gov. All questions asked, along with the answers rendered

will be electronically distributed to firms registered for this solicitation and additionally posted on the

City website (www.mountdora.gov) and on DemandStar (www.demandstar.com).

D) Method of Source Selection

The City is using the Competitive Sealed Proposals methodology of source selection for this

procurement, as authorized by Resolutions 2021-107 and 2024-36 (amendment) establishing and

adopting the City Purchasing Policy. Each Proposals will be reviewed to determine if the Proposals is

responsive to the RFP. Proposals deemed to be non-responsive may be rejected without being evaluated

by the Selection Committee appointed by the city manager, which shall be comprised of a minimum of

three (3) City employees. The committee will make a recommendation to the City Council who will

make the final selection(s). A responsive Proposal is one which has been signed and submitted by the

specified Proposals deadline, and has provided the information required to be submitted with the

Proposals. Poor formatting, poor documentation, incomplete or unclear information may be considered

substandard submissions and may adversely impact the evaluation of a Proposals. Respondents who fail

to comply with the required and/or desired elements of this RFP do so at their own risk.

The City may, as it deems necessary, conduct discussions with responsible proposers determined to be

in contention for being selected for award for the purpose of clarification to assure full understanding of,

and responsiveness to solicitation requirements.

E) Pre-Proposal Conference

A pre-proposal conference is not applicable for this solicitation.

A non-mandatory mandatory pre-proposal conference will be held on

______,

commencing promptly at ______, and will be held in the Council Chambers, 510 North Baker

Street, Mount Dora, Florida 32757.

If this pre-bid conference is denoted as “mandatory”, prospective proposers must be present in order to

submit a bid response.

RFP# 26-GS-006 CLASSIFICATION AND COMPENSATION STUDY

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F) Projected Timetable

The following projected timetable should be used as a working guide for planning purposes only. The

City reserves the right to adjust this timetable as required during the course of the RFP process.

Event

Date

Issue RFP Notice

November 3, 2025

Pre-Proposal Meeting

Not Applicable

Last Date for Receipt of Written Questions

November 17, 2025 @ 12:00 pm

Addendum Issued (If Applicable)

November 21, 2025

Proposal Due/ Opening Date

December 1, 2025 @ 2:00 pm*

Evaluation Committee to Shortlist

December 8, 2025 @ 11:00 am

Evaluation Committee - Interviews (if requested)

December 22, 2025 @ 1:00 pm – 4:00 pm

Evaluation Committee to Recommend

December 22, 2025 @ 4:15 pm

Issue Notice of Recommendation

December 22, 2025

City Council Meeting Date (anticipated)

January 16, 2025

*An in-person opening will be held in the City Hall first-floor conference room, located at 510 N. Baker

Street, Mount Dora, FL, immediately following the 2:00 p.m. proposal due date.

2) GENERAL DESCRIPTION / OBJECTIVE/SCOPE OF SERVICES

The City will contract with one successful proposer to provide the requested services for the City. The

successful proposer will hereinafter be referred to interchangeably as the “Proposer, Vendor or

Consultant”. An award, if made, will be made to the best overall proposer whose responsive proposal is

most advantageous to the City, taking into consideration the evaluation factors set forth in this RFP. The

City will not use any other factors or criteria in the evaluation of the proposals received.

The City of Mount Dora is soliciting proposals from qualified consulting firms to conduct a

comprehensive classification and compensation study of the City’s general (non-union and non-public

safety) positions. The goal is to ensure the City’s pay structures, job descriptions, and benefits are

competitive, equitable, and aligned with market practices in comparable Florida municipalities.

The City employs approximately 230 full-time, 20 part-time employees, and 70 seasonal employees

across a wide range of administrative, technical, clerical, and field service positions. The City provides

health, dental, vision, life insurance, retirement programs, and leave benefits. The most recent

classification and pay study was completed in 2021.

OBJECTIVE

The study should:

• Review and update all job descriptions for accuracy, essential functions, and FLSA status.

• Evaluate the current classification system and recommend improvements if needed.

• Analyze the City’s compensation structure compared to similar Florida municipalities and other

appropriate labor markets.

• Assess the City’s employee benefits relative to peer organizations.

• Provide recommendations for adjustments to ensure internal equity and external competitiveness.

RFP# 26-GS-006 CLASSIFICATION AND COMPENSATION STUDY

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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