Project Information

Bid Title

HISTORIC STRUCTURES INVENTORY FISCAL YEARS 2026–2028

Issuing Agency

City of Durham

Location

North Carolina

Published Date

Jan 5, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-1013

Original Source

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Bid Documents

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Project Description

Bid Number:	26-1013
Bid Title:	HISTORIC STRUCTURES INVENTORY FISCAL YEARS 2026–2028
Category:	Requests for Proposals/Qualifications and Services
Status:	Open

Description: **** RFP date, time, via EMAIL:  Monday February 16, 2026, by 5:00 PM - Send to: Karla Rosenberg For security reasons, you must enable JavaScript to view this E-mail address. **** Publication Date/Time: 1/5/2026 8:00 AM Closing Date/Time: 2/16/2026 5:00 PM Contact Person: Karla Rosenberg [email protected] Related Documents: LHD Survey RFP - FINAL Att A Basic Services Contract with General Conditions Template Att B Standard Insurance Requirements Att C Non-Collusion Affidavit Form Attachment D_EBOP Fillable Goods and Services_7-30-2024-updated

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CITY OF DURHAM

REQUEST FOR PROPOSALS (RFP)

HISTORIC STRUCTURES INVENTORY

FISCAL YEARS 2026–2028

RFP-26-1013 Issued: January 5, 2026

TABLE OF CONTENTS

I. Description of Project and Nature of RFP....................................................................................2

A. Overview................................................................................................................................2

B. About the City of Durham .....................................................................................................2

C. General Information and Minimum Eligibility Requirements ...............................................3

D. Equal Business Opportunity Program ...................................................................................3

II. Scope of Services .........................................................................................................................4

III. Requirements for Statement of Qualifications............................................................................5

A. Cover Letter ...................................................................................................... 5

B. Personnel.......................................................................................................... 5

C. Commitment to Diversity, Equity, and Inclusion ........................................................ 6

D. Rates and Charges .............................................................................................. 6

E. Availability and Commitment to Provide Services....................................................... 6

F. Actual or Perceived Conflicts ................................................................................. 6

G. Public Clients ..................................................................................................... 6

H. Professional References ....................................................................................... 6

I. Additional Information.......................................................................................... 6

IV. Submission Procedures................................................................................................................7

A. Submission Deadline and Location .................................................................................7

B. RFP Schedule……………………………………………………………………………………………………………..7

C. Questions about RFP.......................................................................................................7

D. Forms Required...............................................................................................................7

V. Evaluation Criteria and Selection Process....................................................................................8

A. Evaluation Criteria ..........................................................................................................8

B. Selection Process ............................................................................................................8

C. Contract for Services .................................................................................... 8

D. Right to Reject.................................................................................................................8

VI. Miscellaneous Provisions.............................................................................................................9-11

VII. Attachments

A. Service Agreement Template

B. Insurance Requirements

C. Non-Collusion Affidavit

D. Procurement Services Form

1

I.

DESCRIPTION OF PROJECT AND NATURE OF RFP

A. Overview

The Durham City-County Planning & Development Department is seeking a company to update

historic structures inventories containing 1,718 properties within the eight locally designated historic

districts in City of Durham. The Department will consider the qualifications submitted in response to

this Request for Proposals (“RFP”) and will select a company to conduct the survey under the

direction of a project manager, to be completed by January 2027. The project may be conducted in

stages, with payment divided over three fiscal years (FY2026, FY2027, and FY2028). A contract should

be secured by April 30, 2026, and all funds expended by April 30, 2028. In this RFP, the phrase

“company” includes solo practitioners or firms.

The selected company will enter into a three-year service agreement with the City of Durham, during

which time the selected company(s) will assist the Department in completing the inventory as

described in Section II, Scope of Services.

B. About Locally Designated Historic Properties

City of Durham was incorporated in 1869 and is located within Durham County, in central North

Carolina. It is a Certified Local Government (CLG), operating under an agreement signed in 1989. The

City of Durham has a total of eight local historic districts, containing 1718 parcels, and occupying a

total combined land area of approximately 0.83 square miles; their distance from the city center

ranges from zero to three miles. The Downtown Durham Local Historic District is commercial in

character; the remaining seven districts (Cleveland Street, Holloway Street, Fayetteville Street,

Golden Belt, Morehead Hill, Watts-Hillandale, and Trinity Heights) are considered residential,

although they may contain commercial properties.

The preservation plan for each local historic district identifies that district’s period of historical

significance; an inventory within each plan then indicates whether the primary structure on each

parcel contributes or does not contribute to the district's historic character, resulting in a

classification of “Contributing” or “Non-Contributing.” The boundaries for each district have already

been determined by ordinance and are not subject to change. The periods of significance are also

not subject to change at this time.

C. General Information and Minimum Eligibility Requirements

The City of Durham requests companies submit a Statement of Qualifications to update the

architectural inventories for eight local historic districts in Durham. This work will be conducted on

behalf of the Planning & Development Department as specified in Section II, Scope of Services.

As further detailed in Section V, Evaluation Criteria and Selection Process, the material provided in

the Statements of Qualifications, interviews with submitting companies, and interviews with

references will inform the selection process. The fee structure is important, along with the proposal,

but will be secondary to field experience.

All companies responding to this RFP must be properly registered and in good standing with the

North Carolina Secretary of State. Additional eligibility requirements are detailed in Section II, Scope

of Services.

2

D. Equal Business Opportunity Program (EBOP) Ordinance

It is the policy of the City to provide equal opportunities for City contracting for underutilized firms

owned by minorities and women doing business in the City’s Contracting Marketplace. It is further

the policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to

conduct its contracting activities to prevent such discrimination, to correct present effects of past

discrimination and to resolve complaints of discrimination. This policy applies to all procurement

services categories.

The goals for this project are 0% M/UBE and 0% W/UBE.

IN ACCORDANCE WITH THE ORDINANCE, ALL PROPOSERS ARE REQUIRED TO PROVIDE

INFORMATION REQUESTED IN THE PROCUREMENT SERVICES FORMS PACKAGE INCLUDED WITH

THIS REQUEST. Proposals that do not contain the appropriate, completed Procurement Services

Forms may be deemed NON-RESPONSIVE AND INELIGIBLE for consideration. The UBE Participation

Documentation Form is required of all proposers. The Request to Change UBE Participation and “UBE

Goals Not Met/Documentation of Good Faith Efforts” forms are not applicable to this RFP.

The Finance Department’s Underutilized Business Division is responsible for the Equal Business

Opportunity Program. All questions about Procurement Services Forms should be referred to

Departmental Staff at (919) 560-4180.

E. Attachments. The following are attachments to this RFP:

Attachment A: City’s Service Agreement Template

Attachment B: Insurance Requirements

Attachment C: Non-Collusion Affidavit

Attachment D: Procurement Services Form

[RFP continues on the following page.]

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II. SCOPE OF SERVICES

The selected firm will be responsible for updating the structural inventories within the respective

preservation plan for eight local historic districts to include the contributing status of both primary and

accessory structures. In addition, the inventory should identify the year of construction, historic integrity

(using a 5-point scale), and number of stories of each primary structure; in instances where no structure is

present, the parcel shall be classified as “Vacant.” The boundaries for each district have already been

determined by ordinance and are not subject to change; however, demolitions, new construction,

rehabilitations, and alterations over the years may affect a property’s contributing classification, year of

construction, and historic integrity, as well as the number of outbuildings. Finally, a photograph of each

property should be taken from the street.

A contract must be in place no later than April 30, 2026. Work may begin up to six months after the contract

is executed. The first draft of the revised inventory must be submitted to the Planning & Development

Department for review and comment as early as July 1, 2026, but no later than April 30, 2027. The final draft

of the revised inventory must be submitted to the Planning & Development Department (with notice to the

Project Manager) as early as July 1, 2027, but no later than April 30, 2028.

[RFP continues on the following page.]

4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services

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