Project Information

Bid Title

BID IFB 052126LR Richland ES Building & Drainage Improvements

Issuing Agency

Memphis City Schools

Location

Tennessee

Published Date

May 6, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB IFB 052126LR BID IFB 052126LR Richland ES Building & Drainage Improvements

Deadline Date/Time: May 21, 2026 @ 11:00 AM

• Design Construction Guidelines Manual
• Notice To Bidders
• Richland Elementary Drainage
• Addendum I IFB052126LR Richland ES Building and Drainage Improvements

Attachment Preview

May 1, 2026

SHELBY COUNTY BOARD OF EDUCATION

PROCUREMENT SERVICES

160 S. Hollywood Street, Room 126  Memphis, Tennessee 38112-4892  Phone (901) 416-5376

INVITATION FOR BID

(NOT AN ORDER)

Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give

full particulars. The Bid must be submitted no later than May 21, 2026 @ 11:00 AM CST.

The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or

technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful BIDDER, CONTRACTOR, OR RESPONDENTS

shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments

covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.

RICHLAND ES BUILDING & DRAINAGE IMPROVEMENTS

The Shelby County Board of Education (“SCBE”) is requesting bids for Richland ES Building

& Drainage Improvements.

Bids MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due

date and time set forth above.

During the solicitation process, bidders are not permitted to contact the Board and the Project

Owner regarding the posted solicitation. Failure to adhere to this requirement may subject the

respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this Bid must be

submitted in writing via e-mail to LaKesia Rivers at riversl1@scsk12.org by

May 8, 2026 @ 10:00 AM CST

ISSUED BY: LaKesia Rivers IFB # 052126LR

We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Bids are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this

transaction.

_________________________________________

NAME OF FIRM

________________________

PHONE #

_____________________

FAX #

_________________________________________

ADDRESS

____________________________________________________

CITY

STATE

ZIP CODE

__________________________________________

EMAIL ADDRESS

____________________________________________________

AUTHORIZED REPRESENTATIVE NAME

____ CHECK HERE IF YOU ARE A SMALL BUSINESS ENTERPRISE.

____ CHECK HERE SHOWING SHELBY COUNTY LICENSE IS ATTACHED.

____ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR.

“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, ndicap/disability,

sex or age.”

PART I: SCOPE OF WORK

1.0 INTRODUCTION

This Invitation for Bid (IFB) is soliciting bids for Richland ES Building & Drainage

Improvements.

2.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves approximately 110,000 students in more than 207

schools. We employ more than 6,200 teachers and 6,000 support personnel to serve our unique student

population while offering programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic

decision-making and informed solution-based decisions. The information gleaned from data, research-

based strategies, and performance outcomes provides our district with amazing opportunities to offer high-

quality educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three

strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

3.0 SCOPE OF WORK

The SCBE requests bids for Richland ES Building & Drainage Improvements. The specifications are

contained in the Design Project Manual. Responses submitted must meet or exceed all requirements. Bids

that do not meet or exceed all requirements will be considered non-responsive. (See page 12 for the

detailed scope).

4.0 NON-EXCLUSIVE

The intent of this contract is to provide the SCBE with an expedited means of procuring supplies and/or

services at the lowest cost. This contract is for the convenience of the SCBE and is considered to be a

"Non-Exclusive" use contract. The SCBE does not guarantee any usage. The SCBE will not be held to

purchase any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase

any item/items listed in the price schedule submitted.

5.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract award.

Notice of Intent to Award is sent for contracts requiring School Board approval. This letter is not a

guarantee of award. The Board of Education reserves the right to reject or accept the recommendation

submitted. If the Board accepts and approves the recommendation, an executed agreement will be

submitted to the successful vendor. If the Board rejects the recommendation, MSCS shall rescind the

Notice of Intent to Award.

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6.0 SMALL BUSINESS ENTERPRISES (SBE) UTILIZATION

SCBE has set a Small Business Enterprises (SBE) goal of 9.9 % for this project, the respondent shall take

affirmative action to ensure that Small Business Enterprises (SBE), which have been certified by the City of

Memphis, Mid-South Minority Business Council Continuum – Uniform Certification Agency (UCA), or

Shelby County Government and approved by SCBE are utilized when possible as sources of supplies,

equipment, construction, and services for Memphis-Shelby County Schools.

Please see Appendix I – SMALL BUSINESS ENTERPRISES UTILIZATION. All relative forms in

Appendix I must be completed and submitted with the proposal (included in the hard copies). If the

relative forms are not completed and submitted with the proposal, the proposal will be an invalid

proposal. Please note that the non-expired certificate is to be submitted with the bid.

To access Memphis-Shelby County Schools’ list of certified SBE vendors, please use the link below and

click on the Certified Vendor Directory.

http://www.scsk12.org/mwbe/index

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PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which

are confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential

or proprietary information of the SCBE and/or third-party participant.

Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et seq). In

accordance with the Act, certain information is subject to public disclosure. Please be advised that should

you deem any portion of your bid as confidential or proprietary, it must be conspicuously indicated on those

portions so deemed. However, and in accordance with the Act, you are hereby notified that every portion

may still be subject to disclosure under the Act.

2.0 TERM OF AGREEMENT

The anticipated terms of this contract shall be up to two (2) years. The work shall begin after issuance of the

“Purchase Order”.

3.0 PRE-BID MEETING

A mandatory pre-bid meeting is scheduled for this project, and the responders are required to sign in at the

School’s Main Office at the stated date/time and location listed below.

Richland Elementary School, 5440 Rich Rd. Memphis, TN 38120 on May 8, 2026,

At 9:00 AM CST. Any site visits/walkthroughs must be coordinated between the Contractor and the

School’s Building Engineer.

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any Supplier

orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given

consideration, the questions must be received NO LATER THAN May 8, 2026 @ 10:00 AM

CST. Questions that are deemed to be substantive in nature will be responded to in the form of an

addendum and posted on SCBE by EOD CST on May 14, 2026, website

http://www.MSCSk12.org/procurement/bids. Please do not submit questions in PDF format.

5.0 BID TIMELINE

Bid Posted

Pre-Bid

Questions Due

Q&A Posted

Bid Submission

Error! Reference source not found.

May 8, 2026 @ 9:00AM

May 8, 2026 @ 10:00 AM

May 14, 2026, EOD

May 21, 2026 @ 11:00 AM

6.0 POINT OF CONTACT

LaKesia Rivers, Buyer

Procurement

RiversL1@scsk12.org

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7.0 CONTRACT MONITOR/SCBE SUPERVISION

The Contractor’s performance will be under the direction of the Buyer/Requesting Department who will be

responsible for ensuring contractor’s compliance with the requirements of this contract to include managing

the daily activities of the contract, providing guidance to the contract, and coordination. The Contractor shall

be accountable to the end users on all matters relating to the scope of work.

8.0 CONTRACT TYPE

The contract resulting from this solicitation will be a firm fixed contract.

9.0 PAYMENT TERMS

The Contractor shall submit an invoice detailing the product or services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the purchase order and made within Net 30

days upon receipt of invoice.

The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor does not

provide the Department with all required deliverables within the timeframe specified in the contract or in the

event that the Contractor otherwise materially breaches the terms and conditions of the contract.

10.0 INVITATION FOR BID (IFB) REVISIONS

Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE

http://www.MSCSk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt of such

addenda or interpretation shall not relieve any offeror from any obligations under this IFB as amended by all

addenda. All addenda so issued shall become part of the award.

11.0 SUBMISSION DEADLINE

In order to be eligible for consideration, bids must be received in the Procurement Office no later than 11:00

AM CST on May 21, 2026, 160 S Hollywood, Room #126, Memphis, TN 38112.

Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the

Office of Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office

after the submission deadline, no matter what the reason, will be returned unopened. Bid responses delivered

to any other location shall not constitute delivery to the Procurement Services Office.

12.0 BID OPENING

The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet. At the time

of the public bid opening (as directed on the front cover sheet), the Buyer or designee shall open all bids

received and record the responses. A copy of the bid tabulations will be made available upon written request

via Open Records Request. The SCBE shall then review all responses and analyze the results of the bidding

process. A final recommendation(s) shall be prepared by the requesting department. Upon acceptance and

approval of the bid(s) by the Procurement Director, the Director may grant its approval subject to such

conditions as it may deem appropriate.

All bids shall be publicly opened at the Procurement Services Office, 160 S Hollywood Street, Room

#126, Memphis, TN 38112, on the date specified on the bid. In the event of inclement weather on the due

date of a bid and the SCBE is closed, the bid will be due and opened on the next business day at the same

time as specified in the bid or applicable addendum.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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