Project Information

Bid Title

Airport Apron Expansion - RFQ 2025-02-AP

Issuing Agency

City of DeFuniak Springs

Location

Florida

Published Date

Dec 18, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

1. Airport Apron Expansion - RFQ 2025-02-AP

1. RFQ Packet
2. RFQ Paper Notice

Attachment Preview

CITY COUNCIL OF THE

CITY OF DEFUNIAK SPRINGS, FLORIDA

REQUEST FOR QUALIFICATIONS

For

DESIGN, ENGINEERING, AND CONSTRUCTION-PHASE SERVICES FOR

DEFUNIAK SPRINGS MUNICIPAL AIRPORT TERMINAL APRON EXPANSION

PROJECT

RFQ NO: 2025-02-AP

The City of DeFuniak Springs, Florida, herein referred to as the "CITY", is requesting qualifications from

Engineering Firms, licensed to practice in the State of Florida and in compliance with 2 CFR Part 200

regulations, to provide professional engineering services related to the design, preparation of the

environment, and related components thereof for the “Terminal Apron Expansion Project”.

RFQ DEADLINE: January 22, 2026, no later than 1:00PM (local time) and will open immediately thereafter.

LATE SUBMITTALS RECEIVED AFTER THE FOREMENTIONED DEADLINE DATE, EITHER BY

MAIL OR OTHERWISE, WILL NOT BE CONSIDERED AND RETURNED UNOPENED. THE TIME-

OF RECEIPT WILL BE DETERMINED BY THE TIME RECEIVED IN THE PURCHASING AGENT’S

OFFICE. IT IS THE SOLE RESPONSIBILITY OF THE FIRM FOR ASSURING THAT THE RFQ IS

RECEIVED IN THE PURCHASING OFFICE BY THE DESIGNATED DATE AND TIME. NO FAXED,

ELECTRONIC, OR ORAL RFQ WILL BE ACCEPTED.

OUR AREA IS NOT A DESIGNATED OVERNIGHT FED EX DELIVERY. [NOTE ANY OFFICE

CLOSURES] BIDDER IS RESPONSIBLE FOR THE DELIVERY OF ITS SUBMITTAL. OUR OFFICE.

To be considered, Firm/Team must submit one (1) original on thumb drive along with one (1) hard copy of

Statement of Qualifications in a sealed envelope or package, clearly marked with the Firm/Team’s name and

address, and the words “RFQ NO: 2025-02-AP DESIGN, ENGINEERING, AND CONSTRUCTION PHASE

SERVICES FOR DEFUNIAK SPRINGS MUNICIPAL TERMINAL APRON EXPANSION PROJECT”

addressed to:

Rafael Ali, City Clerk

1350 Baldwin Ave

DeFuniak Springs, FL 32435

850-892-8500

1

TABLE OF CONTENTS

SECTION 1 – INTRODUCTION……………………………………………… 4

SECTION 2 – SCOPE OF WORK……………………………………………. 4

2.1 Services Required……………………………………………

4

2.2 Submittal Requirements………………………………………. 5

SECTION 3 – PROCUREMENT RULES AND INFORMATION…………… 6

3.1 Contact Person………………………………………………….. 6

3.2 Calendar Events………………………………………………… 6

3.3 Submission of Statement………………………………………. 7

3.4 Cost of Preparing RFQ…………………………………………. 8

3.5 Disposal of RFQ………………………………………………… 8

3.6 Rules for Withdrawal…………………………………………… 8

3.7 Rejection of Statements.………………………………………... 8

3.8 Notices…….……………………………………………………. 8

3.9 Verbal Instructions……………………………………………… 9

3.10 Public Entity…………………………………………………….. 9

3.11 Drug Free Workplace ………………………………………….. 9

3.12 Insurance Requirements..……………………………………….. 10

3.13 Indemnification…………………………………………………. 11

3.14 Blackout Period…..…………………………………………….. 12

3.15 Public Access…………………………………………………… 13

3.16 Protest…………………………………………………………… 14

3.17 Sales and Use Tax………………………………………………. 14

3.18 Addendums……………………………………………………… 14

3.19 Representation…………………………………………………… 14

3.20 E-Verify………………………….……………………………… 15

3.21 Lobbying Prohibition…………………………………………… 15

3.22 Unauthorized Aliens……………………………………………. 15

3.23 Equal Employment Opportunity (EEO) Compliance…………… 15

3.24 Davis-Bacon Act Compliance…………………………………… 15

3.25 Debarment and Suspension……………………………………… 16

3.26 Byrd Anti-Lobbying Amendment……………………………….. 16

2

SECTION 4 – CONTENTS OF RFQ…………………………………………… 16

4.1 Contact for Contract Administration………………………… 16

4.2 Forms .……………………………………………………….. 16

SECTION 5 – EVALUATION OF STATEMENTS…………………………… 16

SECTION 6 – TERM OF CONTRACT………………………………………… 18

6.1 Terms……………………………………………………………. 18

6.2 Termination……………………………………………………… 18

Attachment: Information Sheet…………………………………………………. 18

Attachment: Contact for Contract Administration……………………………… 20

Attachment: Public Entity Crime Form………………………………………… 21

Attachment: Drug Free Workplace Certification………………………………. 25

Attachment: Unauthorized Aliens……………………………………………………. 27

3

SECTION 1 – INTRODUCTION:

The City of DeFuniak Springs, Florida, herein referred to as the "CITY", is requesting

qualifications from Engineering Firms, licensed to practice in the State of Florida and

in compliance with 2 CFR part 200, to provide professional services related to the

design, engineering, and construction-phase support of the Terminal Apron Expansion

Project.

AIP eligible, DeFuniak Springs Airport (54J) is a city owned and operated general aviation

public use airport. The CITY developed a multi-phase CIP to convert Walton County’s sole

airport into a business engine, and the apron infrastructure project is a key element.

Completed construction of a new terminal recently occurred, to be followed by the

lengthening and widening of runway 9-27. These fully funded projects will increase 54J’s

airfield movements, and apron development is necessary to ensure the full operational

benefits of increased airfield capacity are realized. Positioned adjacent to runway 9-27 and

the 54J terminal, apron development will safely provide critical taxi and parking space for

increased aircraft traffic.

The proposed scope of work for the Terminal Apron Expansion Project will include those

services necessary for design, engineering, and construction-phase support for the full and

compliant completion of the Project.

The City anticipates the total cost of the project to be approximately One Million One

Hundred Thousand dollars ($1,100,000.00) for which funding has been allocated via

Community Project Funding.

Letter of Interest should be prepared by a corporate officer or principal of the firm

authorized to obligate the firm contractually. The letter should include summary

information on the firm’s history, offices, and personnel that will support the

requested services, resources to accomplish the work, summary of personnel

experience, key projects, and project approach.

SECTION 2 – SCOPE OF WORK:

The ENGINEER shall evaluate the City’s existing plans related to this project and provide all

necessary design, engineering, and construction-phase services to remove obstructions and

ensure the airport compliantly follows FAA runway safety standards and guidelines that allow

for full and complete usage at the conclusion of this project. This shall necessarily include

producing all appropriate drawings and coordination’s with supporting agencies to proceed with

the work needed, bids for construction services, evaluation, and negotiation with bidders, and to

4

properly see to the completion of this project in compliance with Florida Statutes, Federal, and 2

CFR 200 requirements. Services anticipated under this contract shall include, but not be limited

to:

2.1 Services Required

Phase I: Planning and Preliminary Design

• Site analysis, geotechnical coordination, apron layout optimization

• FAA AC compliance (e.g., AC 150/5300-13 for airport design)

• Environmental review coordination (e.g., NEPA, stormwater, etc.)

• Cost estimating and phasing strategy

Phase II: Final Design and Engineering

• Pavement design, grading, drainage, lighting

• Utility coordination, safety area compliance

• Preparation of bid-ready construction documents

• FAA Form 7460 coordination (if applicable)

Phase III: Construction Phase Services

• Bidding support, contractor coordination

• Resident engineering, inspection, and quality assurance

• Pay request validation, change order review

• Closeout documentation

2.2 Submittal Requirements:

To be considered, Firm/Team must submit one (1) original on thumb drive along with

one (1) hard copy of a PROPOSAL in a sealed envelope or package, clearly marked with

the Firm/Team’s name and address, and the words “RFQ NO: 2025-02-AP DESIGN,

ENGINEERING, AND CONSTRUCTION-PHASE SERVICES OF MUNICIPAL

AIRPORT TERMINAL APRON EXPANSION PROJECT”. Submittals shall

include:

Tab A - Letter of Interest,

Tab B - Completed GSA Standard Form 330,

Tab C - Documentation of qualifications (e.g., firm history; airport experience; key

personnel; relevant project examples; et al.),

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.