Project Information

Bid Title

ARCHITECTURAL & ENGINEERING DESIGN SERVICES SPRINGFIELD CITY HALL & POLICE DEPARTMENT

Issuing Agency

City of SpringField

Location

Georgia

Published Date

Mar 26, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR QUALIFICATIONS (RFQ) -RFQ 26-001

by Jennifer Smith | Mar 26, 2026 | Bid Opportunities | 0 comments

ARCHITECTURAL & ENGINEERING DESIGN SERVICES

SPRINGFIELD CITY HALL & POLICE DEPARTMENT

601 N. LAUREL STREET

ADVERTISEMENT

The City of Springfield, Georgia is requesting Statements of Qualifications (SOQs) from qualified firms to provide Architectural and Engineering (A/E) design services for the renovation and repurposing of an existing building located at 601 N. Laurel Street, Springfield, Georgia, into a combined City Hall and Police Department facility.

Advertisement Dates:
April 1, 2026
April 8, 2026

Submittal Deadline:
May 1, 2026 at 2:00 PM (local time)

Submittal Location:
Springfield City Hall
130 S. Laurel Street
Springfield, GA 31329

Contact (Email Only):
Lauren Eargle, City Manager
LEargle@springfield.ga

Late submittals will not be accepted. The City reserves the right to reject any or all submittals and waive technicalities.

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CITY OF SPRINGFIELD, GEORGIA

REQUEST FOR QUALIFICATIONS (RFQ)

ARCHITECTURAL & ENGINEERING DESIGN SERVICES

SPRINGFIELD CITY HALL & POLICE DEPARTMENT

601 N. LAUREL STREET

ADVERTISEMENT

The City of Springfield, Georgia is requesting Statements of Qualifications (SOQs) from

qualified firms to provide Architectural and Engineering (A/E) design services for the

renovation and repurposing of an existing building located at 601 N. Laurel Street,

Springfield, Georgia, into a combined City Hall and Police Department facility.

Advertisement Dates:

April 1, 2026

April 8, 2026

Submittal Deadline:

May 1, 2026 at 2:00 PM (local time)

Submittal Location:

Springfield City Hall

130 S. Laurel Street

Springfield, GA 31329

Contact (Email Only):

Lauren Eargle, City Manager

LEargle@springfield.ga

Late submittals will not be accepted. The City reserves the right to reject any or all

submittals and waive technicalities.

1. INTRODUCTION

The City of Springfield, Georgia is requesting Statements of Qualifications (SOQs) from

qualified firms to provide architectural and engineering (A/E) design services for the

renovation and repurposing of an existing structure located at:

601 N. Laurel Street, Springfield, Georgia

The project will transform the existing facility into a combined City Hall and Police

Department Headquarters to support current operations and future growth.

City of Springfield RFQ 26-001

Page 1 of 9

2. PROJECT OVERVIEW

The City intends to renovate and repurpose the existing structure into a modern, efficient,

and secure municipal complex. The building will be vacant during construction, with an

anticipated construction start in mid to late 2027.

The project is intended to deliver both:

• Functional improvements to support municipal operations and public safety

• Visual and architectural enhancements appropriate for a civic facility

The renovated facility must support:

• Administrative offices for City Hall staff

• Public-facing service areas

• Police Department operations, including secure areas

• Council Chambers (conversion of existing sanctuary)

The facility must be designed to accommodate future staffing growth, including:

• Expansion of Police Department from approximately 12 to up to 36 officers with

some dedicated offices and some flex/shared office space

• Expansion of administrative staff from 8 employees to potentially double within the

next 10 years, including:

3. SITE & EXISTING CONDITIONS

The project site is located at:

601 N. Laurel Street, Springfield, Georgia

The property consists of an existing structure on approximately one (1) acre that has

historically been used for institutional/public purposes.

The selected firm will be responsible for evaluating and incorporating the existing building

into the proposed design, including:

• Structural assessment

• Evaluation of existing MEP systems

• Identification of code deficiencies

• ADA compliance upgrades

The project is anticipated to require a comprehensive renovation and repurposing effort.

City of Springfield RFQ 26-001

Page 2 of 9

4. SITE LAYOUT & BUILDING ORIENTATION

The City has established the following required layout:

• City Hall entrance and Council Chambers shall face North Laurel Street as the

primary civic frontage

• Police Department functions shall be located at the rear of the building facing Pine

Street

The design shall:

• Establish Laurel Street as the primary public-facing entrance

• Provide clear separation between public and secure areas

• Include independent and secure access for Police Department operations

• Provide efficient internal circulation separating public access from secure functions

• Address parking and site circulation for both public and staff uses

This orientation is intended to reinforce a welcoming civic presence while maintaining

secure law enforcement operations.

5. ARCHITECTURAL CHARACTER & CIVIC PRESENCE

The City desires a design that establishes the building as a recognizable civic landmark

while remaining consistent with the historic and quaint character of downtown Springfield.

The design should:

• Reflect a strong civic presence appropriate for a local government anchor

• Complement the scale and character of downtown Springfield

• Utilize timeless and durable materials, such as brick or masonry

• Avoid overly modern or incompatible design styles

• Provide a clearly defined and welcoming public entrance

The City seeks a design that is refined, professional, and enduring, reflecting civic pride and

community identity.

6. DESIGN PRIORITIES

The City places a high priority on:

• Functional efficiency

• Security and controlled access

• Separation of public and police operations

• Flexibility for future growth

• Durability and low maintenance

• A welcoming civic presence

City of Springfield RFQ 26-001

Page 3 of 9

7. SCOPE OF SERVICES (FULL-SERVICE DELIVERY

REQUIRED)

The selected firm shall provide comprehensive architectural and engineering services

from project initiation through construction completion, including preparation of

complete construction documents, bidding support, and construction phase services.

A. Pre-Design & Programming

• Space needs assessment (10–20 year horizon)

• Existing conditions evaluation

• Code review

• Operational and workflow analysis

• Renovation feasibility analysis

B. Design & Construction Document Services

The selected firm shall prepare a complete, sealed set of construction documents

suitable for public bidding and construction, including all contractual, architectural,

structural, mechanical, electrical, plumbing, and civil components.

Services shall include:

• Schematic design

• Design development

• Construction documents and cost estimates

• Structural, MEP, and civil engineering

Design shall incorporate:

• Separation of public and secure access

• Police Department facilities including locker rooms and showers

• Secure evidence and storage areas

• Public service counters and waiting areas

• Conversion of sanctuary into Council Chambers with AV and accessibility upgrades

• Interior and exterior architectural improvements

The firm shall provide:

• A full set of construction drawings and technical specifications

• Coordination of all disciplines into a complete bid-ready package

• Compliance with all applicable codes and regulations

The City intends to engage a firm capable of providing end-to-end project delivery, from

initial programming through final construction completion and closeout.

City of Springfield RFQ 26-001

Page 4 of 9

C. Bidding & Procurement Support

The selected firm shall assist the City through the construction procurement process,

including:

• Preparation of bid packages and front-end documents

• Assistance with advertisement and distribution of bid documents

• Responding to Requests for Information (RFIs) during bidding

• Issuance of addenda as required

• Assistance with bid tabulation and evaluation

• Recommendation of award

D. Construction Administration (Standard A/E Services)

The selected firm shall provide construction administration services typical of A/E

professional practice to ensure the project is constructed in accordance with the design

intent.

Services shall include:

• Periodic site visits to observe construction progress

• Review of shop drawings and submittals for conformance with design intent

• Responses to contractor RFIs during construction

• Participation in project coordination meetings as needed

• Review and recommendation of change orders

• Observation of substantial completion

• Development of punch list items

• Final inspection and project closeout coordination

8. MINIMUM QUALIFICATIONS

Firms must demonstrate:

• Experience with municipal buildings

• Experience with public safety facilities (preferred)

• Licensure in the State of Georgia

• Ability to deliver projects on schedule and within budget

9. SUBMITTAL REQUIREMENTS

Firms shall submit:

• One (1) hard copy

• One (1) electronic copy on USB

Submittals must include:

City of Springfield RFQ 26-001

Page 5 of 9

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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