Project Information

Bid Title

IFB 2026-03 Perimeter Fencing and Electric Gates Installation at Gibbs Village East

Issuing Agency

Montgomery Housing Authority

Location

Alabama

Published Date

Feb 10, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB 2026-03 Perimeter Fencing and Electric Gates Installation at Gibbs Village East

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525 South Lawrence Street

Montgomery, Alabama 36104

REQUEST FOR QUALIFICATIONS (RFQ) 2025-01

Architectural and Engineering Services

DATE ISSUED:

Thursday, May 22, 2025

TYPE OF PROJECT:

The Montgomery Housing Authority (MHA) is seeking qualified,

licensed, professional and experienced firms to provide architectural

and engineering services on a task order basis.

CONTACT PERSON:

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

LAST DAY FOR QUESTIONS:

Tuesday, June 10, 2025, at 3:00 p.m. (CST)

SUBMISSION DEADLINE:

Tuesday, June 24, 2025, at 3:00 p.m. (CST)

SUBMISSION ADDRESS:

Sheila Brown, Procurement/Contract Administrator

Montgomery Housing Authority

525 South Lawrence Street

Montgomery, Alabama 36104

Separate sealed proposals will be accepted at the MHA’s Procurement/Contract Office, 525 South Lawrence

Street, Montgomery, Alabama 36104, until the date and time noted above. Proposals will be held in

confidence and not released in any manner until after the contract has been awarded.

The responsibility for submitting a response to this RFQ at the MHA on or before the stated time and date will be

solely and strictly the responsibility of the respondent. The offeror shall wholly absorb all costs incurred in the

preparation and presentation of the proposal.

Copies of this RFQ are available by visiting MHA’s website at www.mhatoday.org, visiting the Housing

Agency Marketplace at https://ha.internationaleprocurement.com , or can be requested in writing by

emailing Sheila Brown at sbrown@mhatoday.org.

The Montgomery Housing Authority

RFQ 2025-01 Architectural and Engineering Services

TABLE OF CONTENTS

GENERAL INFORMATION

Introduction

Purpose

Method of Solicitation

Obtain Copies of this Solicitation

PART I-SCOPE OF SERVICES

PART II – SUPPLEMENTAL INSTRUCTIONS TO RESPONDENTS

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFQ

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.7 Time for Reviewing Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with MHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against MHA

PART III – SUBMISSION REQUIREMENTS

3.1 Tabbed Proposal Submittal

3.2 Proposal Pricing/Cost

3.3 Required Certifications/Forms

PART IV – PROCUREMENT PROCESS

4.1 Proposal Evaluation/Contract Award

4.2 Evaluation Criteria

4.3 Summary of Evaluation Criteria

GENERAL INFORMATION

Introduction

The Montgomery Housing Authority (MHA) was established in 1939, as a local control entity in Montgomery,

Alabama, for the provision and administration of publicly funded affordable housing built as part of President

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The Montgomery Housing Authority

RFQ 2025-01 Architectural and Engineering Services

Franklin D. Roosevelt’s New Deal following the Great Depression. The Montgomery Housing Authority’s currently

has approximately 1,184 Public Housing (PH) units across multiple apartment complexes in the City of

Montgomery, AL. The Montgomery Housing Authority (MHA) administers over 3,000 HCV vouchers in Autauga,

Elmore, and Montgomery Counties. MHA also provides Project-Based rental assistance where the rental

assistance is tied to a specific unit. In addition, MHA has several special purpose voucher programs including,

Homeownership and Veterans Affairs Supportive Housing (VASH), Foster Youth Initiative, and Emergency

Housing Vouchers.

Purpose

The Montgomery Housing Authority (MHA) seeks professional, licensed and insured firms to provide architectural

and engineering services on a task order basis. Respondent must demonstrate ability to comply with all state,

local, city and Department of Housing and Urban Development (HUD) regulations relating to new construction,

modernization, rehabilitation and demolition of MHA’s housing portfolio on a task order basis. MHA plans to pre-

qualify multiple firms based on the qualification’s statements submitted in the Respondent’s proposal. No price

proposals are to be submitted with the response, MHA reserves the right to negotiate with either one and/or

multiple firms. MHA will enter a contract for professional service using the latest edition of the HUD Model Form

of Agreement between Owner and Design Professional, form HUD 51915 (attached hereto).

Method of Solicitation

MHA is soliciting competitive proposals from qualified firms with a documented record of accomplishments

providing the required services. The Request for Qualifications (RFQ) seeks to identify potential providers for the

scope of services listed herein.

Obtain Copies of this Solicitation.

Single copies of the RFQ package may be obtained, at no cost by:

1. Visiting the MHA’s website at: www.mhatoday.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at

https://ha.internationaleprocurement.com

3. Requesting via email to sbrown@mhatoday.org

4. Copies may also be picked up in person at:

PART I - SCOPE OF SERVICES

Montgomery Housing Authority

Procurement/Contract Office

525 South Lawrence Street

Montgomery, Alabama 36104

A. The Montgomery Housing Authority (MHA) intends to award a contract to a full-service

architectural/engineering firm(s) to provide architectural and engineering services (A/E) for various

projects the MHA may need throughout the year. Firms are expected to have the capability to perform

any and all services listed herein. Services will include, but are not limited to, typical A/E services

pertaining to, on an as-needed basis at the MHA's discretion, both new construction and rehabilitation

of buildings, and on land that the MHA owns. Services may include, but are not limited to, typical A/E

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The Montgomery Housing Authority

RFQ 2025-01 Architectural and Engineering Services

services pertaining to:

a. Architectural Design;

b. Construction contract administration and/or management;

c. Cost estimating;

d. Energy Specialist / Green Building Rater;

e. Environmental Review;

f. Fire Protection Engineer;

g. Landscape design;

h. MEP / Structural Engineers;

i. Site planning and surveying;

j. Soil / Geotech / Environmental Engineers;

k. Structural, mechanical, electrical, and civil engineering;

l. Any other related services that may be typically performed by either architectural or engineering

firm in its normal course of business.

m. Additional service areas may include, but are not limited to:

 Site and Storm Drainage Systems;

 Roof Systems;

 Paving, Curbing, Sidewalks, Driveways; Flat Work;

 Renovations and Rehabilitation of existing structures;

 Demolition work;

 Building Systems, include HVAC, Ventilation, Plumbing, Fire Protection Electrical,

Lighting, Acoustics, and Structural Systems.

B. Phases of the A/E Services

a. Schematic Design/Preliminary Study Phase;

b. Design Development Phase;

c. Bidding, Construction, and Contract Document Phase;

d. Bidding and Award Phase;

e. Construction Phase; and

f. Post Completion/Warranty Phase

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The Montgomery Housing Authority

RFQ 2025-01 Architectural and Engineering Services

PART II – INSTRUCTIONS FOR SUBMITTING PROPOSALS

2.1 Submission of Proposals

Respondents should submit one (1) original, two (2) hard copy and one (1) electronic device (flash drive) copy

of their proposal. Respondents may also submit their proposals electronically by visiting the Housing Agency

Marketplace (Eprocurement) https://ha.internationaleprocurement.com. Respondents are encouraged to

register prior to submission deadline. The original hard copy submission shall be dated and signed by an

authorized official of the company. Hard copy proposals must be submitted in a sealed envelope that shows

the firm’s name and address, and clearly written on the outside of the sealed envelope must be the words

“Architectural and Engineering Services (RFQ 2025-01) – Tuesday, June 24, 2025, at 3:00 p.m. (CST)”. The

electronic device must be labeled with the RFQ number ‘RFQ 2025-01’ and the firm name and must be

enclosed in the sealed envelope with the hard copies. The electronic device proposal must contain the same

information as required with the original submissions and must be complied as a single document.

Proposals received after the deadline date and time may be determined unacceptable. Refer to form HUD 5369-

B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must

remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should

demonstrate detailed plans on how the Respondent intends to provide the required services in a manner that will

result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the

Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract

with MHA. Finally, the proposal should include evidence of the Respondent’s previous experience and

qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFQ and the proposal due date, no oral interpretation of the RFQ’s

requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing,

by the questions due date and time as indicated on the coversheet (first page) of the RFQ and sent to: Email:

sbrown@mhatoday.org.

2.3 Addendum and Update Procedures for the RFQ

During the period of advertisement for this RFQ, MHA may wish to amend, add to, or delete from, the contents

of this RFQ. In such situations, MHA will issue an addendum to the RFQ setting forth the nature of the

modification(s). MHA will email (or send via regular postal mail or fax upon written request) any addenda to

Respondents of this RFQ solicitation. Interested parties may also view addenda on MHA’s website

www.mhatoday.org or at the Housing Agency Marketplace at https://ha.internationaleprocurement.com. It shall

be the responsibility of each Respondent to ensure they have any/all additional addenda relative to this RFQ.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring binders. Larger size pages

or inserts may be used, provided they fold into 8 ½ x 11 inches. Inserts shall not be stapled together. All copies

of the submittal must be identical in content and organization. The format of the respondent’s proposal should

be structured the same as the format of the RFQ. Proposals should be organized into sections and tabbed for

ease of review. Respondents must provide a comprehensive Table of Contents at the front of the proposal. The

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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