Project Information

Bid Title

IFWR - SWIMMING POOL MAINTENANCE & SUPPLY

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Mar 26, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2603251

Original Source

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Bid Documents

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Project Description

Bid Number:	2603251
Bid Title:	IFWR - SWIMMING POOL MAINTENANCE & SUPPLY
Category:	CONSTRUCTION
Status:	Open

Description: INVITATION FOR WRITTEN RESPONSE (IFWR) SWIMMING POOL MAINTENANCE & SUPPLY The Town of Longmeadow is soliciting written responses for routine service and maintenance of swimming pools and splash pad with supply for facilities located at Greenwood Center and Bliss Park pool.  Written Responses shall be labeled ‘IFWR- Swimming Pool Maintenance & Supply’, and will be received at the Town of Longmeadow, Purchasing Department, until the bid deadline of Friday, April 17, 2026 at 11:00am.  Written responses should be submitted with the forms supplied and may be emailed to For security reasons, you must enable JavaScript to view this E-mail address. .  Late response will be rejected.  There will be no public logging after the deadline as it is not required based on the estimate. Two award categories: There will be one (1) award for Route service and maintenance of swimming pools with supplies; and one (1) award for a second vendor for supply only. If the same vendor is the low bidder for both award category awards, then the low bidder will be given the anticipated larger contract, the ‘routine service and maintenance of swimming pools with supply contract’ only.  Bidders may submit bid pricing for just one award category or for both award categories. The intent is to have a total of two (2) vendors (one for service with supply, and one for supply not associated with service visits). Invitation for Written Response documents, including plans and specifications are available from: Town of Longmeadow, Purchasing Department, Attn: Chad Thompson – Director of Procurement, 231 Maple Rd, Longmeadow, MA 01106 (Phone number: (413) 565-4185, For security reasons, you must enable JavaScript to view this E-mail address. .  Bid documents can be obtained online through the Purchasing Department page of the town website www.longmeadowma.gov .  Those interested in bidding should register with the Longmeadow Purchasing Department to receive bid addenda and updates.  Failure to acknowledge the receipt of issued addenda may result in a rejection of written response. No bid deposit is required with a bid submission.  The selected contractor shall comply with minimum wage rate requirements as set forth under the provisions of M.G.L., Chapter 149, Sections 26 to 27H inclusive & agree to provide statements of compliance as required.  A 50% Payment Bond will only be required if the contract is over $25,000. The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any or all responses, and to waive minor informalities, and award the contract in the best interest of the Town. Publication Date/Time: 3/26/2026 11:59 AM Closing Date/Time: 4/17/2026 11:00 AM Related Documents: IFWR SWIMMING POOL MAINTENANCE AND SUPPLY, CAL26

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Town of Longmeadow

INVITATION FOR WRITTEN RESPONSES (IFWR)

SWIMMING POOL MAINTENACE & SUPPLY

March 25, 2026

CONTACT INFORMATION

CONTACT INFORMATION

QUESTIONS:

Town of Longmeadow

Purchasing Department

Attn: Chad Thompson, Director of Procurement

231 Maple Road

Longmeadow, MA 01106

Phone: 413-565-4185

cthompson@longmeadowma.gov

TABLE OF CONTENTS

PROCUREMENT DOCUMENTS

- TABLE OF CONTENTS

- PUBLIC NOTIFICATION (Advertisement)

- INSTRUCTIONS TO RESPONDENTS

- FORM FOR WRITTEN RESPONSES

CONTRACTING FORMS

- FORM FOR WRITTEN RESPONE QUOTE SUMISSION

- REFERENCE FORM

CONDITIONS OF THE CONTRACT

- OWNER – CONTRACTOR AGREEMENT TERMS AND CONDITIONS

- TOPICAL OUTLINE OF MA PREVAILING WAGE LAW, ‘POOL SERVICES’

- PREVAILING WAGE RATE SHEETS

- PREVAILING WAGE REPORT FORM

SCOPE OF WORK

- GENERAL CONDITIONS

- SPECIFIC SCOPE OF WORK

INVITATION FOR WRITTEN RESPONSE (IFWR)

SWIMMING POOL MAINTENANCE & SUPPLY

The Town of Longmeadow is soliciting written responses for routine service and maintenance of

swimming pools and splash pad with supply for facilities located at Greenwood Center and Bliss Park

pool. Written Responses shall be labeled ‘IFWR- Swimming Pool Maintenance & Supply’, and will

be received at the Town of Longmeadow, Purchasing Department, until the bid deadline of Friday,

April 17, 2026 at 11:00am. Written responses should be submitted with the forms supplied and may

be emailed to cthompson@longmeadowma.gov . Late response will be rejected. There will be no

public logging after the deadline as it is not required based on the estimate.

Two award categories:

There will be one (1) award for Route service and maintenance of swimming pools with supplies; and

one (1) award for a second vendor for supply only. If the same vendor is the low bidder for both award

category awards, then the low bidder will be given the anticipated larger contract, the ‘routine service

and maintenance of swimming pools with supply contract’ only. Bidders may submit bid pricing for

just one award category or for both award categories. The intent is to have a total of two (2) vendors

(one for service with supply, and one for supply not associated with service visits).

Invitation for Written Response documents, including plans and specifications are available from:

Town of Longmeadow, Purchasing Department, Attn: Chad Thompson – Director of Procurement, 231

Maple Rd, Longmeadow, MA 01106 (Phone number: (413) 565-4185,

cthompson@longmeadowma.gov . Bid documents can be obtained online through the Purchasing

Department page of the town website www.longmeadowma.gov . Those interested in bidding should

register with the Longmeadow Purchasing Department to receive bid addenda and updates. Failure to

acknowledge the receipt of issued addenda may result in a rejection of written response.

No bid deposit is required with a bid submission. The selected contractor shall comply with minimum

wage rate requirements as set forth under the provisions of M.G.L., Chapter 149, Sections 26 to 27H

inclusive & agree to provide statements of compliance as required. A 50% Payment Bond will only be

required if the contract is over $25,000.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the

right to reject any or all responses, and to waive minor informalities, and award the contract in the best

interest of the Town.

INSTRUCTIONS TO RESPONDENTS

ARTICLE 1 - RESPONDENT'S REPRESENTATION

1.1 Each Bidder submitting a response represents that:

1. The Respondent has read and understands the Contract Documents and the Written Quote

is made in accordance therewith.

2. The Respondent has visited the site and is familiar with the local conditions under which the

Work has to be performed.

1.2 Failure to so examine the Contract Documents and site will not relieve any Respondent from

any obligation under the Written Response as submitted.

ARTICLE 2 - OSHA CERTIFICATION

2.1. Workers involved with construction services must have no less than 10 hours of OSHA-

approved safety and health training.

ARTICLE 3 - REQUESTS FOR INTERPRETATION

3.1 Respondents shall promptly notify the Owner of any ambiguity, inconsistency, or error

which they may discover upon examination of the Contract Documents, the site, and local

conditions.

3.2 Respondents requiring clarification or interpretation of the Contract Documents shall make

such request to the Owner no later than 96 hours (4 days) before the deadline for the

receipt of written responses.

ARTICLE 4 - PREPARATION AND SUBMISSION OF WRITTEN RESPONSES

4.1 Written Responses should be submitted on the "Form for Written Responses" as appropriate,

furnished at no cost by the Owner.

4.2 All entries on the Form for Written Responses shall be TYPE WRITTEN or in INK.

4.3 Where there is a discrepancy between any summed totals, the numeric figures shall

prevail as the root in recalculating and correcting all summed totals.

4.4 The Written Response shall be submitted with the following clearly marked on the envelope

OR through email

WRITTEN RESPONSE FOR:

IFWR: Swimming Pool Maintenance & Supply.

Respondent’s Name & Business Address.

Phone number & contact person with email address.

4.5 Date and time for receipt of Written Responses set forth in the Public Notification.

4.6 Timely delivery of a Written Response at the location designated shall be the full

responsibility of the Respondents.

ARTICLE 5- WITHDRAWAL OF WRITTEN RESPONSES

5.1. Before Receipt of Written Responses. Any written response may be withdrawn prior to

the time designated for receipt of written responses upon written request. Withdrawal of

written response must be confirmed over the Respondent’s signature by written notice post-

marked or sent by facsimile or emailed on or before the date and time set for receipt of

written responses. Withdrawn written responses may be resubmitted up to the time

designated for the receipt of written responses.

ARTICLE 6 - CONTRACT AWARD

6.1

There will be:

- One (1) award for Route service and maintenance of swimming pools with supplies;

and

- One (1) award for a second vendor for supply only.

If the same vendor is the low bidder for both award category awards, then the contract

will be given for the ‘routine service and maintenance of swimming pools with supply

contract’ only. Bidders may submit bid pricing from just one award category or for

both award categories. The intent is to have a total of two (2) vendors (one for service

with supply, and one for supply not associated with service visits).

6.2 Award means the determination and selection of the lowest, responsible and eligible

Respondent, by the Owner.

The Owner will award the contract to the lowest responsible and eligible Respondent within

thirty (30) days, Saturdays, Sundays, and legal holidays excluded after the opening of

Written Responses, subject to appropriation.

6.3 The Owner reserves the right to waive any informalities in or to reject any or all Written

Responses if it be in the public interest to do so.

6.4 The Owner also reserves the right to reject any Written Response if it determines that such

Written Response does not represent the Response of a person competent to perform the

work as specified, or if the Owner determines additional competition is in the public interest.

6.5 The term "lowest responsible and eligible respondent" shall mean the Respondent whose

Written Response is the lowest of those Respondents demonstrably possessing the skill,

ability, and integrity necessary for the faithful performance of the work, and who meets the

requirements set forth in M.G.L. c.149 sec.44 (2)(B) and who shall certify that they are able

to furnish labor that can work in harmony with all other elements of labor employed or to be

employed on the work.

ARTICLE 7 - FORMS REQUIRED AT CONTRACT APPROVAL

7.1 Upon award, the Respondent shall complete the following forms to ensure prompt contract

validation. These forms will be provided to the Contractor by Owner, and one original must

be submitted.

.1 Owner/Contractor Agreement.

.2 Form of Corporate Vote (If Applicable) or LLC Certificate of Authorization (If

Applicable)

.3 Certificate of Insurance

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561790Other Services to Buildings and Dwellings

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