Project Information

Bid Title

2025-017 Household Hazardous Waste Collection 2026

Issuing Agency

Town of Salem

Location

New Hampshire

Published Date

Nov 17, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-017

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-017
Bid Title:	2025-017 Household Hazardous Waste Collection 2026
Category:	Bids
Status:	Open

Description: The Town of Salem NH, in coordination with the Salem NH Municipal Services Department is seeking bids/proposals for Household Hazardous Waste Collection 2026. The Contractor shall successfully perform a household hazardous waste collection operation at the Salem N.H. Public Works Garage at 21 Cross Street open to residents (non-commercial) of the Town of Salem, New Hampshire on a Saturday to be determined in September and/or October of 2026 between the hours of 8:00 AM to 1:00 PM. The work of this contract consists of receiving, analyzing, sorting, consolidating, packaging, transporting, and disposing of household hazardous wastes for the Town of Salem N.H., population approximately 30,000. Publication Date/Time: 11/17/2025 12:00 AM Publication Information: Eagle Tribune & Union Leader 11/17/2025 Closing Date/Time: 12/3/2025 9:30 AM Submittal Information: Town Hall, ATTN: Purchasing Division, 33 Geremonty Dr., Salem, NH 03079 Bid Opening Information: Town Hall, Knightly Room Contact Person: Gia Faccadio, gfaccadio@salemnh.gov Related Documents: 017 HHWD 2026 DOC

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Request for Bids

Household Hazardous Waste Collection

RFB 2025-017

Town of Salem NH

SALEM PURCHASING

Gia Faccadio, Purchasing Agent

Nicole McGee, Finance Director

Joseph R. Devine Jr., Town Manager

Prepared for and in coordination with

REQUEST FOR BIDS

RFB 2025-017

HOUSEHOLD HAZARDOUS WASTE COLLECTION 2026

The Town of Salem NH, in coordination with the Salem NH Municipal Services Department is

seeking bids/proposals for Household Hazardous Waste Collection 2026 in accordance with the

specifications, terms, and conditions listed in RFB 2025-017 which can be obtained at

https://www.salemnh.gov/bids. All bids must be received by D e c e m b e r 3, 2025, at 9:30

AM EST. Late proposals will not be considered. Two (2) copies of the bid package

must be submitted in a sealed envelope, plainly marked:

RFB 2025-017

HOUSEHOLD HAZARDOUS

WASTE COLLECTION

Town of Salem

Purchasing Division

33 Geremonty Drive

Salem NH 03079

Qualified companies requiring additional information or clarification relative to the contents of

the bid may direct inquiries to Gia Faccadio, Purchasing Agent, gfaccadio@salemnh.gov.

The Town reserves the right to reject any or all bids or any part thereof, to waive any informality

in the bidding, and to accept the bid considered to be in the best interest of the Town. The Town

also reserves the right to conduct reasonable negotiations with low bidders and sole bidders.

Failure to submit all information may disqualify a bid.

SCOPE OF SERVICES

GENERAL

The Contractor shall successfully perform a household hazardous waste collection operation at the

Salem N.H. Public Works Garage at 21 Cross Street open to residents (non-commercial) of the

Town of Salem, New Hampshire on a Saturday to be determined in September and/or October of

2026 between the hours of 8:00 AM to 1:00 PM.

The work of this contract consists of receiving, analyzing, sorting, consolidating, packaging,

transporting, and disposing of household hazardous wastes for the Town of Salem N.H., population

approximately 30,000. A summary of participation and quantity collected for the last five years are

presented below. These numbers are estimates, collected unofficially, and no indication or

guarantee of future participation or quantities to be collected. Contractor shall fill out accordingly

on BID FORM and listing their Name (CONTRACTOR) and SIGNATURE.

Year

Vehicles

Estimated Pounds

2021

320

27,893

2022

267

23,560

2023

300

26471

2024

502

44,176

2025

376

33,080

DESCRIPTION

The Contractor shall be responsible for:

• Receiving household hazardous wastes, as defined by New Hampshire Hazardous Waste Rules.

• Segregating, analyzing, consolidating, containerizing, and labeling all household hazardous

wastes.

• Loading, documenting, and transporting all collected household hazardous wastes in properly

placarded vehicles.

• Disposing of all household hazardous wastes at permitted hazardous waste treatment of

disposal facilities. Certificates of destruction must be supplied to the Owner.

BID ITEMS:

# ITEM

1 Collection Event Set Up Fee

2 Consolidated Organic Liquids

3 Consolidated Liquid Solvents

4 Oil Based Paint (w/cans)

5 Consolidated Anti-freeze

6 Misc. Lab packed Chemicals

COLLECTION METHOD

Lump Sum

55 gallon drum

55 gallon drum

55 gallon drum

55 gallon drum

55 gallon drum

7 Misc. Consolidated Chemicals

5 gallon pail

8 Aerosol Cans

55 gallon drum

9 Pesticides/Herbicides

55 gallon drum

10 Granular Pesticides/Herbicides/Fertilizer

Pallet (lbs) of Preferred

11 Misc. Hazardous Wastes

16 gallon drum

12 Household Batteries

Collected (lbs)

13 Automotive Batteries

Pallet (lbs)

14 Misc. Consolidated Acids and Alkaline Bases 16 gallon drum

15 Mercury Products

Collected (lbs)

16 Old Gasoline

55 gallon drum

17 Old/Used Motor Oil

55 gallon drum

18 Fluorescent Light Bulbs

Boxed

19

Associated Subsequent Hazardous

Identification

LUMP SUM (If Applicable/TBD)

ITEM 19: Any subsequent identified Hazardous Waste associated with or from Polychlorinated Biphenyl (PCB)

Contaminated Waste shall consist of all costs associated with disposing of PCB contaminated waste if containers are found to be

contaminated after analysis. This item shall only be used if a container is found to have a contamination level greater than 40 PPM.

It is the Owner's intent not to accept any PCB contaminated wastes. This item pertains only to contamination discovered

after the containers have left the collection site. Disposal of Polychlorinated Biphenyl Contaminated Waste shall be paid for at the

contract price bid per container of the size specified.

SAFETY

The Contractor shall adhere to all appropriate safety procedures, including but not limited to those

outlined in the Technical Specifications and shall properly handle, package, containerize, label,

load and transport all hazardous wastes accepted during the operation in a manner approved by the

State of New Hampshire Department of Environmental Services.

MANAGEMENT

The Contractor shall have the following present at the site: a Project Manager/Safety Officer

responsible for directing the Contractor's operation. This person shall report to the Town of Salem's

Project Manager and shall coordinate the project's activities with said Project Manager. The

Contractor shall also have present, an employee of or agent of the Contractor trained in chemical

identification of all hazardous and acutely hazardous wastes as defined in the N.H. Hazardous

Waste Rules. The Contractor shall also have present at least eight additional employees or agents

to handle, containerize, label, load and transport wastes for treatment or disposal at a permitted

hazardous waste facility. Each of the above-specified persons shall be sufficiently experienced to

properly carry out the operation.

CO-OPERATION

The Contractor shall accept wastes only from individuals designated by the Town of Salem's

Project Manager at the site, and only in such amounts as are approved by the Project Manager and

shall cooperate to the fullest measure possible with the Town of Salem's personnel in the operation.

ACCOUNTABILITY

One half hour after the collection has begun and every half hour thereafter, the Contractor's Project

Manager will give the Town an update of the quantity of waste which has been received to that

point in each classification together with the agreed unit price and total cost for each classification.

The Town shall be responsible for terminating the collection program at any time.

SET UP

The Contractor shall supply and have available at the appropriate site on the cleanup day, all

equipment, and personnel necessary to perform the tasks included in their "Work Plan." Said

"Work Plan" shall be prepared in accordance with that specified in the Technical Specifications.

Contractor shall provide all necessary vessels i.e.: roll-off dumpsters/containers for the purposes

of removing cardboard, crates, and any other trash generated from residents transporting their

materials.

EMERGENCIES

The Contractor shall be responsible for fulfilling requirements of their "Site Safety, Spill Response,

and Emergency Evacuation Plan." Said plan shall be prepared in accordance with that specified in

the Technical Specifications.

REGISTRATION

No Pre-registration is required.

QUANTITIES

None Specified to Residents - Estimated

TARGET

It is the Town's desire and intent to provide waste collection to as many Salem residents as are in

need of this service.

PERSONNEL

The contractor shall, at its own expense, provide all personnel necessary to perform the work. The

contractor shall warrant that all personnel engaged in the work shall be qualified to perform the

work and shall be properly licensed and authorized to perform all such work under all applicable

laws.

EQUIPMENT

The contractor shall supply and have available at the appropriate site on the appropriate day, all

equipment and supplies necessary to perform the work in accordance with the contract documents.

The Contractor is responsible for all necessary means to store and transport all materials from site

in allotted time frame in these specifications. Also, the contractor is responsible for loading such

materials. Containers supplied shall be: two (2) roll-off dumpsters; one (1) with a liner for paint

cans that have been emptied and one (1) without liner to collect empty cardboard containers that

have transported containers of HHW and are soaked with waste, supplies, tools, equipment, labor

and other services necessary to the completion of the project as intended and specified herein.

QUANTITIES

The number of vehicles, gallons, drums and pounds as stated above are based on actual last year’s

collection data (overall pounds estimate), and collection was one day from 8:00am to 1:00pm. They

are not guaranteed to be exact for this year. Quantities of work that are to be performed under this

contract and any departure there from will not be accepted as valid grounds for any claim for

damages or for loss of profits. The Town of Salem specifically reserves the right to delete any

portion of the work if desirable to keep expenditures within available funds. The total proposal

representing the sum of the estimated quantities times the unit prices bid, will be used as the basis

for the comparison of bids.

PRE-COLLECTION CONFERENCE

After execution of this agreement, but prior to starting the work, a pre-collection conference shall

be held. The attendance of the contractor and his contract manager shall be mandatory. The

Town shall notify all other appropriate personnel of the time and site of the Conference. The

Conference may be held at the Town of Salem, Public Works Department, and/or the platform for

the meeting will be discussed at time of communication of Award. Procedures to be followed for

the duration of the collection shall be established and discussed at this time. In addition, the

contractor shall provide the Town with the proposed Work Plan, Safety Plan, and Hazardous

Response Plan.

PANDEMIC RELATED MEASURES

The Contractor will be required to take any/all precautions related the Covid-19 Pandemic as

required per CDC guidelines and/or Town recommendations if applicable.

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection

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